Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Event Industry News

JANUARY 5, 2022

Panels, speakers, showcase artists are being assembled to include discussions on artists, contracts, crowd control, insurance, accessibility, diversity, the ‘don’t do it’ list, festival support and lobbying, fund raising, British Sign Language and a key musician for the Colin Irwin interview.

Conference 119

Conference Insurance Contracts Speakers 119

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. Pay extra attention to indemnification and insurance policies. Like the venue, they must agree with your compliance protocols before you sign the contract.

2021 306

2021 Event Planning Insurance Transportation 306

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. 1: Code of conduct.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. The enemy of success is not failure, but comfort,” she said.

2023 105

2023 Negotiating Insurance Financial 105

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Event Leadership Institute

DECEMBER 3, 2020

For the past 31 years, KPMG has hosted its Annual Insurance Industry Conference in New York. Attendees rely on the KPMG-sponsored event for insights into issues affecting the insurance industry, regulation updates, market trends, and growth strategies. “We Speaker Prep. Conclusion.

Insurance 105

Insurance Speakers Contracts Conference 105

PCMA Convene

FEBRUARY 12, 2020

Schleyer also reached out to the association’s legal counsel, to review their contracts and insurance, and came away confident that they were covered in the event they canceled. Have cancellation insurance for events, including smaller events. The meeting was a success, measured by a variety of yardsticks. Create strong visuals.

Meetings 110

Meetings Insurance Speakers 2018 110

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Guidebook

MAY 16, 2023

This includes details most people never consider, such as recruiting speakers for the event and marketing the event. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner. You’ll be working with many people that are each have a part to play in executing a successful event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Event Leadership Institute

OCTOBER 29, 2020

And if so, what components should the contract include? What kinds of waivers or indemnification clauses should be in place – for attendees, speakers, suppliers, and contractors? What kinds of insurance may provide coverage for losses and claims related to Coronavirus? Should we have attendees sign a code of conduct/agreement?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Speaker No-Show. Unfortunately, that was not to be.

Meetings 116

Meetings Contracts Speakers Venues 116

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 72

Financial Insurance Meetings Food and Beverage 72

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meetings 94

Meetings Insurance Contracts Hotels 94

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said.

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. Performing Artistes act as consultants; we negotiate fees, issue contracts, and provide a full liaison between client and celebrity from initial enquiry to the final execution of the event. How do we work?

Negotiating 53

Negotiating Advertising Consulting Insurance 53

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff. Presenters and Speakers.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

StraussCA

JUNE 29, 2022

To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Contract with reliable, repu­table vendors who can meet your association’s needs.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Prepare for your speakers’ arrival. Guarantee technical support.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Event Leadership Institute

NOVEMBER 22, 2019

This looming economic threat is the impetus for a webinar I gave recently for FICP (Financial & Insurance Conference Planners) titled Recession-Proofing Your Job: Strategies for Improving Your Value. Are you viewed as a commodity or a business partner?

Contracts 80

Contracts 2009 Site Selections Insurance 80

Eventsforce

SEPTEMBER 23, 2020

We spoke to the experts at Event Insurance Services to understand more about the top insurance concerns around virtual events and what key areas organisers should think about before taking their next event online. Events have always required comprehensive insurance policies. But the core insurance policies required are.

Insurance 117

Insurance Speakers Financial Events 117

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We We can expect major revisions to all travel contracts after COVID-19,” he says. How can we overcome fear of social contact?

Travel 115

Travel Contracts Hotels Transportation 115

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

PCMA Convene

APRIL 28, 2020

You are seeing the focus on virtual, and also seeing meeting planners having to create an “insurance policy” for their associations by potentially producing digital and live meetings simultaneously. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

MeetingsNet

NOVEMBER 18, 2022

This new dynamic was the topic of a standing-room-only session at the Financial and Insurance Conference Planners conference, held at the Omni Boston Hotel at the Seaport November 13-16. For example, why do contracts that they used to have two or three months to consider now need to be signed within weeks? The New Environment.

Management 59

Management Meetings Financial Hotels 59

The MICE

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? Another factor is the insurance needs. Some countries request some insurance, with policies that allow for COVID coverage, and then we especially include the group restrictions.

Travel 65

Travel Negotiating Sustainability Airlines 65

Event Industry News

OCTOBER 19, 2018

Speakers from a number of environmental organisations will discuss solutions on how we can help conserve the world’s natural resources and adopt renewable energy resources into our events. The AFO continues to play a pivotal role in raising awareness of the socio-economic impact of the festival and events industry.

Conference 67

Conference Insurance Contracts Entertainment 67

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. PARTICIPATE LIVE OR AT YOUR OWN PACE.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Event Leadership Institute

FEBRUARY 11, 2021

They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events. With demand for in-person event venues and vendors at historically low levels, expect supply to contract.

2021 111

2021 Site Selections Contracts Venues 111

Eventsforce

MARCH 11, 2020

Within the term audience, think not only of delegates, but also of VIPs, speakers, exhibitors, sponsors, contractors and other stakeholders that come into contact at the event. Senior leadership members or keynote speakers may be reluctant or unable to come. Meetingsnet: Keeping up with COVID-19.

Insurance 126

Insurance Hotels Events Travel 126