SpotMe Blog

SEPTEMBER 8, 2023

Pro Tip: Give yourself enough time to complete the contracting process with the advisors. The best practice here is to set up a Master Service Agreement with the advisors that contracts for a block of hours to be used throughout the year as appropriate. This will greatly speed up the contracting process.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Planning Pod

SEPTEMBER 21, 2020

However, before you jump on the mobile conference app bandwagon, think about what you really need. Here’s a quick rundown on 26 of the most popular and best mobile conference apps, in alphabetical order. Perfect for: Conferences that involve lots of networking and matchmaking among attendees. CrowdCompass from Cvent.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 100

Contracts Insurance Consulting Social Media 100

Prestige Events Magazine

MARCH 14, 2023

Pressley continued “On top of our live music shows we also host a great number of charity galas and award ceremonies for up to 850, conferences for up to 1,000 delegates, receptions for up to 1,800 plus fashion shows, car launches, premieres, and literary festivals. The contract will last for three years and be reviewed again in 2026.

2026 52

2026 Fashion Contracts Sustainability 52

Coterie Spark

MAY 18, 2022

Contracts, planning materials, and contact information sheets. Within this packet it’s important to also include documentation of the venue’s event protocols. Contact us today to learn more about how our experience, resources and protocols can help you properly plan and execute your next event or conference.

Contracts 98

Contracts Conference Meetings Events 98

StraussCA

MARCH 11, 2021

This article will cover the importance of understanding and using your association’s board orientation manual while also explaining my experience creating these documents for associations with which I work. Be sure to take advantage of hyperlinks throughout the document. Calendar of Events. Additional Resources.

Contracts 52

Contracts Government Consulting Education 52

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Smart Meetings

MARCH 2, 2022

Specifically, our planning document stated that, “In work, everyday life and leisure, people will be looking for intelligent solutions that reduce clutter and stress.”. People are rejecting the old social contract, reevaluating their personal hierarchy of needs, and exploring a new path to happiness. It seems so clear now.

2025 98

2025 Trade Shows 2016 Contracts 98

The Planner's Lounge

JANUARY 31, 2024

Contract Creation Finally, one of the most important things you need to do is create contracts. These are the documents that your clients will sign that outline your role and responsibilities. Attend workshops, webinars, and conferences to stay ahead. Keep learning and adapting to new trends and client preferences.

Insurance 52

Insurance Contracts Social Media Financial 52

Coterie Spark

FEBRUARY 25, 2019

What if bringing the next big thing in conference and corporate meeting technology to your event wouldn’t add to your budget? No need to find a vendor or even sign a contract. The next change on the horizon for conference and meeting technology, isn’t actually technological at all.

Corporate Events 45

Corporate Events Technology Event Technology Conference 45

SmartMeetings

NOVEMBER 27, 2017

Up until 2012 when the media broke the Muffingate story and the scandal of the GSA Western Regional Conference changed everything, government meetings were considered a relatively recession proof base of business. A Federal government office must demonstrate to the contracting officer that there is money in the budget to fund an event.

Government 69

Government 2012 Contracts 2013 69

SmartMeetings

DECEMBER 13, 2019

Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Endless Events

OCTOBER 25, 2019

It allows teams to share assets (fonts, images, colors) and collaborate on documents. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. Allows you to create beautiful documents with rich media right there in the app.

Event Planning 88

Event Planning Contracts Speakers Events 88

SpotMe Blog

NOVEMBER 29, 2022

There are two challenges with these legal documents: They evolve over time, so life science companies must keep up to speed with them and constantly adapt. Especially given that 96% of HCPs say they would benefit from more virtual HCP events and conferences (MedData Group). So, there’s a clear move towards more hybrid events.

Event Technology 130

Event Technology Technology Contracts Speakers 130

Event Industry News

MAY 3, 2019

For example: Digital marketing: current and prospective attendees will be able to manage how they receive marketing messages via a decentralised communication platform connecting the event owner and attendee/prospect; one that can be documented and verified. Education: all certification credits will be tracked in a uniformed fashion.

Social Media 75

Social Media Contracts Airlines 2014 75

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 52

Contracts Insurance Consulting Social Media 52

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Planning Pod

JULY 7, 2020

So let’s not tarry and get your wedding venue, convention center, conference venue or event facility back on track with these seven venue management tips: #1 – Ditch the time-wasting paperwork. Some typical paper trail items you should make digital include: Client or vendor contracts. All the nitty-gritty details.

2020 109

2020 Venues Management Contracts 109

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live events industry. The hospitality industry is coming to the rescue. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

StraussCA

APRIL 6, 2023

Here you will be taken through your association’s policies and procedures, by-laws, any management contracts as well as many other key items. Board orientation is valuable to both new and experienced Board Members. Why is it so important?

Contracts 52

Contracts Management Education Meetings 52

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. For simplified organization, you can create profiles for each contact, including phone numbers, documents, and tags, for easy searching.

Event Management 78

Event Management Management Social Media Marketing 78

Event Industry News

MAY 12, 2020

“The business meetings and events industry contributes £31bn directly to the economy, accounting for almost 50% of the £70bn events sector, but the Government must also recognise the additional contribution from our ancillary companies such as contract caterers, accommodation providers and production companies.

Financial 52

Financial Contracts Government Meetings 52

TicketBud

OCTOBER 26, 2023

Researchers from the University of Cambridge found that hybrid conferences combined with the promotion of land-bound travel “could be a feasible compromise to reduce emissions by almost 90%.” If the venue does not offer recycling or composting, contract out the services. A vendor can provide bins, signage and removal services.

Sustainability 118

Sustainability Transportation Travel Education 118

Planning Pod

JUNE 23, 2023

From wedding planning to conferences, ChatGPT event planning is an incredibly versatile tool that can be used for different purposes in the event industry. Fortunately, prospecting and billing management tools can help you manage your sales pipeline, create customized contracts, and collect electronic payments.

Event Management 78

Event Management Management Speakers Contracts 78

Social Tables

APRIL 20, 2023

Are there other events, conferences, or retreats taking place? Make a habit of documenting contracts, deposits, cut-off dates, and vendor communications to provide your event planning insurance representative. Will the area be busy in general due to holiday travel? Are you planning an event in a vacation destination?

Event Planning 141

Event Planning Social Media Insurance Speakers 141

SevenEvents

MAY 26, 2023

planning an event can be a considerable task, whether it’s a small drinks reception or a large-scale conference. Set up an initial call with your client to find out what they hope to accomplish and then you will be able to lay out a planning document about how to achieve their aims.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Ungerboeck Software International

OCTOBER 9, 2018

That’s why having a single database for all campus events, conferences, classrooms, and facilities is the optimal way to manage your campus and improve communication. Universities we speak with want to manage classroom spaces, student unions, conferences, facilities, schedules, contracts, finances and more.

Contracts 40

Contracts Education Management Conference 40

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live-events industry. For highlights, read on. Advocating for the Future. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. Event planning contract template. Event planning contract templates. Event planning contract. Sign long-term contracts with suppliers so that you get a good deal.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

All Seated

SEPTEMBER 18, 2023

Whether you’re organizing a corporate conference, a wedding, a trade show, or any event in between, the ability to streamline processes and reduce the margin for error can make all the difference. This is where the power of automation comes into play, revolutionizing event planning in ways that were once unimaginable.

Event Planning 63

Event Planning Social Media Venues Management 63

Eventsforce

AUGUST 14, 2019

The NEC has 19 exhibition halls, 34 conference suites and a host of outdoor spaces. Pricing and contracts. Until the Contract is signed nothing is confirmed despite your evidence of emails and telephone calls made. You could easily be bumped and that would be a shame, so make signing that contract a priority.

Venues 56

Venues Contracts Transportation Entertainment 56

GEVME

JUNE 13, 2018

The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. In his article for Smashing magazine , the founder of HybridConf, Zach Inglis, states that the aim of every conference organiser should be to create experiences that reenergize people and fill them with new zeal for their work.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Endless Events

JULY 26, 2019

Also, following the show in your post-event meeting document everything you can about what went well and what went wrong. Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed. After the contract is signed you no longer will have the power to do this. . Was it fast enough? Any outages?

Negotiating 112

Negotiating Contracts Venues Wireless 112

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? You always need a backup. How is it handled? How are the costs covered?

Travel 65

Travel Negotiating Sustainability Airlines 65

Social Tables

JUNE 29, 2023

Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. They research services, collect event quotes, and execute event contracts. Book a venue for the press conference and serve refreshments. Still have questions about nonprofit event planning?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Nuila Events LLC

OCTOBER 5, 2016

As Meeting & Event Consultants who specialize in handling bookings for hotels for conferences and conventions, the truth is that most people don’t know the language of that business. Most venues have a standard contract in place, but it is one that is written by their lawyers and one that is written in their favor.

Negotiating 40

Negotiating Contracts Insurance Consulting 40

TicketBud

JUNE 2, 2015

Sending over important documentation like invoices and service agreements can be a pain. This mobile app empowers organizers to scan documents right through their phone and save as an image or PDF. Contracts, invoices, marketing plans, schedules. Documentation & lead generation service for your event. What is it?

Event Planning 78

Event Planning Food and Beverage Social Media Sponsorships 78