SmartMeetings

OCTOBER 27, 2020

Ask 4 nonobvious questions to find your dream speaker for a virtual, hybrid or F2F lineup. In the same way that this question generates your overall event design, it’s also helpful when selecting a speaker. Consider the qualities Oprah brings, and seek those characteristics in speakers who you can reasonably invite.

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Speakers Entertainment Contracts Meetings 82

QC Event School

DECEMBER 30, 2022

We’ll also provide useful tips for making your proposal stand out from the competition. PRO TIP: Dream of a career in event planning, but don’t know where to get started? PRO TIP: Make sure to download our FREE sample event planner checklist (6 month timeline)! Writing an Event Proposal: Tips and Tricks.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

PCMA Convene

JULY 8, 2020

The speakers that had been invited to the meeting “are heavyweights with the CARES Act,” she said, “and all of our members are entrepreneurs and independent contractors and small business owners.”. Speaker Contracts. One area Stetz knew that they had to address right away was their speaker contracts.

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Speakers Contracts Events Meetings 97

PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Eventtia

JUNE 2, 2023

Here, we will share those secrets, and while each event is certainly unique, in this guide we will suggest some actionable tips and best practices that you can follow for any event. With that being said, here are some of the most important tips you can try right away in building a successful event: 1.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Bizzabo

AUGUST 25, 2021

Here’s our tips on what to consider. An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts.

Contracts 89

Contracts Negotiating 2021 Speakers 89

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

Food and Beverage 72

Food and Beverage Negotiating Contracts Speakers 72

Attendease

FEBRUARY 20, 2024

Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines. Make sure you have signed contracts in place at least three months out. Effective project management is crucial for seamless execution—AKA your sanity.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Event Farm

FEBRUARY 23, 2022

Still, planning a live event these days requires quite a bit of planning that wasn’t necessarily a part of your pre-COVID event checklist—and a higher level of awareness by those who aim to keep their attendees, speakers, vendors and staff safe. Lock down Your Contracts. What is the 2022 Event Safety Guide? Happy Planning!

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2022 Contracts Venues Events 246

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Additional tips to reduce damage are below: Security. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

Endless Events

MAY 18, 2021

That’s why in this week’s episode of #EventIcons, Sarah welcomes Kelly Knowlen to talk about the most important hybrid event tips and tricks. Before Sarah and Kelly talk about hybrid event tips and tricks, they need to go all the way back to March 2020 when Hilton pivoted from in-person events to virtual and hybrid events.

Food and Beverage 79

Food and Beverage 2020 Events Hotels 79

SmartMeetings

APRIL 19, 2021

Here are some vital event insurance tips. You might have booked a speaker, for instance, only for them to have a family crisis that means they’re unavailable. Plus, there’s a good chance that somebody—whether that’s you, speakers, or attendees—will have technical issues of some sort on the day. Planning for the What Ifs.

Insurance 124

Insurance Financial Social Media Banking 124

Smart Meetings

DECEMBER 12, 2023

Feel free to create your own content or explore the option of having a professional speaker produce a 5-10 minute segment, listed within the speaker’s contract if you’ve enlisted a keynote speaker. He is a featured speaker in Caesars Wellness Menu. What did they find, you ask?

Meetings 103

Meetings Speakers Contracts Tech 103

Event Farm

OCTOBER 11, 2016

Event pros, want more tips for how to plan a successful event? Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line. Event pros, what are your top tips for planning a successful event?

Event Management 193

Event Management Management Negotiating Events 193

SevenEvents

MAY 26, 2023

to help you navigate the event planning process with ease, the experts from seven events, a UK event management company, have compiled a list of ten invaluable tips from our UK experts. for conferences, you could incorporate engaging elements such as keynote speakers, panel discussions, live demonstrations, and hands-on activities.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Planning Pod

JULY 7, 2020

So let’s not tarry and get your wedding venue, convention center, conference venue or event facility back on track with these seven venue management tips: #1 – Ditch the time-wasting paperwork. Some typical paper trail items you should make digital include: Client or vendor contracts.

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2020 Venues Management Contracts 109

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

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Negotiating Contracts Hotels Consulting 100

Expo Pass

MARCH 22, 2023

We’ve got a list of event tips to make your first event run perfectly. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. Pro tip: Never assume something is included in the base price. One of the most important event tips we could share is this: have a back-up plan.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. From gathering speakers to securing sponsors, your to-do list seems to be never-ending. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Costs: Considering that 32.8% Source: EventMB.

Venues 115

Venues Conference Food and Beverage 2014 115

SmartMeetings

NOVEMBER 20, 2019

Here are Skyline Exhibits’ tips on what to double-check, from start to finish. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Think your event isn’t big enough to need security? Don’t be so sure.

Social Media 58

Social Media Sponsorships Speakers Contracts 58

Endless Events

JULY 26, 2019

There are a lot of steps you can take to ensure you understand WiFi and tips to guide you when planning for event WiFi. We have compiled our 10 best tips for how to make sure you have the best event WiFi. Livestream or have speakers? Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Attendease

JANUARY 30, 2024

The tips and strategies outlined below will help you captivate audiences, build rapport, qualify leads, and nurture relationships during and after events , whatever your function is. Stuck for inspiration on how to start meaningful, powerful sales conversations at your next event? Look no further than this article.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

GEVME

JUNE 11, 2019

So, when you get down to the arrangement of events, consider using an event planning timeline template and tips to ensure that it all runs effortlessly. Confirm entertainment or speakers. Draft a program of events/agenda to your speakers. Book entertainment, photography, videography, and speakers. Select a menu.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 48

Speakers Contracts Negotiating Banking 48

Coterie Spark

AUGUST 19, 2022

Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. If you MUST sign early to lock in their best rates, clarify if there are any penalties for amending the contract — you might sell more or fewer tickets than expected.

Conference 98

Conference Sponsorships Contracts Meeting Planning 98

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

Contracts 52

Contracts Hotels Wireless Negotiating 52

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. TIP : Many people love to dance but don’t want to get any deafer. To minimize no-shows, put the requirement for a tech check in presenter contracts. I’ll be there!

Meetings 156

Meetings Tech Contracts Trade Shows 156

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 96

Meetings Trade Shows Contracts Sustainability 96

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Add in the uncertainty that hovers over new variants of the virus , and the scales tip towards caution in the catchphrase “cautious optimism.”. Planning Hybrid Events in 2021.

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Speakers 2021 Sponsorships Events 248

Velvet Chainsaw

MARCH 6, 2017

We aggregate speaker proposals. From registration to trade show to contracts to BEOs to room set efficiencies to audio visual equipment, your attention is on the perfected particulars, the stuff, the objects. Hat tips Chris Guillebeu for challenging us to then beyond average as acceptable). Be forewarned!

Conference 296

Conference Trade Shows Conference Planning Contracts 296

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. So if you've never dealt with hiring one before, here are some tips so you aren't afraid of making any mistakes with your first hire. Why hire a guest speaker? Many companies will hire speakers to set a new tone and empower their employees. Ask for a bio.

Speakers 40

Speakers Contracts Negotiating Education 40

QC Event School

SEPTEMBER 29, 2022

PRO TIP: If you’re interested in becoming a certified corporate event planner, we recommend checking out QC Event School ‘s self-paced, online Corporate Event Planning Course. Step 6: Book speakers, performers, and other entertainment. Start by collecting feedback from attendees, speakers, and performers.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

PCMA Convene

JANUARY 5, 2019

Strategist Jen Anderson shares tips on how to avoid costly errors. Below are five common event-planning mistakes that I have seen during my career — and a few tips on how to avoid them so that all does go well. Make sure you have the signed, returned contracts to ensure they are secured. Jen Anderson. Not Planning Early Enough.

Event Planning 87

Event Planning Contracts Consulting Banking 87

SpotMe Blog

SEPTEMBER 8, 2023

Pro Tip: Give yourself enough time to complete the contracting process with the advisors. The best practice here is to set up a Master Service Agreement with the advisors that contracts for a block of hours to be used throughout the year as appropriate. This will greatly speed up the contracting process.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Smart Meetings

OCTOBER 26, 2022

Her role varied, however, including exhibitor, tech provider, speaker and tour guide. The idea is to take great speakers and push them in different directions,” she explained. For anyone thinking they would like to share their insights next October, Endean has some tips. Pitching for 2023. What will the takeaways be?’”.

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2023 Contracts 2011 Sustainability 95