Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. Find cost savings tips for AV and production, ground transportation, and F&B, here. • Event-Tech.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Glow Global Events

JUNE 27, 2023

This includes food and beverages, lodging, transportation, equipment rentals, sound techs and other personnel. It’s also important to be flexible and willing to negotiate. The more options you have available, the better informed decision you can make about who is the right fit for your event.

Entertainment 40

Entertainment Food and Beverage Negotiating Transportation 40

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Premium food options. MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. Drink tickets.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Master the Event

FEBRUARY 11, 2024

Following that meeting, the CVB will then send out a request for proposal (RFP), usually to hotels first, indicating how many rooms you are seeking and for how many days (otherwise known as room nights) plus any food and beverage and meeting room requirements. Then the hotel salespeople get to work.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

Food and Beverage 67

Food and Beverage Contracts Negotiating Financial 67

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

SmartMeetings

JULY 25, 2019

The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. The pros center around cost.

Negotiating 63

Negotiating Transportation Contracts Insurance 63

Bizzabo

AUGUST 13, 2018

Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. Don’t be afraid to negotiate! Food and Beverage: Parched throats? Most venues provide onsite food and beverage facilities. Source: EventMB.

Venues 115

Venues Conference Food and Beverage 2014 115

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 70

Financial Insurance Meetings Food and Beverage 70

MeetingsNet

MAY 16, 2019

To help meeting groups mitigate cancellation-related costs, Amsterdam-based CXL-Events.com launched this week as an online marketplace for reselling and purchasing contracted elements of meetings and special events, including guest rooms, venue rentals, catering and audiovisual services, group tours, transportation services, and other items.

Meetings 88

Meetings Contracts Food and Beverage Hotels 88

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. Knowing the scope and scale of your event needs and having a clear idea of budget can help the selection process.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Brown Paper Tickets

MARCH 30, 2018

Decide how much you can spend on performers, vendors and venues before going into negotiations so you don’t sink into debt. Check out the parking and/or public transportation situation. If you are hosting a food and beverage festival – you likely already have the food all planned out. Book Talent.

Food and Beverage 78

Food and Beverage Negotiating Social Media Transportation 78

Master the Event

NOVEMBER 12, 2023

They are in charge and accountable for all the meeting specifics including site selection, meeting particulars, food & beverage, transportation, entertainment and really so much more. Handling Event Planning Online Reviews – New Year New Trend!

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Cvent: Event Marketing

MAY 14, 2019

At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums. What about cleanliness, flow and ground transportation? What is the weather like?

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Hubilo Blog

AUGUST 27, 2018

Negotiation capabilities. · First and the most important thing is parking spaces, transportation availability, distance to airports and railway stations. Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Payment requirements. ·

Venues 80

Venues Management Food and Beverage Event Apps 80

Cvent: Event Marketing

APRIL 16, 2019

If this is the case, in addition to the conference registration fee, determine the estimated cost for the attendee or exhibitor in the following areas: Food Expenditure. Transportation To and From the Conference. Transportation for After-Hour Functions. Food & Beverage. Transportation. Hotel Room.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. These companies provide end-to-end event management services. Get our comprehensive list of event production companies.

Event Management 130

Event Management 2023 Management Healthcare 130

Eved

JULY 3, 2017

This report will provide total spend by category, such as Decor, Food and Beverage, Transportation, etc. And a spend by category report with accurate, up-to-date numbers will also give you that much more buying and negotiating power with your suppliers. Spend by Category. Spend by Supplier. Pareto Analysis.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

All Seated

OCTOBER 12, 2018

The Power of Knowledge and Negotiation . When negotiating room rates and meeting spaces, determine if they are willing to waive or discount a site fee if you guarantee a specific number of rooms to be booked or if you meet a particular food and beverage minimum. Know That Something Will Go Wrong.

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34

Eventtia

OCTOBER 9, 2023

Negotiate terms. Negotiate mutually beneficial terms. This can include booking flights, securing hotel rooms, and planning local transportation. Coordinate with the media to schedule interviews and arrange for logistics such as transportation and equipment. Initiate conversations. Strike a fair deal. Document everything.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventtia

DECEMBER 16, 2022

Event planners also handle logistics like transportation and accommodations. To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing. Event planners ensure that all the details of a particular event are taken care of.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

Endless Events

AUGUST 30, 2018

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? Here are some best practices on how to negotiate a hotel block , no matter if it’s your first time or your 50th time.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Planning Pod

JANUARY 25, 2017

In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). “Understanding your participants’ purchasing power is one of the keys to negotiating with and securing event sponsors,” says Evan Harris.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing. Print signage.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

GEVME

JUNE 27, 2018

Explore available transportation modes, and ensure that people can easily reach the location by train, automobile, plane, or public transport. Ideally, include a question about transportation preferences on the registration form or a pre-event survey to get an understanding of what to expect. But what if you’re not so lucky?

Conference 149

Conference Venues Food and Beverage Transportation 149

EventPlanning

OCTOBER 29, 2019

Most venues make their money on alcohol and food sales. You keep the ticket sales and the event venue makes money off of food and drinks sales. Use some negotiation skills to get the group discount at an even lower price! Typically, a celebration will have food, drinks, entertainment, decorations, special guests and more.

Event Planning 40

Event Planning Food and Beverage Social Media Events 40

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Tourism 98

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Inflation has been dominating the news headlines not just in New York but all over the globe. inflation rate. Be Transparent.

Management 41

Management Food and Beverage 2023 Negotiating 41

Eventtia

DECEMBER 16, 2021

For in-person attendees, some key accessibility considerations include: Accessible parking options and public transportation availability Priority seating Accessibility for wheelchairs Assisted listening and/or interpreter Ramp access. Event technology ( event registration software , event management solution , virtual event platform, etc. )

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Capterra Event Management

FEBRUARY 14, 2018

Catering (bartenders, servers, food, beverages, linens, table settings). Entertainment (musicians/DJ, speaker fees, associated housing and transportation costs). Catering: Survey registered attendees to find out what their tastes are, and if you need to make any special food accommodations. Final preparations.

Social Media 110

Social Media Food and Beverage Advertising Speakers 110

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Nearly 30 percent of respondents’ answers in some way reference budgets or rising costs this year, with AV, food and beverage, and Wi-Fi expenses standing out as particular pain points. Hotel negotiations.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Stova

MARCH 20, 2023

Attendees will also get to explore how deep AI learning will impact the future of healthcare, manufacturing, transportation, and more. travel exhibitors connect with travel buyers and media from more than 70 countries to endorse their products, negotiate future business and build lasting relationships. Driving more than $5.5

2023 52

2023 Conference Healthcare B2B 52