Connect Your Meetings

FEBRUARY 11, 2019

Register for “How to Negotiate Wi-Fi Prices” webinar. We are seeing a common and alarming trend that hotels are charging exorbitant amounts to use their Wi-Fi for your events. Wi-Fi fees are negotiable and there are ways to cut costs! Will Curran is going to guide you through how to save on hotel Wi-Fi.

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Negotiating Hotels Speakers Conference 54

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? “You You want to give as many details as possible about who, what, when, why, everything about your program to the hotel,” Poole said.

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Negotiating Contracts Hotels Consulting 103

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

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Conference Venues Transportation Negotiating 52

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Don’t be afraid to negotiate!

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Venues Conference Food and Beverage 2014 115

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. FICP 2024 Annual Conference will be Nov. 10-14 at Sheraton Denver Downtown Hotel.

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2023 Negotiating Insurance Financial 101

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Every venue has add-ons that might be necessary to create that perfect conference experience. Accessibility.

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Conference Venues Hotels Wireless 78

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. A little star power can be a powerful motivator for selling tickets or convincing people to stay until the last day of a conference. What to Negotiate. Do they have any special travel or hotel requests?

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Speakers Contracts Negotiating Banking 48

Smart Meetings

NOVEMBER 15, 2022

After two years of not meeting, companies and audiences may have different goals and expectations so conferences that were previously produced as simple iterations on the previous years’ event must now be reinvented whole cloth. By the Numbers. Jeff Calmus. Tell a Story.

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Financial Insurance Contracts Medical Meetings 94

GEVME

MAY 16, 2018

If you’ve ever been to conferences like CES, which hosts over 200,000 attendees annually, you must have asked yourself this one question: “How do they manage such a huge crowd?” However, communication with vendors, partners, and speakers is most often handled personally by an event planner. Important details to communicate.

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Social Media Negotiating Event Apps Speakers 195

ePly

FEBRUARY 18, 2024

Corporate event planning encompasses traditional user conferences and customer summits to team-building events and charity fundraising days. Types of Corporate Events If you think corporate events are only conferences and trade shows, think again. What is Corporate Event Planning?

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Corporate Events Event Planning Trade Shows Speakers 62

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. How do you find the right speakers? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. There’s a lot of competition for conferences. Dive in below!

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Conference Venues Entertainment Transportation 98

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum debuted in May 2021 to promote the distinction among Marriott CRN’s leading hotels and resorts, and each event is different. Room availability is a challenge; hotels are struggling to manage huge demand. In the face of these challenges, hotels are reimagining how they do business. And prioritize.

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Meetings Trade Shows Contracts Sustainability 97

Velvet Chainsaw

NOVEMBER 16, 2020

We fantasize about crowded exhibit halls, packed hotels, and chummy, in-person board meetings. It will also limit your ability to imagine things differently — the root cause of organizational failure cited by a thousand motivational speakers during “normal” times. I delete them all. Reading them would be a waste of my time.

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Smart Meetings

MARCH 11, 2024

What to expect at Business Events Industry Week 2024 The meetings and events industry calendar is a crowded place, filled with must-attend association conferences, regional gatherings and our own projects, especially in the summer and fall. This one-day cross-country journey will anchor the week on Wednesday, April 10.

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Meeting Tomorrow

MARCH 28, 2024

Extend Hotel Room Rates: As you are negotiating the discounted hotel room rate for your conference, see if you can extend the rate for a couple of nights beyond the conclusion of your event. One of our favorite examples comes from the MDRT Edge Conference that our team produced.

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2024 Negotiating Travel Hotels 52

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. Know how to negotiate. The Answer!

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Corporate Events Event Planning Negotiating Trade Shows 94

Event Leadership Institute

FEBRUARY 7, 2018

So your client (or company) is in the middle of planning their signature event or company meeting, and they’re turning to you to come up with ideas on who the speaker should be that will inspire the crowd, while also not costing a fortune. Are you an all women’s conference that promotes equal pay in STEM fields?

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Speakers Negotiating Social Media Events 45

Bizzabo

AUGUST 30, 2018

This month we spoke with Stephanie Hannah, the Director of Strategic Marketing at Trace3, about growing an event, running an awards show, and delivering a blockbuster conference experience. Trace3 , a leading provider of IT solutions, developed their Evolve conference in response to this trend. Producing a star-studded awards show.

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Conference 2012 Negotiating Speakers 48

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. That’s why I always share this list with my clients.

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Contracts Hotels Wireless Negotiating 52

Endless Events

FEBRUARY 13, 2018

How do you incentivize attendees to stay in your hotel block? Would you like to know how to leverage your locations and negotiate terms? and Nadine Spitteler of A111 Power of Conference Service join us to cover everything you need to know to keep your event housing profitable and a great experience for your attendees.

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Negotiating Hotels Consulting Conference 69

EncoreAPAC

JANUARY 17, 2022

If your hybrid event is being hosted across multiple locations, another option to manage venue hire costs for in-person attendees is to partner with a venue or hotel brand that can host you at all locations. The more rooms equals more leverage with negotiations. A hybrid meeting doesn’t have to be complex.

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Sponsorships Food and Beverage Speakers Negotiating 105

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. .

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Negotiating Contracts Venues Wireless 112

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Guests went to dinner on their own and were invited to return to the hotel for a dessert reception.

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Food and Beverage Negotiating Contracts Hotels 133

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

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Event Management 2023 Management Healthcare 130

Eventinterface

AUGUST 3, 2017

Maureen Sojka, CMA Association Management’s Event Manager, is an experienced conference and event planner who has organized a multitude of meetings, from large-scale multinational events to local association conferences. I think my strongest trait is building relationships with my global hotel sales, CVB’s, CSM’s etc.

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Trade Shows Hotels Negotiating Travel 100

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Negotiate terms. Initiate conversations.

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Event Planning Retail Social Media Speakers 88

Bizzabo

MARCH 12, 2020

Keep reading to learn how The Journal produces such highly anticipated conferences and other event types for its audience, as well as how it handles event branding and B2B event marketing. But we're really impressed with the conference's ability to attract top speaking talent. The conference is invite-only. WSJ Tech Live.

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Negotiating 2020 Tech Conference 62

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Content Matters.

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Financial Insurance Meetings Food and Beverage 92

Event Industry News

SEPTEMBER 20, 2019

Exhibitors confirmed to date include Edwardian Hotels, National Gallery, Royal Museums Greenwich, The Brewery and The Hurlingham Club. The event showcases an exciting speaker line-up, which includes a mix of key players, thought-leaders, industry influencers, and innovators such as Mark Bannister, head of technical production at George P.

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Sponsorships Negotiating Fashion 2019 60

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. The interview took place in Bern at Hotel Kreuz , and Silvia joined remotely from Frankfurt. . We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings.

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Travel Negotiating Sustainability Airlines 65

SmartMeetings

JULY 8, 2020

It means knowing everything we can and controlling everything we can, from seating in a restaurant to the cleaning and sanitizing in a hotel, and a hundred other details,” Breust says, ticking off the checklist of items that will be added to planner duties. Spread room bookings throughout the hotel.

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Travel Contracts Hotels Transportation 119

PCMA Convene

JANUARY 2, 2019

And I’ll make the case that, just like we judge someone’s personality based on the way that they treat us, the way they behave towards us, and the consistency of that behavior, we judge an event by the way that it treats us, and specifically by the way the organizers, the speakers, and the facilitators of the event treat us.

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2019 Speakers Hotels Negotiating 68

Cvent: Event Marketing

MAY 14, 2019

The RFPs have been analyzed and you have narrowed down your selection to two or three cities with two to five hotels at each destination. No destination or hotel is a perfect fit for your group, but they all meet your must-haves and seem to be 95% there. It’s perfectly reasonable to ask a hotel to schedule a site visit with you.

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Food and Beverage Hotels Transportation Negotiating 66

Event Industry News

FEBRUARY 13, 2019

Whether you are facilitating a gala dinner, putting together a conference, or curating an exhibition, this step-by-step list is all you need to ensure an excellent event. Check competitors aren’t planning their awards night, exhibition or conference close to your proposed date to ensure guests will come. Have vision. Time it right.

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Cvent: Event Marketing

APRIL 16, 2019

Are attendees paying for conference attendance or are their companies? With past attendees, find out what they liked most and least about previous destinations, hotels and convention centers. Chances are your organization is not paying for the attendee – especially with an association meeting or user conference. Hotel Room.

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Food and Beverage Transportation Hotels Trade Shows 45

Socio Events

JULY 27, 2021

We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Your hybrid event technology, health and safety measures, and on-site event design are non-negotiables, but there are a few more elements to consider. As you start to build your budget, keep in mind that you have options.

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Sponsorships Negotiating Contracts Venues 83