IMG

JANUARY 16, 2024

In 2024, technology isn’t just a tool; it’s a magic wand that can elevate your events to new heights. This way attendees could explore the company’s milestones by scanning QR codes strategically placed around the venue. Think reusable decorations, zero-waste catering, and venues with green certifications.

2024 195

2024 Event Marketing Marketing Sustainability 195

Prestige Events Magazine

MARCH 6, 2023

An Advisory Board, representing a collective buying power of £320m, has been established for GRATIS, the end-to-end sourcing and booking tool provided by venuedirectory.com. At the inaugural meeting, Instant Book topped the agenda as part of the group’s drive to progress venue booking.

Venues 52

Venues Automotive Negotiating Government 52

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

Negotiating 105

Negotiating Contracts Hotels Consulting 105

SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. The post You Can Negotiate Away Annoying Hotel Fees appeared first on Smart Meetings. Does this mean meeting planners, or their attendees, are stuck paying them?

Negotiating 66

Negotiating Hotels Food and Beverage Contracts 66

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Event risk assessment planning tool. These tools, updated in real-time, provide the information you need as you evaluate potential locations for your event. Selecting an event venue. 90-day global event tracker. Event technology is your friend here.

2021 306

2021 Event Planning Insurance Transportation 306

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). Get started today >>. What are your “must-haves” and “nice-to-haves”?

Venues 103

Venues Hospitality Contracts Events 103

Event Planning BluePrint

FEBRUARY 9, 2024

Start with the total amount you can allocate to the event, and then break it down by categories, such as venue, catering, entertainment, and decor. These can range from venue hire to entertainment, catering, and decoration. Cost-Saving Strategies That Work Vendor negotiation is an art.

Management 62

Management Negotiating Financial Entertainment 62

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag.

Venues 78

Venues Contracts 2014 2015 78

Smart Meetings

MARCH 14, 2023

Since its founding in 1999, Cvent has helped manage more than 5 million events, and lists over 302,000 hotels and venues as of Dec. 31, 2022, on the Cvent Supplier Network, an online platform with tools to search, negotiate and contract with hotels and venues for event space.

Negotiating 98

Negotiating 2022 2021 Contracts 98

Event Marketer

FEBRUARY 22, 2024

The brand argues corporate travel teams could use AI tools for “better price predictions” and to better “tailor travel based on T&E policy, budget and employee preferences.” A number of organizations, event properties and venues are using sustainability campaigns and air emissions tools to help track and offset activities.

2024 107

2024 Travel Trade Shows 2023 107

MeetingsNet

NOVEMBER 22, 2019

There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. The reality is that YOU as the CUSTOMER have rights during contract negotiations that allow you to CHOOSE your event partners and avoid excessive charges.

Contracts 106

Contracts Negotiating Insurance Venues 106

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Clear Communication Budgets are not just internal tools; they are communication devices.

Financial 117

Financial Negotiating Entertainment Retail 117

Attendease

FEBRUARY 20, 2024

Use collaboration tools like shared drives, intranets, and project management software to keep all teams aligned. Schedule regular status update meetings to discuss timelines, blockers, and wins. Maintain a shared calendar all stakeholders can access with key dates and deadlines.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

GEVME

MAY 16, 2018

Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)? How should a message be delivered to a team (first-priority channel/device, backup tools, emergency tools, etc.)?

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Prestige Events Magazine

APRIL 5, 2022

Richard Smith, Sales Director, Wyboston Venue Management and Wyboston Lakes Resort. There is a logic that says that, now that pandemic restrictions have been lifted, the work of Business Development Managers (BDMs) in hotels and venues would naturally return to what it was before the pandemic.

Hotels 52

Hotels Venues Management Negotiating 52

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Event Planning BluePrint

MARCH 15, 2024

Defining the Role of an Event Planner Event planners are the architects behind successful events, shouldering responsibilities that range from selecting the perfect venue to managing vendors, overseeing budgets, coordinating timelines, and solving unforeseen issues.

Event Planning 62

Event Planning Negotiating Education Social Media 62

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

SmartMeetings

OCTOBER 25, 2016

A tiny budget can force planners to get creative and think outside the box, but it can also mean being forced to choose between the perfect venue and a tolerable one. Knowing what to expect will give you more leverage at the negotiating table. So what’s a planner to do? Is demand for meetings expected to grow? Don’t forget the data.

Negotiating 40

Negotiating Corporate Meetings 2017 Event Technology 40

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

Planning Pod

FEBRUARY 14, 2023

Whether it’s gaining inspiration, sharing contacts, or asking for suggestions on wedding planner software and other wedding planning tools, having a solid network of event professionals is crucial for any wedding planner. And if you’re in the wedding planning business, investing in event management software is non-negotiable.

Social Media 147

Social Media Negotiating Event Planning Management 147

SevenEvents

OCTOBER 17, 2023

in this guide, we’ll reveal our ultimate blueprint for event budgeting, providing you with the insights, tools and knowledge you need to plan and execute an event that meets yours and your clients’ goals and exceeds their expectations. event planning is a complex but rewarding challenge that involves a lot of attention to detail.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Stova

AUGUST 24, 2023

Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Create a Detailed Budget Breakdown Creating a detailed budget breakdown is non-negotiable.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

Event Industry News

OCTOBER 10, 2018

Using a venue sourcing agency may be a relatively new concept for many organisations. This is all very well in theory but with so many venue finding agencies competing for business, how can you tell the good from the bad and the ugly? Access to a huge and imaginative variety of venues. Superb commercial negotiation skills.

Venues 73

Venues Negotiating Sports Corporate Events 73

Event Planning BluePrint

FEBRUARY 3, 2024

The Event Planner’s Toolkit: Skills and Attributes Communication and Negotiation Clear communication is the cornerstone of event planning. You’ll be the liaison between vendors, venues, clients, and sometimes, even the guests. Negotiation skills are equally important.

Event Planning 62

Event Planning Negotiating Social Media Trade Shows 62

ePly

MARCH 26, 2024

Therefore, first-time event coordinators and seasoned industry veterans alike need to take full advantage of all the proven methods and modern tools at their disposal if they want to position themselves for exceptional professional achievement. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

GEVME

MAY 21, 2018

Choose a tool that will help you record your expenses and items and make updates easily. Think about the ways to minimize expenses through sponsorships ; price negotiations; and partnerships with suppliers, vendors, or venue hosts. Identify two budget sections: one for expected costs and the second one for actual costs.

Corporate Events 214

Corporate Events Sponsorships Negotiating Social Media 214

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

Conference 98

Conference Venues Entertainment Transportation 98

SpotMe Blog

MAY 31, 2023

A staggering 78% of businesses using an event app attribute their positive event ROI to these digital tools. And with 91% of event organizers believing an app is critical to event success , it seems clear that not harnessing the power of this digital tool could mean missing out on a huge opportunity.

2023 130

2023 Technology Event Apps Social Media 130

Eventtia

OCTOBER 10, 2023

It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports. For instance, if you’re following the model of Campari Group, tools for managing budgets or other financial considerations become paramount.

Negotiating 118

Negotiating Retail Financial Management 118

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Attendease

FEBRUARY 14, 2019

Luckily, having a great event management tool on hand along with understanding the potential pitfalls can help you avoid these 13 costly mistakes. Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Errors can lead to wasted money, time, and resources.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

QC Event School

JUNE 13, 2022

Choosing a suitable venue. Negotiation Skills. PRO TIP: One way to make sure you stay organized is by using a tool like Trello. Trello is a great project management tool that can help you keep track of all your events in one place! 4 – Negotiation Skills as an Event Planner. Sourcing vendors. Creativity.

Negotiating 105

Negotiating Events Event Planning Management 105

Planning Pod

AUGUST 14, 2023

Fortunately, event layout tools can help you plan an effective seating arrangement based on guest relationships, dietary restrictions, and other details. You can even use the floor plan design tool to mark where guests with allergies and other food restrictions are sitting so your staff can ensure they receive the right plate.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. But the whole audience can interact with each other using networking and messaging tools. These are events where all speakers are physically present at the event venue. Multiple venues with strong internet connection. Live hybrid events.

Event Planning 246

Event Planning Speakers Event Apps Venues 246

Eventmobi

JUNE 16, 2023

Get the right tools in place Use proven event technology , email marketing platforms, job boards, analytics tools, and accounting software to streamline operations, enhance attendee experiences, and track revenue generation effectively. Leverage online tools to track donations, understand donor habits, and optimize fundraising efforts.

Sponsorships 195

Sponsorships Financial Social Media Conference 195