The Castle Group

SEPTEMBER 26, 2023

Tech savvy – In today’s digital age, technology is integral to event management. Being tech-savvy can save you time, create efficiencies, and help create a seamless experience for guests. and transportation options. A company should be upfront about the services they can perform and their pricing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

GEVME

NOVEMBER 7, 2018

Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. Also think over transportation and other logistical requirements. These include: Budget. Food and beverage.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

ePly

MARCH 26, 2024

Other factors to consider when selecting a venue include helpful on-site amenities, available parking, proximity to public transportation, and general ease of accessibility. This might include arranging catering services, admitting retail vendors, and/or bringing in tech specialists.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They also own or have access to the latest event tech, staging, and production equipment, saving you time and money.

Event Management 130

Event Management 2023 Management Healthcare 130

Social Tables

APRIL 20, 2023

Securing a venue too late, skipping an event walkthrough, failing to practice tech cues, or making last-minute setup changes can negatively impact an event’s success. If so, restaurant reservations, transportation, and other local accommodations may become more difficult to book as the event approaches.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses. Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Do Good Events

JULY 19, 2023

Finalize printed program Confirm transportation This can be buses, rideshare codes, or any VIP airport pick ups. Send caterer final count & meal requests This date varies, but is listed in your catering contract. It can vary from 2 weeks ahead of the event to 72 hours before, so be sure to keep track of this and plan accordingly.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. Also, determine if there will be tech support available onsite during your event.

Venues 115

Venues Conference Food and Beverage 2014 115

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Equipment (AV tech). Shuttle or transportation service. Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. Booking Your Speakers. Paid Staff.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. Choose a venue that is easily accessible and is at a practical distance from public transport hubs. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Equipment (AV tech). Shuttle or transportation service. Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. Booking Your Speakers. Paid Staff.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Nunify

MAY 31, 2023

Google Bard can be integrated seamlessly into your event’s tech infrastructure, enabling attendees to ask questions and receive instantaneous responses. Attendees can easily access schedules, speaker bios, venue maps, and updates in real-time. Event apps provide a central hub for all event-related information.

2023 52

2023 Event Technology Technology Event Apps 52

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set up event tech tools.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

SpotMe Blog

SEPTEMBER 1, 2022

But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. Event tech. Event planning terms are nothing new. Breakout rooms.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Socio Events

NOVEMBER 9, 2022

Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

GEVME

JUNE 13, 2018

A crazy-busy lifestyle is a symbol of our tech-driven century, and this is particularly true for event planners, who should be able to handle thousands of tasks simultaneously when planning even the tiniest conference. Research additional aspects like accommodation capabilities, parking, transportation options, catering, and more.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

PCMA Convene

NOVEMBER 23, 2021

Attendees 1,030 individuals, primarily working in roles such as architecture, consulting, contracting, engineering, and technology within the sustainability industry; 22 percent of attendees have been in the industry 5-10 years, while 15 percent of attendees were brand-new to the industry. Speakers 150+. Verge: The Climate Tech Event.

Conference 52

Conference Sustainability 2013 Speakers 52

GEVME

JANUARY 27, 2020

Transportation . Transportation (to and from the venue for those staying in hotels). In such kinds of events, you must make sure to find out the speakers who can talk about those topics. . The idea is to make minimum use of transport and spend less resources on it. Transportation. Onsite setup. Communication.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Socio Events

MARCH 21, 2023

From designing event content to choosing the right speakers, B2B marketers have a lot of important decisions to make. The differences between B2B marketing and B2C marketing B2B event marketing concentrates on generating B2B sales and finalizing contracts, but it also includes fostering connections with fellow industry professionals.

B2B 52

B2B B2C Trade Shows 2023 52

Hubilo Blog

MARCH 15, 2018

Transport/Supplies/Accommodation Officers with the team members. ? Venue Expenses (rent, furnishings like chairs, tables and so on, tech part for the venue, license permissions, contracts, Badges and Ids for the staff). ? Event Tech expense i.e. event website and event application as per the requirement. ? Volunteers. ?

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

Stova

MARCH 16, 2023

Why Onsite Services Are a Big Deal Along with producing a more high-tech experience, onsite technology helps enhance meetings and events in several key ways. Self-service kiosks can be set up at local transportation hubs or hotel partners to help attendees get checked in before they even step foot into the event.

Event Technology 40

Event Technology Technology 2023 Events 40

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. You may want to start by explaining what the event is and when, the benefits of joining the event, and any special keynote speakers, performers, or event highlights.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. You may want to start by explaining what the event is and when, the benefits of joining the event, and any special keynote speakers, performers, or event highlights.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Planning Pod

AUGUST 12, 2019

As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered. Typically a BEO is created after the sales process and after the client has signed off on an event proposal and contract. Parking/Transportation. Vendor Information. Headcounts. Venue and Room Assignments.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Eventsforce

SEPTEMBER 3, 2019

What event-tech and AV will you need? This could be useful for a speakers’ briefing or a VIP event the night before your conference. It is a few minutes’ walk from Deansgate train station and has good transport links to Manchester Airport and Old Trafford. How fixed in stone is your conference date? Do you have alternatives?

Venues 45

Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

What event-tech and AV will you need? This could be useful for a speakers’ briefing or a VIP event the night before your conference. It is a few minutes’ walk from Deansgate train station and has good transport links to Manchester Airport and Old Trafford. How fixed in stone is your conference date? Do you have alternatives?

Venues 40

Venues Conference Hotels Sustainability 40

Event Industry News

JULY 16, 2019

On the East Stage itself, production teams and the turnaround of acts benefit from more storage space while a fairly sizeable change to the stage dock helps with the transport arrangements. Event Tech. Our biggest show here is seven or eight trucks on a headline act, which is big for a 40,000 cap show,” Greenway explains. Brand Events.

2019 66

2019 2006 Consulting 2018 66

Endless Events

NOVEMBER 7, 2018

Show caller, on the other hand, is usually a position that is put at the front of house, you know, the tech table at the front of the room. One quick concept that you need to understand is the difference between an engineer and a tech, or what we will have labeled in here as V1 versus V2 or A1 versus A2 or L1 versus L2.

Management 91

Management Wireless Tech Entertainment 91

Endless Events

NOVEMBER 7, 2018

Show caller, on the other hand, is usually a position that is put at the front of house, you know, the tech table at the front of the room. One quick concept that you need to understand is the difference between an engineer and a tech, or what we will have labeled in here as V1 versus V2 or A1 versus A2 or L1 versus L2.

Management 48

Management Wireless Tech Entertainment 48

SmartMeetings

JANUARY 18, 2017

Secret Service, Transportation Security Administration, Federal Bureau of Investigation and several other agencies. It’s not usually as simple as that, but innovative tech can certainly enhance events , boost attendee enjoyment and provide valuable analytical data. Create a transportation strategy. Embrace the latest technology.

Transportation 40

Transportation Travel Contracts Site Selections 40

SmartMeetings

JULY 4, 2020

Smart Meetings asked industry leaders from the front lines of hotels, event venues and creators, transportation, travel, networking, wellness and sustainability to share their commitments and challenges for keeping everyone safe and connected. Transportation. Robert Alexander, president and CEO, RMA Worldwide Chauffered Transportation.

Food and Beverage 117

Food and Beverage Hotels Travel Contracts 117