SpotMe Blog

NOVEMBER 29, 2022

There are two challenges with these legal documents: They evolve over time, so life science companies must keep up to speed with them and constantly adapt. Especially given that 96% of HCPs say they would benefit from more virtual HCP events and conferences (MedData Group). So, there’s a clear move towards more hybrid events.

Event Technology 130

Event Technology Technology Contracts Speakers 130

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. It allows teams to share assets (fonts, images, colors) and collaborate on documents. Allows you to create beautiful documents with rich media right there in the app. Lets you attach links, checklists, and documents to notes.

Event Planning 88

Event Planning Contracts Speakers Events 88

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. From wedding planning to conferences, ChatGPT event planning is an incredibly versatile tool that can be used for different purposes in the event industry.

Event Management 78

Event Management Management Speakers Contracts 78

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Social Tables

APRIL 20, 2023

Are there other events, conferences, or retreats taking place? Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Will the area be busy in general due to holiday travel? Are you planning an event in a vacation destination?

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Event Industry News

MAY 3, 2019

For example: Digital marketing: current and prospective attendees will be able to manage how they receive marketing messages via a decentralised communication platform connecting the event owner and attendee/prospect; one that can be documented and verified. Tech Whisperer with DAHLIA+ AGENCY and Speaker.

Social Media 74

Social Media Contracts Airlines 2014 74

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

Planning Pod

JULY 7, 2020

So let’s not tarry and get your wedding venue, convention center, conference venue or event facility back on track with these seven venue management tips: #1 – Ditch the time-wasting paperwork. Some typical paper trail items you should make digital include: Client or vendor contracts. All the nitty-gritty details.

2020 109

2020 Venues Management Contracts 109

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Document everything. Gather essential materials.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. For simplified organization, you can create profiles for each contact, including phone numbers, documents, and tags, for easy searching.

Event Management 78

Event Management Management Social Media Marketing 78

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

SevenEvents

MAY 26, 2023

planning an event can be a considerable task, whether it’s a small drinks reception or a large-scale conference. Set up an initial call with your client to find out what they hope to accomplish and then you will be able to lay out a planning document about how to achieve their aims.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Social Tables

JUNE 29, 2023

Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. They research services, collect event quotes, and execute event contracts. Book a venue for the press conference and serve refreshments. Reiterate the event date, location, and time.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Eventtia

FEBRUARY 7, 2023

Moreover, ChatGPT can assist lawyers in writing legal documents, contracts, and briefs. You will have the chance to hear from keynote speakers, participate in roundtable sessions, and network with fellow attendees. Speakers ❓Question: What international speakers can I invite to talk at this event? Example #1.

Speakers 48

Speakers Social Media Venues Advertising 48

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Hiring Your AV Company Too Late. Skimping on Audio.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Here are some popular options: Trade show Virtual conference Seminar Exhibition Product launch or demo Holiday party 4. Is it internal or external?

2023 52

2023 Sponsorships Social Media Entertainment 52

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Also, following the show in your post-event meeting document everything you can about what went well and what went wrong.

Negotiating 112

Negotiating Contracts Venues Wireless 112

All Seated

SEPTEMBER 18, 2023

Whether you’re organizing a corporate conference, a wedding, a trade show, or any event in between, the ability to streamline processes and reduce the margin for error can make all the difference. This means that speakers can adjust their presentations on the fly to address audience interests and questions.

Event Planning 63

Event Planning Social Media Venues Management 63

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

GEVME

JUNE 13, 2018

The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. In his article for Smashing magazine , the founder of HybridConf, Zach Inglis, states that the aim of every conference organiser should be to create experiences that reenergize people and fill them with new zeal for their work.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? You always need a backup. How is it handled? How are the costs covered?

Travel 65

Travel Negotiating Sustainability Airlines 65

Eventsforce

MARCH 11, 2020

The World Health Organisation (WHO) also recently published a 9-page document that offers both general and corona-virus specific considerations for organisers hosting large events. Senior leadership members or keynote speakers may be reluctant or unable to come. All that they need is an internet web link to the conference (event).

Insurance 126

Insurance Hotels Events Travel 126

TicketBud

JUNE 2, 2015

Sending over important documentation like invoices and service agreements can be a pain. This mobile app empowers organizers to scan documents right through their phone and save as an image or PDF. is a great solution for promoting event interaction amongst your attendees and speakers. Productivity Boost. What is it? What is it?

Event Planning 78

Event Planning Food and Beverage Social Media Sponsorships 78

Attendease

MARCH 19, 2024

For example, the goal of an annual conference might be to educate employees on new company initiatives for the upcoming fiscal year. To make your life easier, identify priority events such as the annual all-hands-on-deck conference, executive summits, or important training seminars. Record decisions and action items in shared drives.

Management 195

Management Event Management Contracts Corporate Events 195

SpotMe Blog

SEPTEMBER 1, 2022

For example, a conference or a networking event are B2C events. Bid document. The supplier then submits a bid document to explain what services they can offer. Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. Conference. Conference pack.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Eventtia

OCTOBER 10, 2023

Professionals can use this solution to host a wide range of events, from retail workshops or fireside chats to large conferences and product launches. Here’s how you should proceed: Contract Negotiation Pricing Flexibility : Approach the negotiation with a clear understanding of your budget and the value the software offers.

Negotiating 118

Negotiating Retail Financial Management 118

Coterie Spark

APRIL 5, 2018

If you host or plan conferences and meetings, chances are you have dealt with keynote speakers. In many cases you, or a client, are paying these speakers to perform. Either way, a speaker is one part of the larger investment in your program and/or your audience. Comfortable speakers deliver in more ways than one.

Speakers 40

Speakers Contracts Travel Tech 40

Event Philosopher

JUNE 11, 2012

It is not because things are difficult that we do not dare, it is because we do not dare that things are difficult.” - Seneca Today I had the great pleasure of speaking at the PCMA Education Conference on the topic of Strategic Meetings Management with Kevin Iwamoto, VP of Enterprise Strategy for Active Networks.

Management 40

Management Meetings Contracts Negotiating 40

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Securing talents (keynote speakers, presenters, entertainers, etc.) Develop media kit content (speaker bio information, photos, etc.) Accessibility requirements (i.e.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

CadmiumCD

MAY 24, 2018

For example, if you’re holding a medical conference in Kansas and a German citizen attends, the data you collect in the United States would not be subject to GDPR. Update internal processes documentation. We have product data notices for both our clients and their data subjects (speakers, attendees, exhibitors).

Event Tech 56

Event Tech Tech Events Marketing 56

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. These events may include workshops, seminars, local conferences, or regional product launches. This not only saves time but also reduces the risk of errors in financial documentation.

Event Management 117

Event Management Management Negotiating Financial 117

Stova

MARCH 17, 2023

Prepare Yourself Do you have everything ready in advance like contracts, invoices, asset lists, etc.? They might include tasks, to-do lists, document management, tracking emails, and many more things that help event planners get things done. CRMs provide great ways to streamline sponsor outreach and handle the entire deal flow.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Planning Pod

AUGUST 16, 2022

You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Bizzabo

APRIL 18, 2018

What goes into planning a user conference? Gain tips from event experts who’ve successfully launched and scaled their own SaaS user conferences. After years of building a community of loyal users, fortifying the company brand, and discussing with internal stakeholders, it is finally time to put on a user conference.

Conference 48

Conference 2006 Sponsorships Speakers 48