ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t.

Social Media 62

Social Media Transportation Speakers Negotiating 62

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Every venue has add-ons that might be necessary to create that perfect conference experience. Accessibility.

Conference 78

Conference Venues Hotels Wireless 78

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. Know how to negotiate. The Answer!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Nobody wants to not have an annual conference.”. Use just a spotlight for your speakers.

2019 124

2019 Transportation Hospitality Travel 124

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Negotiate terms. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Gallus Events

JANUARY 14, 2020

In December 2019 I travelled to Madrid to attend the Sustainable Innovation Summit, an official side event at the COP 26 UN Climate Change Conference. COP 25, the UN Climate Change Conference, which has the objective to move the United Nations Paris Agreement into practical action, really couldn’t have got off to a worse start.

Sustainability 165

Sustainability Airlines Government 2030 165

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Content Matters.

Financial 88

Financial Insurance Meetings Food and Beverage 88

SmartMeetings

MARCH 14, 2017

Although these contingencies can make negotiations a little more tricky, risk-averse planners may find that they are worth spending a little more time discussing. Backup plan – In some cases, presenters are flying in from far-flung destinations, meaning flight delays could leave you without a keynote speaker. Communicate.

Negotiating 50

Negotiating Transportation Travel Speakers 50

GEVME

APRIL 25, 2018

Here are the main reasons why corporations put so much effort into planning and executing corporate events, along with the types of events they usually correspond with: Raise brand/product awareness (trade shows, conferences, product launches). Have you ever successfully negotiated a price with an event vendor before? At the event.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SevenEvents

MAY 26, 2023

planning an event can be a considerable task, whether it’s a small drinks reception or a large-scale conference. collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. Have alternative arrangements in place to mitigate risks and ensure a smooth event experience.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Whether you’re planning a conference, trade show, or expo, you can use this guide as a checklist for the roadmap toward your success.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Event Industry News

MARCH 6, 2020

As well as event running schedule, and all manifests and performer movements as you would for a conference, exhibition or awards evenings. Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly.

B2C 95

B2C B2B Negotiating Venues 95

Cvent: Event Marketing

APRIL 16, 2019

Are attendees paying for conference attendance or are their companies? Chances are your organization is not paying for the attendee – especially with an association meeting or user conference. Transportation To and From the Conference. Transportation for After-Hour Functions. Speaker Fees. Transportation.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

Travel 119

Travel Contracts Hotels Transportation 119

Cvent: Event Marketing

MAY 14, 2019

Can you hear and see the speaker? What about cleanliness, flow and ground transportation? How will that affect flights, ground transportation, and service levels? Is public transportation close by? You need to have this list in case you walk away from the negotiating table with the first and second choice venue.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Event Industry News

FEBRUARY 13, 2019

Whether you are facilitating a gala dinner, putting together a conference, or curating an exhibition, this step-by-step list is all you need to ensure an excellent event. Check competitors aren’t planning their awards night, exhibition or conference close to your proposed date to ensure guests will come. Have vision. Time it right.

Negotiating 76

Negotiating 2004 2007 Event Apps 76

Eventsforce

JUNE 12, 2019

To help event organisers mitigate cancellation-related costs, Amsterdam-based CXL-Events.com has launched an online marketplace for reselling and purchasing contracted elements of meetings and special events – from guest rooms, venue rentals, catering and audio-visual services to group tours, transportation services, and other items.

Tech 82

Tech Contracts Social Media Event Tech 82

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. Choose a venue that is easily accessible and is at a practical distance from public transport hubs. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

DECEMBER 4, 2018

Despite the increasing number of events held yearly, many still feel like copycats of other successful conferences. Do our speakers and influencers reflect our brand well? Workshops are fast becoming the preferred activity for many conferences and meetings. Fortunately, WiFi costs are negotiable. San Diego, California.

2019 134

2019 Sustainability Events Travel 134

Event Guru

MAY 5, 2023

A brief overview of the event planning industry The event planning industry is a booming sector that encompasses organizing, coordinating, and executing various types of events such as conferences, weddings, seminars, social gatherings, and more.

Sports 40

Sports Fashion Entertainment Education 40

SmartMeetings

MAY 17, 2022

That decrease in daily face-to-face interactions could result in increased demand for team and company gatherings that previously happened informally or in the conference room. Hotel budget is a deciding factor as is the ability to negotiate down F&B minimums so the team can go off-site for a change of scenery.

Tech 52

Tech Technology Meetings 2022 52

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventory

FEBRUARY 1, 2019

Many conferences aim is to make knowledge about corporate products and services more consistent, for both full-time and outsourced employees. At the conference, after the question, we heard a speaker offered the participants a few answers, which they could raise their hands for yes, no, I do not take part in voting with a raising hand.

Corporate Events 78

Corporate Events Financial Technology Events 78

Eventscase Blog

DECEMBER 5, 2023

Event organisers work across all industries to plan and carry out a range of events, from small-scale launches to large conferences. Some approaches event organisers use when faced with budgets constraints is to negotiate with vendors, explore cost-effective alternatives and also consider sponsorships.

Financial 52

Financial Sustainability Trade Shows Transportation 52

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Determine your must-have needs from a venue before negotiating and committing to a venue. Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Canadian Special Events

DECEMBER 26, 2018

If they are traveling, the details of their transportation, lodging and per diem costs are typically outlined here. If your event takes place in a large auditorium or conference hall, make sure to lock all doors before and after the event. Some key details within the terms of the agreement may include: Travel. Responsibility.

Contracts 51

Contracts Insurance Government Travel 51

Eventsforce

SEPTEMBER 3, 2019

Planning a conference takes a lot more effort than many people realise. They expect fast and free Wi-Fi, they expect great food and they expect everything at the conference to work properly – and they are right to expect this! Working in harmony with a venue team is fundamental to the success of your conference.

Venues 45

Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

Planning a conference takes a lot more effort than many people realise. They expect fast and free Wi-Fi, they expect great food and they expect everything at the conference to work properly – and they are right to expect this! Working in harmony with a venue team is fundamental to the success of your conference.

Venues 40

Venues Conference Hotels Sustainability 40

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Ellen Boddington (President, Stellar Conference & Event Management Inc., A handful of event tech vendors or event suppliers will only agree with negotiable prices that too not up to the expectation and the budget.

Negotiating 80

Negotiating Tech Venues Events 80

Endless Events

NOVEMBER 29, 2021

The Conference variation allows for concurrent tracks, reception area, and exhibitor booths. Their Conference Harvester division allows for your planning team to collect and manage registration, call for abstracts, and booth management. Building events since : 2018. Airmeet offers two variations of its event platform. Albert’s Aha!

2022 133

2022 2015 2011 2021 133

Stova

MARCH 20, 2023

The Ultimate List of Conferences to Attend in 2023 Are you struggling to find which conferences are worth investing your time and money in? We’ve put together a comprehensive list of 200+ top in-person, virtual and hybrid conferences that you should attend in 2023.

2023 52

2023 Conference Healthcare B2B 52