Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

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SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 98

Conference Site Selections Negotiating Contracts 98

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Three primary risk categories are emerging as organizations weigh their options for major conferences in 2021: Mitigating financial risk. Contract concerns.

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Contracts Financial Negotiating 2021 438

Velvet Chainsaw

JUNE 29, 2016

How your audience responds will have a direct impact on your conference’s brand image and credibility. From a conference design perspective, we believe the current best practice is to bookend your conference by opening with a strong-thought provoking speaker and closing with inspiration. Invest in Professional Speakers.

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SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

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Connect Your Meetings

FEBRUARY 11, 2019

Register for “How to Negotiate Wi-Fi Prices” webinar. We are seeing a common and alarming trend that hotels are charging exorbitant amounts to use their Wi-Fi for your events. Wi-Fi fees are negotiable and there are ways to cut costs! Will Curran is going to guide you through how to save on hotel Wi-Fi.

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Negotiating Hotels Speakers Conference 54

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Tips for Negotiating Your Next Big Event Contract Cheryl M. In short, think big. Time to Adopt a Barrister Pricing Model?

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Contracts 2023 Negotiating Financial 105

Event Industry News

SEPTEMBER 26, 2022

ESSA) has announced details of its much-anticipated annual conference. The day promises a stellar line-up of speakers including the chief economist of Lloyds Bank, a UK hostage negotiator and Virgin Atlantic’s head of customer service who will offer valuable insight about mindset change, culture change and leadership change.

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SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

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Food and Beverage Negotiating Contracts Hotels 98

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? “You You want to give as many details as possible about who, what, when, why, everything about your program to the hotel,” Poole said.

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Negotiating Contracts Hotels Consulting 105

Planner WIre

APRIL 12, 2023

Hotel Wifi cost is something that can be difficult for meeting planners to understand and for good reason. You will find one hotel where Wifi is free in all spaces, another where it is $9.95 You will find one hotel where Wifi is free in all spaces, another where it is $9.95 It doesn’t make any freaking sense.

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Hotels Meetings Negotiating Contracts 36

MeetingsNet

AUGUST 15, 2022

A hot topic during last week’s Hotel Data Conference was booking the right balance between leisure business travelers. Hint: A new meeting pattern could help groups having a difficult time at the negotiating table.

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2023 Meetings Negotiating 2022 106

Endless Events

OCTOBER 24, 2018

We are seeing a common and alarming trend that hotels are charging exorbitant amounts to use their WIFI for your events. WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! From simple steps you can take, to negotiation tips he lays it all out there! Watch below.

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Hotels Negotiating Sponsorships Wireless 89

Velvet Chainsaw

APRIL 13, 2020

hotel industry is projected to report a 51-percent decline in revenue per available room (RevPAR) in 2020, according to a special forecast revision from STR and Tourism Economics on March 31. Look for hotels to run booking promotions and bring commissions back up to 10 percent. Help your customers now for your long-term survival.

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Contracts 2009 Hotels 2020 398

Smart Meetings

AUGUST 21, 2023

She noted she has gotten more pushback from hotels on the request to waive room rental fees in the last year. Ultimately, the dynamic between hotels and event planners has shifted since the pandemic. Hotels have really tightened up. A few points to consider: Goals and KPIs “You need to know the goals of your conference.

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MeetingsNet

MARCH 22, 2024

Here's how the program works: Before a Canadian city bids on hosting a large conference, convention, or exhibition, it can apply to the federal government for financial support that can be included in the bid. If an organizer accepts the bid, the host city and Destination Canada will negotiate a partnership agreement.

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Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. We are speaking with Jasmine Eldeen, Director of Global Accounts with HelmsBriscoe, we chat about best practices for meeting planners in working with a hotel sourcing company.

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

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Velvet Chainsaw

MAY 21, 2018

Marriott, Hilton and IHG have announced reductions in group-booking commissions from 10 percent to 7 percent for their North American hotels, to take place over a period of time this year and next. Most hotels would gladly pay a 10-percent commission to a third party that truly delivers incremental business. Let’s take a look at both.

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Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. Like it or not, booking quality entertainment can make a huge difference - it can turn a forgettable conference or event into a successful one; by the same token, not booking quality entertainment can also make a good event a little less memorable.

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Entertainment Conference Negotiating Contracts 100

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? That’s why we recommend letting experts, like the professional hotel sourcing team at Coterie Spark, manage your hotel sourcing. Once you finish searching for hotels, you also have to: Contact the venues. And the work doesn’t stop there.

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Venues Food and Beverage Negotiating Hotels 98

Jujama

JUNE 12, 2018

Booking a hotel room for a conference can be a stressful task on your attendee’s to-do list. Organizing a hotel block can save you and your guests time and money when reserving a room. A hotel room block is typically 10 or more hotel rooms blocked off for reservation from those not attending the conference.

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Hotels Negotiating Contracts Conference 49

Event Industry News

JULY 12, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. Conferences. Brand Events.

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Conference Negotiating Hotels Venues 51

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

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Smart Meetings

OCTOBER 15, 2018

Denise Mope Hotel Crescent Court in Dallas’s Uptown neighborhood added Mope as director of sales and marketing. He’s based in Thailand and will help planners with site selection and contract negotiation throughout the Asian market. He climbed the ladder from director of operations at the hotel.

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Hotels Site Selections Airlines 2015 72

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. FICP 2024 Annual Conference will be Nov. 10-14 at Sheraton Denver Downtown Hotel.

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2023 Negotiating Insurance Financial 105

Event Marketer

FEBRUARY 22, 2024

percent increase in hotel rates. Idea: Brands like Zeiss are building more leisure time into their annual conferences. For its National Sales Meeting , Zeiss gave attendees the option to extend their business trip into the weekend while utilizing the event’s negotiated hotel room cost.

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EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Every venue has add-ons that might be necessary to create that perfect conference experience. Accessibility.

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Conference Venues Wireless Hotels 78

EventMB

JUNE 27, 2022

Because from the hotel’s perspective, we’re still in the middle of a pandemic right now, but we’re having meetings every day. Sommer Devlin suggests that planners talk to hoteliers about the issues they are worried about and negotiate a contingency plan for those situations.

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Contracts 2022 Hotels Government 174

Smart Meetings

SEPTEMBER 18, 2023

Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons. Explore Widely That U.S. News list included Rome (No.

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PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

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Master the Event

NOVEMBER 10, 2023

When you think of a meeting or a conference in winter, often it’s the southern destinations that come to mind. It’s no secret that hotel occupancies are at their lowest during the winter months (in the northern climate). You may also be interested in: Put Your Next Holiday on Ice: An Ice Hotel Meeting Facilities. Transportation.

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Meetings Negotiating Food and Beverage Transportation 40

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

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2024 Meetings Hotels Contracts 105

Smart Meetings

NOVEMBER 15, 2022

After two years of not meeting, companies and audiences may have different goals and expectations so conferences that were previously produced as simple iterations on the previous years’ event must now be reinvented whole cloth. By the Numbers. Jeff Calmus. Tell a Story.

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Financial Insurance Contracts Medical Meetings 98

Decibel Management

APRIL 28, 2021

I recently had the pleasure of guesting on Les Goldberg’s 39th episode of LMG’s The Road Ahead podcast , alongside Lauren Chelf from AOAC International, and Diane Kovats from ISCB, to discuss negotiating and navigating event venues through the COVID-lens. Hotel room rates are often negotiable. Determine venue staffing needs.

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Venues Negotiating Hotels Management 94