PCMA Convene

JULY 8, 2020

In March, like many other event organizers, Bonnie Stetz, director of conference content design for the National Association of Realtors (NAR), found herself in the position of having to convert a live event to virtual in a very short period of time — five-and-a-half weeks, to be exact. Speaker Contracts. Former New Jersey Gov.

Speakers 97

Speakers Contracts Events Meetings 97

QC Event School

DECEMBER 30, 2022

We’ll also provide useful tips for making your proposal stand out from the competition. PRO TIP: Dream of a career in event planning, but don’t know where to get started? PRO TIP: Make sure to download our FREE sample event planner checklist (6 month timeline)! Writing an Event Proposal: Tips and Tricks.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Attendease

FEBRUARY 20, 2024

Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines. Make sure you have signed contracts in place at least three months out. Effective project management is crucial for seamless execution—AKA your sanity.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Bizzabo

AUGUST 25, 2021

Here’s our tips on what to consider. An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts.

Contracts 89

Contracts Negotiating 2021 Speakers 89

Eventtia

JUNE 2, 2023

Here, we will share those secrets, and while each event is certainly unique, in this guide we will suggest some actionable tips and best practices that you can follow for any event. With that being said, here are some of the most important tips you can try right away in building a successful event: 1.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

Negotiating 105

Negotiating Contracts Hotels Consulting 105

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SevenEvents

MAY 26, 2023

planning an event can be a considerable task, whether it’s a small drinks reception or a large-scale conference. to help you navigate the event planning process with ease, the experts from seven events, a UK event management company, have compiled a list of ten invaluable tips from our UK experts. contact info@sevenevents.co.uk

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Planning Pod

JULY 7, 2020

So let’s not tarry and get your wedding venue, convention center, conference venue or event facility back on track with these seven venue management tips: #1 – Ditch the time-wasting paperwork. Some typical paper trail items you should make digital include: Client or vendor contracts.

2020 109

2020 Venues Management Contracts 109

Event Farm

OCTOBER 11, 2016

Event pros, want more tips for how to plan a successful event? Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line. Event pros, what are your top tips for planning a successful event?

Event Management 193

Event Management Management Negotiating Events 193

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Additional tips to reduce damage are below: Security. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

Attendease

JANUARY 30, 2024

The tips and strategies outlined below will help you captivate audiences, build rapport, qualify leads, and nurture relationships during and after events , whatever your function is. A typical innocuous example would be asking the subject why they’re attending the expo or conference or whether they’ve had any worthwhile conversations.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

Eventmobi

JULY 27, 2022

Simultaneous live hybrid conference and trade show. For our first hybrid event, we streamed conference sessions live to a virtual audience and hosted a virtual expo where attendees could book 1:1 video meetings with exhibitors. We repackaged content from our past conferences, webinars, and podcasts. In-Person Niche Conference.

Education 195

Education Sponsorships Conference Contracts 195

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy.

2024 59

2024 Meetings Sustainability Education 59

GEVME

JUNE 11, 2019

So, when you get down to the arrangement of events, consider using an event planning timeline template and tips to ensure that it all runs effortlessly. Set up attendee registration, either online or mail in (for annual conferences). Confirm entertainment or speakers. Draft a program of events/agenda to your speakers.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. TIP : Many people love to dance but don’t want to get any deafer. To minimize no-shows, put the requirement for a tech check in presenter contracts. I’ll be there!

Meetings 156

Meetings Tech Contracts Trade Shows 156

Endless Events

JULY 26, 2019

There are a lot of steps you can take to ensure you understand WiFi and tips to guide you when planning for event WiFi. We have compiled our 10 best tips for how to make sure you have the best event WiFi. Livestream or have speakers? Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed.

Negotiating 112

Negotiating Contracts Venues Wireless 112

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. What Is Corporate Event Planning? The Answer!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Coterie Spark

MAY 27, 2019

Hosting a multi-day conference or stand alone event can be a very rewarding and overwhelming process. Here are a few tips to help you do just that. If you have a booth or table set up at another conference, anyone who walks by may be considering your event. Who are the speakers and what are their credentials?

Conference 75

Conference Advertising Contracts Speakers 75

Planning Pod

SEPTEMBER 21, 2020

However, before you jump on the mobile conference app bandwagon, think about what you really need. Here’s a quick rundown on 26 of the most popular and best mobile conference apps, in alphabetical order. Perfect for: Conferences that involve lots of networking and matchmaking among attendees. CrowdCompass from Cvent.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. A little star power can be a powerful motivator for selling tickets or convincing people to stay until the last day of a conference. As a result, she contacted the manager to pull a contract that had been sent.

Speakers 42

Speakers Contracts Negotiating Banking 42

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. Whereas if you’re photographing, recording or streaming in a public place (including conference halls, sports arenas or concert venues) there is little to no legal action to be taken. What is Considered a Public Place?

Wireless 448

Wireless Events Social Media Venues 448

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Add in the uncertainty that hovers over new variants of the virus , and the scales tip towards caution in the catchphrase “cautious optimism.”. Planning Hybrid Events in 2021.

2021 248

2021 Speakers Sponsorships Events 248

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

Contracts 52

Contracts Hotels Wireless Negotiating 52

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Event Industry News

OCTOBER 19, 2018

The Association of Festival Organisers (AFO) has announced further details of the agenda for this year’s conference on 9, 10 and 11 November. Speakers from a number of environmental organisations will discuss solutions on how we can help conserve the world’s natural resources and adopt renewable energy resources into our events.

Conference 65

Conference Insurance Contracts Entertainment 65

MeetingsNet

NOVEMBER 8, 2022

Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. •

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

SpotMe Blog

SEPTEMBER 8, 2023

Pro Tip: Give yourself enough time to complete the contracting process with the advisors. The best practice here is to set up a Master Service Agreement with the advisors that contracts for a block of hours to be used throughout the year as appropriate. This will greatly speed up the contracting process.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Bizzabo

AUGUST 30, 2018

This month we spoke with Stephanie Hannah, the Director of Strategic Marketing at Trace3, about growing an event, running an awards show, and delivering a blockbuster conference experience. Trace3 , a leading provider of IT solutions, developed their Evolve conference in response to this trend. If so, how did you surmount it?

Conference 48

Conference 2012 Negotiating Speakers 48

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. A cold, wet can of soda might be refreshing but attendees are less likely to squirrel it away for later in their conference bag. she says. •

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

Social Tables

APRIL 20, 2023

From online tools, resources, and event planning software options to tips from the experts—this list has it all! Contact experts and industry leaders for advice, tips, and to learn from their experience. Are there other events, conferences, or retreats taking place? 17 common event planning mistakes and how to fix them 1.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

SmartMeetings

JANUARY 10, 2020

It’s a universal event challenge: how do you ensure a strong, stable internet feed at a conference without breaking the budget? Whether it involves a speaker presentation or attendees who need to check back in with work and answer all those sli.do polls, a reliable connection is mandatory. Size Up Your Guests’ Needs. Hardwire It.

Social Media 54

Social Media Speakers Contracts Consulting 54

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Tips for choosing the best venue. There are seven crucial tips for how to prepare the best event venue : Make sure you know how many guests will be attending.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Bizzabo

NOVEMBER 25, 2019

Though it may seem like social media has dominated interactions between event professionals and event marketers, event influencers are tuning into podcasts as an alternative means for sharing event planning tips, tricks, and best practices. The Best Event Planning Podcasts. EventIcons. IN-PERSON Podcast. Techsytalk Unscripted. Turn Of Events.

Event Tech 103

Event Tech Tech Event Technology Technology 103

PCMA Convene

JULY 2, 2020

Putting the conference on pause and starting over again in 2021 was not an option. “We We — staff, vendors, and speakers — were all figuring out things together in this new world. Renegotiating Contracts, Keeping Relationships Intact. Despite these realities, we still hoped that #ASNR20 could still be a live meeting.

Meetings 119

Meetings Contracts Speakers 2020 119