Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . Developing a transportation plan. Transportation services will look different with staggered pickups and drop-offs and buses not filled to capacity. Pay extra attention to indemnification and insurance policies. Put technology to work here too.

2021 306

2021 Event Planning Insurance Transportation 306

Cvent: Event Marketing

MARCH 7, 2019

Ground transportation accounts for just five percent of a meeting planner’s budget, but it represents 30 percent of the aggravation they experience in planning and managing an event. To address these challenges, Cvent has partnered with miMeetings, a leading enterprise provider of ground transportation solutions for meetings and events.

Transportation 28

Transportation Negotiating Fashion Management 28

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. are also quiet and, therefore, the meeting planner has the upper hand when negotiating rates. Transportation.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

Canadian Special Events

JUNE 9, 2017

ground transportation. I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Everything and I mean everything, is negotiable. This may include: hotel rooms. merchandise sales. Hospitality Riders.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Event Marketer

FEBRUARY 22, 2024

Advocacy groups like Transport & Environment and its Travel Smart campaign are actively tracking corporate flying activities and policies, as the group has identified that a 50-percent reduction in business travel from pre-COVID levels is “needed this decade to cap global warming at 1.5 degrees Celsius,” Reuters reported.

2024 113

2024 Travel Trade Shows 2023 113

Smart Meetings

SEPTEMBER 18, 2023

The exchange rate is always a moving part of our negotiations, but it has never been a major concern or a main deciding factor as fluctuations (except some rare occasions) are always contained and can be counterbalanced with some adjustments to the program. Secrets for Seamless Transportation There’s no secret sauce for this.

Meetings 105

Meetings Contracts Transportation Hotels 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 94

Contracts Negotiating 2024 Hotels 94

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. Find cost savings tips for AV and production, ground transportation, and F&B, here. • Event-Tech.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

MeetingsNet

MAY 13, 2022

In addition to the executives at the convention center or hotel with whom you negotiate and execute the event—national sales reps, convention services managers, and chefs—you need to build trust with the audiovisual, destination management, and transportation companies that can make or break the experience.

Trade Shows 98

Trade Shows Negotiating Transportation Meeting Planning 98

Smart Meetings

SEPTEMBER 1, 2022

Underwood shared that, overall, hotel rates are up 38% since before the pandemic and properties are less likely to negotiate day rates or minimums than pre-Covid as they are under pressure from increased labor and operating costs. The other way a tight labor market impacts meetings is in transportation. Transportation is a big problem.

Hospitality 52

Hospitality Management Negotiating Transportation 52

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. But we’ve got more than 75 tips to help make your bare-bones budget work, with a focus on four areas beyond air fares: food and beverage, event tech, ground transportation, and venues, plus some big-picture ideas to reign in costs.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor.

Negotiating 209

Negotiating Contracts Transportation Events 209

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Harness the Power of Negotiation to Master Your Post-Covid Events Career. Post-Pandemic Clauses You Need to Know.

2021 52

2021 Negotiating Medical Meetings Contracts 52

SmartMeetings

JULY 25, 2019

During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. During these negotiations, make sure you clearly state your expectations , including an agreed upon response time from your CSM. Encourage creativity in your property.

Negotiating 63

Negotiating Transportation Contracts Insurance 63

Smart Meetings

JUNE 19, 2023

The convenience of all the equipment and staff being on site can relieve many stressors for meeting professionals by removing the worry of transportation and employees not being on time or simply falling through. Sound is an element of an event that can transport the audience to the exact branding mindset the event was aiming to emulate.

Contracts 98

Contracts Transportation Negotiating Events 98

Eventinterface

JUNE 28, 2016

“The meetings and event industry is easily affected by economic and political uncertainty, however it will take at least two years for the separation conditions to be negotiated and no one really knows what will happen,” said Al Wynant, co-founder and CEO of Eventinterface.

Meetings 100

Meetings Negotiating Transportation Travel 100

Smart Meetings

DECEMBER 15, 2023

After the keynote, attendees took part in their choice of two concurrent education sessions, addressing everything from AI-powered engagement to mastering negotiation. Braithwaite’s keynote sought to offer listeners insight into tools and strategies that make networking an experience of both connection and business success.

Trade Shows 98

Trade Shows 2023 Education Negotiating 98

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

Event Industry News

APRIL 29, 2019

This will save you time and cost transporting all the gear to and from the event and help keep your checklist organised. Though the external supplier may incur more costs due to the travel, you may be able to negotiate an end price. Need a spare part in a hurry? It’s important to gather your options when choosing an AV supplier.

Transportation 91

Transportation Negotiating Travel Hotels 91

ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t. tornado, hurricane, etc.),

Social Media 62

Social Media Transportation Speakers Negotiating 62

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Ground-Transportation. “Start planning twice as early,” advised Marvin McTaw, CEO of event-management platform provider Sched. Leverage your vendors. Event-Tech.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

SmartMeetings

JUNE 16, 2020

For those sourcing events in the short-term, distancing and Centers for Disease Control and Prevention (CDC) guidelines are being built into the RFP, and it is believed there is more room for negotiation now than in future years. These situations are being handled more on a case-by-case basis. Concession Misconceptions.

Meetings 104

Meetings Contracts Insurance 2025 104

Glow Global Events

JUNE 27, 2023

This includes food and beverages, lodging, transportation, equipment rentals, sound techs and other personnel. It’s also important to be flexible and willing to negotiate. The more options you have available, the better informed decision you can make about who is the right fit for your event.

Entertainment 40

Entertainment Food and Beverage Negotiating Transportation 40

Smart Meetings

JUNE 21, 2023

VanDeventer suggested planners looking into all-inclusive campuses either negotiate a solution for access or communicate robustly about the rules in advance—or both. Everyone chips in and then we all had funny stories about going through customs and being questioned and negotiating taxes—it’s another complexity.”

2023 125

2023 Negotiating 2025 Education 125

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

Smart Meetings

DECEMBER 13, 2018

MPU’s leadership is also focused on negotiating for new sources of revenue for planners. He is negotiating with transportation companies, as well. Bruce reported that four audiovisual companies have agreed to offer rebates to planners when they contract for alternatives to the hotel AV team.

2019 89

2019 Meetings Insurance Negotiating 89

Coterie Spark

APRIL 3, 2023

Parking and alternative transportation options are another under-researched aspect of venues that can cause a lot of grief. Transportation in and out of your venue will be the first and last impressions a guest has of the event. And would they be okay with you pitching one if they have the space?

Conference 52

Conference Venues Transportation Negotiating 52

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. This involves negotiating with vendors, identifying cost-saving opportunities, and monitoring expenses to avoid overspending. People Skills: Events are for people, about people, and made by people.

Event Planning 62

Event Planning Financial Negotiating Education 62

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Whatever you source locally,” she said, “you’re going to save some money.”. John Rissi.

2019 124

2019 Transportation Hospitality Travel 124

QC Event School

JUNE 13, 2022

Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. The fact is, a decent portion of your job will involve negotiating with vendors, suppliers, and venues! Communication Skills.

Negotiating 105

Negotiating Events Event Planning Management 105

Eventinterface

MAY 4, 2017

That is why understanding the booking process is so important; not just the negotiation and contract phases, though those are crucial, but also minor details like ensuring you are booking the right entertainment for the conference or event, and the process of getting your talent involved. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

EventMB

MAY 12, 2022

A team of Zartico data scientists analyses the spend data, starting with the aggregate and then drills down by whatever category (hotel, restaurant, transportation, entertainment, retail, etc.) We bring the power of big data as it’s used in the private sector for the benefit of members of the destination ecosystem.”. a client requests.

Travel 91

Travel Trade Shows Negotiating Retail 91

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. At Castle, our team is well versed and/or certified in event sustainability.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

TicketBud

MARCH 22, 2017

You will do this during the negotiation phase when you are locking in the artist. More commonly, you’ll be working with the artist’s agent- the agent typically handles all of their client’s bookings, and they’ll be able to work with you on scheduling, negotiations, and the contract process. (In Know the Negotiation Process.

Negotiating 65

Negotiating Travel Contracts Transportation 65