SpotMe Blog

AUGUST 25, 2022

To host a successful hybrid event, you have to bring together in-person and virtual event technology, and merge aspects of in-person and virtual event planning. These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue.

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Event Planning Speakers Event Apps Venues 246

SmartMeetings

FEBRUARY 26, 2018

A keynote speaker that connects with the audience can be the difference between an event that is memorialized in tweets and snaps for years to come and one that is forgotten before the pen in the swag bag runs out of ink. By locating the right keynote speaker , you’re ensuring an entertaining and informative event. Negotiating 101.

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Speakers Negotiating Travel Entertainment 45

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 101

Speakers Consulting Healthcare Financial 101

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 98

Speakers Healthcare Consulting Financial 98

Event Industry News

JUNE 27, 2019

Marco is a successful serial entrepreneur and investor with more than 25 years of intensive experience in media, technology, and the events industry. Marco is a Harvard Business School OPM Graduate, and member of YPO, the Young Presidents Organization and a frequent speaker at industry conferences. I have organised over 500 events.

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Event Technology Technology Tech Event Tech 78

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. It could be to educate your attendees on recent trends, to introduce new technologies, or to foster relationships. Some venues come with staff included, so that’s another item checked off! Your venue.

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Event Planning Speakers Venues Negotiating 134

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Be sure to determine if this is the venue or locale’s peak season.

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Venues Conference Food and Beverage 2014 115

Stova

AUGUST 24, 2023

Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Create a Detailed Budget Breakdown Creating a detailed budget breakdown is non-negotiable.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Identify your needs You might start by asking: how do I find sponsors for an event?

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Sponsorships Social Media Trade Shows Food and Beverage 195

SevenEvents

MARCH 27, 2024

in this blog we explore what are event trends, what are the trends in event management at present, and how technology has changed the event industry. these trends are influenced by multiple factors such as changes in technology, differences in consumer behaviour, cultural influences, and industry innovations. what are event trends?

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Event Management Management Sustainability Negotiating 52

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

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Event Management Management Speakers Contracts 78

Endless Events

SEPTEMBER 15, 2022

Today, there are so many simpler, faster, and more precise ways to track attendees: QR codes, RFID technology, Event platforms and event apps, Event registration software, Other attendee tracking software solutions. Modern solutions such as QR codes , RFID technology , or event apps make for a pleasant experience.

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Event Apps Technology Education Event Technology 121

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Using outdated technology. Poor budget accountability. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Amenities: When booking a venue, it’s vital to understand what’s included.

Financial 117

Financial Negotiating Entertainment Retail 117

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. How do you find the right speakers? Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. How many attendees will you invite?

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Conference Venues Entertainment Transportation 98

TicketBud

OCTOBER 4, 2023

To prepare: Communicate last-minute needs and expectations with planning committee, volunteers and staff Set-up physical space Hang/display signage Ensure you have copies of important materials Test technology and ensure you have a back-up plans in place in case of loss of power, internet,etc It’s Showtime: the Day of the Event Take a deep breath.

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Event Planning Entertainment Sponsorships Social Media 78

SpotMe Blog

JUNE 13, 2023

They also have established vendor relationships and buying power that can save you money, for example with event technology specifically tailored to the life sciences industry. Things like target audience, messaging, venue selection, and budget are all part of the planning process.

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Event Management 2023 Management Healthcare 130

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). you will need, and the venue layout you’ll need for that event. What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

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Event Planning Negotiating Events Event Planning Tools 62

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

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Event Planning Financial Negotiating Education 62

Event Planning BluePrint

OCTOBER 30, 2022

Socio is an event technology company that helps organizations of every size take their events to the next level. Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. If you want to attend in-person classes and earn your diploma in Event and Venue Management, Trebas is for you. contract negotiations, and.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Event Leadership Institute

JANUARY 21, 2020

AV rental companies carry extensive inventories of hardware–displays, LED tiles, lighting, soundboards, speakers, projectors, cameras, and more. To stay competitive, these firms typically stock the most up-to-date models and technologies and often supply equipment to the other categories of AV companies. In-House AV Companies.

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Negotiating Contracts Speakers Venues 89

Endless Events

JANUARY 12, 2018

More than the technology itself, it’s really great to finally see innovations in personalization and customization gearing up to be the central theme in this year’s events. Expect to get more familiar with new technologies like AI as it becomes more popular. Here are 9 ways venue sourcing can help you get things done.

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2018 Event Ideas Venues Tech 114

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? AV May Be Bigger Than You Think. The price may go up.”.

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Negotiating Speakers Tech Meetings 82

Eventmobi

JUNE 16, 2023

To overcome this, try allocating resources strategically, using technology and automation, and outsourcing specific tasks to become more efficient. Don’t be afraid to use technology to prove the value of your non dues revenue strategy, especially when it comes to events! Non dues revenue is more than a temporary financial boost.

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Sponsorships Financial Social Media Conference 195

Endless Events

MAY 13, 2022

As the technology sector within the industry grows, many planners are leaving traditional event planning for event technology jobs. Their curriculums typically consist of courses, such as experience design, event marketing, event financing, venue management, agreement negotiating, and more.

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Event Planning Government Event Management 2014 133

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Bizzabo

AUGUST 25, 2021

An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. Flexible Registration & Ticketing.

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Contracts Negotiating 2021 Speakers 89

Eventinterface

OCTOBER 19, 2017

Many organizations and corporations today link with each other faster because of advancements made in communication technology. Interpreters are important when you have business negotiations with international participants. In global business settings, interpreters can assist participants in negotiations.

Meetings 113

Meetings Negotiating Social Media Conference 113

Endless Events

APRIL 4, 2023

From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. Set and Follow a Budget Your budget will affect everything from your venue to your programming and marketing. You can always try to negotiate with suppliers for discounts or freebies.

Speakers 62

Speakers Entertainment Sponsorships Event Management 62

Purple

AUGUST 30, 2023

You'll want to think about how much you're willing to negotiate prior to going in. What compromises are you willing to make, and what aspects of your event are non-negotiable? Event technology. Venue management and logistics. Registration. Your next step is to decide which one will host your workshop. Infrastructure.

Negotiating 52

Negotiating Technology Social Media Speakers 52

ePly

FEBRUARY 18, 2024

Conferences: At company-run conferences, corporate event planning includes driving attendees, negotiating hotel arrangements (including technology requirements), and building agendas with keynotes, sessions, and breakout sessions to finding sponsors and creating hospitality and networking opportunities.

Corporate Events 62

Corporate Events Event Planning Trade Shows Speakers 62

SevenEvents

MAY 26, 2023

from selecting the right venue to managing logistics and ensuring attendee satisfaction, there are numerous aspects to consider. take the time to estimate expenses for each aspect, including venue, theming, catering and audiovisual equipment. consider factors such as capacity, location, amenities, and ambience.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Tech savvy – In today’s digital age, technology is integral to event management. Strong communication skills are a must to ensure all parties work together seamlessly.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue.

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Social Media Sponsorships Speakers Contracts 62

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. We’ve seen venue WiFi costs grow astronomically.

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Negotiating Venues Contracts Speakers 118

Event Industry News

MARCH 6, 2020

Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. The solution and something that both Universal Live and The Event House advocate is a minimum of one site visit, especially if you have never worked in the venue in the past.

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B2C B2B Negotiating Venues 95