ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Transportation: Transportation can include anything from shuttles to parking. This will help you choose the theme, venue, content, and timing of the event. Do they need to take shuttles to reach their car or the venue?

Social Media 62

Social Media Transportation Speakers Negotiating 62

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Conferences that Work

FEBRUARY 28, 2022

Vaccine hesitancy, fueled by substantial misinformation on social media and some media channels, remains a significant barrier to taming the ravages of COVID-19. We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19.

Meetings 329

Meetings Airlines 2021 Travel 329

QC Event School

DECEMBER 1, 2022

Additionally, we plan to utilize social media platforms such as Instagram, Facebook, TikTok, and Twitter to reach our target market.” Step #11: Get on Social Media. By the same extension, social media is an invaluable tool for connecting with potential clients and getting your business out there.

Social Media 103

Social Media Advertising Contracts Consulting 103

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. Break down, prioritize, and allocate expenses into categories such as venue, catering, marketing, staffing, technology, permits, etc. Understand expenses. Set up a contingency fund.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Socio Events

NOVEMBER 9, 2022

Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Location: Scope out a potential location and start getting event venue estimates. The earlier you finalize the venue, the better.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event. Also, what is the end goal?

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Attendease

APRIL 3, 2019

We’re also going to skip mostly avoidable circumstances, such as choosing the wrong venue size or underselling your event (fix it with a better marketing plan ). To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations.

Speakers 285

Speakers Venues Events Social Media 285

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Transportation options (more on that later). Venue capacity and additional rooms.

Venues 64

Venues Transportation Hotels Event Planning 64

GEVME

JANUARY 27, 2020

Meeting Venue. Where so ever place the event is happening at, it is known as the meeting venue. Transportation . Enabling the staff and all the attendees to travel to the venue and back to the accommodation and vice versa by the means of shuttle bus services is quite an important point here. . . On site office addresses.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Social Tables

NOVEMBER 23, 2017

If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Most everyone is on social media, so meet them where they are.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Agree upon the KPIs to track the event’s performance, including customer footfall, social media mentions, number of sales, and more. In retail, you can plan teaser ads, social media campaigns, or influencer partnerships. Organize your efforts.

Event Planning 88

Event Planning Retail Social Media Speakers 88

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Social media, blogging, DMing industry influencers, and even a daring display in the center of your city.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventsforce

JUNE 12, 2019

We also look at some cool new event marketing tools from social media giants, Snapchat, Facebook and Instagram, and the launch of a new online portal that is a lot like a Craigslist for cancelled meetings and events. Eva the robot can move around a venue and locate guests using an advanced facial recognition system.

Tech 82

Tech Contracts Social Media Event Tech 82

QC Event School

DECEMBER 30, 2022

Venue selection. Our services include the following: Securing venue and catering services. Coordinating logistics and transportation. To make this event successful, we need to cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other associated expenses.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

The Castle Group

SEPTEMBER 26, 2023

Partner/vendor relationships – From event venues and caterers to photographers, tent companies, and city permit offices, the art of planning involves coordinating with many different vendors and industry contacts. and transportation options. A company should be upfront about the services they can perform and their pricing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

The Castle Group

JULY 26, 2023

Once you’ve finalized your accessibility statement, share it with your event planning team, vendors, and venue. Below is important information about the accessibility features and accommodations available at our event: Venue Accessibility (e.g. Ensure your venue is accessible and inclusive to all.

Events 52

Events Social Media Contracts Transportation 52

ePly

FEBRUARY 15, 2024

A2Z Events also includes floor plan management software for trade shows and conferences, revenue generation, online contracting and sponsorship membership, attendee engagement and matchmaking, badge printing and check-in management, attendance tracking, and an attendee mobile app.

Social Media 62

Social Media Speakers Events Management 62

Coterie Spark

OCTOBER 4, 2021

With that in mind, here are a few things to consider when planning your next conference: Government Mandates and Venue Requirements . Before you sign a contract with a venue, go over its health and safety rules closely and ask any questions. The packed-house photo opp is the holy grail of website and social media content.

Conference 52

Conference Transportation Government Social Media 52

SmartMeetings

AUGUST 8, 2019

Be clear about your goals to determine what destinations or venues will be the perfect fit and the right time of year—summer in the U.S. International contracts for vendors and venues could require different negotiation tactics than in the U.S. And social media sharing hasn’t helped either. Negotiate Carefully.

Meetings 85

Meetings Negotiating Travel Contracts 85

SmartMeetings

JULY 4, 2020

Operationally, your favorite venues may be much different as well. Smart Meetings asked industry leaders from the front lines of hotels, event venues and creators, transportation, travel, networking, wellness and sustainability to share their commitments and challenges for keeping everyone safe and connected. Transportation.

Food and Beverage 122

Food and Beverage Hotels Travel Contracts 122

Do Good Events

JULY 19, 2023

Some things will shift, but the bulk (catering, venue , vendors, etc.) Ask questions about the venue, parking, communications, food, etc. Finalize printed program Confirm transportation This can be buses, rideshare codes, or any VIP airport pick ups. should be ready.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

QC Event School

AUGUST 12, 2022

As you might expect, those who offer more comprehensive packages (including things like venue selection, vendor management, and day-of coordination) tend to charge higher rates than those who only offer partial planning or month-of coordination. Amass a Following on Social Media. catering, photography, transportation, etc.).

Social Media 97

Social Media 2022 Transportation Marketing 97

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. In today’s world, many event venues have shifted online.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

SevenEvents

JUNE 1, 2023

Check out their social media pages, website, and online reviews to see what previous clients have said about their services. SevenEvents also have dedicated account managers who will be your point of contact throughout the contracting and event process. Communication is key when working with an event management company.

Event Management 52

Event Management Management Social Media Event Planning 52

Boomset

JULY 29, 2018

Make sure that it does not coincide with a holiday or another large or similar event that could make transportation and lodging difficult. Make sure to organize any payment, transportation , and lodging ahead of time. Check what technology your chosen venue offers to make sure that it meets your needs.

Corporate Events 48

Corporate Events Transportation Wireless Speakers 48

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. Event planners also handle logistics like transportation and accommodations. You’ll learn about budgeting, venue selection, and logistics management. Event planners ensure that all the details of a particular event are taken care of.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

InitLive

MARCH 4, 2021

Examples of fixed costs are: Event Venue. Social event cost. Shuttle or transportation service. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events. Paid Staff.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Event Industry News

JUNE 8, 2018

Find an Appropriate Venue. And selecting the right venue is a big part of that. You should already have a pretty good idea of this but it’s important to create a profile of your event before settling on a venue. This will give you a better idea of the kind of venue you should be looking for and the facilites you’ll require.

Social Media 76

Social Media Venues Tech Contracts 76

InitLive

NOVEMBER 10, 2022

Examples of fixed costs are: Event Venue. Social event cost. Shuttle or transportation service. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events. Paid Staff.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

PCMA Convene

MARCH 6, 2019

Hotels were a recurring topic, as planners noted a decrease in the ability to negotiate contracts, along with pressures associated with lowered commissions and increased competition for space. Contracts and dealing with our volunteers. Escalating rates — hotel, food and beverage, transportation. Social media.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Create content around session highlights, attendee and speaker quotes, other event highlights, and share on social media. Choose the Best Event Location and Venue.

Event Management 52

Event Management Management Food and Beverage Event Apps 52