Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

Smart Meetings

NOVEMBER 15, 2022

After two years of not meeting, companies and audiences may have different goals and expectations so conferences that were previously produced as simple iterations on the previous years’ event must now be reinvented whole cloth. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus. Tell a Story.

Financial 98

Financial Insurance Contracts Medical Meetings 98

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. FICP 2024 Annual Conference will be Nov. How fun is that?

2023 105

2023 Negotiating Insurance Financial 105

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Event Leadership Institute

DECEMBER 3, 2020

For the past 31 years, KPMG has hosted its Annual Insurance Industry Conference in New York. Attendees rely on the KPMG-sponsored event for insights into issues affecting the insurance industry, regulation updates, market trends, and growth strategies. Speaker Prep. Developing the Event Plan. “As

Insurance 105

Insurance Speakers Contracts Conference 105

Socio Events

NOVEMBER 9, 2022

Is it a one-day conference, or a multi-day convention? Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Finalize vendor contracts. Plan speakers, panelists, and entertainment. Will you offer early-bird pricing?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Bizzabo

APRIL 19, 2019

Discover blockchain events and conferences happening throughout the world in 2019 and beyond. Today there are a plethora of blockchain conferences, blockchain networking events and more happening around the world. 2019 Blockchain Conferences. February 2019 Conferences. Your go-to conference for all things blockchain.

2019 81

2019 Conference Financial 2020 81

PCMA Convene

FEBRUARY 12, 2020

In September 2018, the news that South Carolina was in the path of a potentially catastrophic hurricane came on a Friday, less than a week before the Water Quality Association’s (WQA) Mid-Year Leadership Conference (MYLC) was scheduled to begin on Hilton Head Island, South Carolina. They can be tested on one or two sessions to begin with.

Meetings 110

Meetings Insurance Speakers 2018 110

Event Industry News

OCTOBER 19, 2018

The Association of Festival Organisers (AFO) has announced further details of the agenda for this year’s conference on 9, 10 and 11 November. Speakers from a number of environmental organisations will discuss solutions on how we can help conserve the world’s natural resources and adopt renewable energy resources into our events.

Conference 65

Conference Insurance Contracts Entertainment 65

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. At that point, IASA canceled the in-person conference. In the Eye of the Storm.

Meetings 94

Meetings Insurance Contracts Hotels 94

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. Thornsberry was producing a conference for Canadian Association of Tour Operators at historic Fairmont Banff Springs in Alberta. The property gave away the suites that were contracted.

Meetings 131

Meetings Contracts Speakers Venues 131

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 94

Financial Insurance Meetings Food and Beverage 94

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Social Tables

APRIL 20, 2023

Are there other events, conferences, or retreats taking place? Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Event insurance can help protect event planners from vendor-related liability and expenses.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. Many of the people we supply are celebrities, but not always – particularly for conferences – when clients don’t necessarily need a well known name, just a solid professional. How do we work?

Negotiating 51

Negotiating Advertising Consulting Insurance 51

StraussCA

JUNE 29, 2022

Avoid conflicts with other conferences in your target industry, school breaks, public and religious holidays. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Contract with reliable, repu­table vendors who can meet your association’s needs.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Event Leadership Institute

NOVEMBER 22, 2019

This looming economic threat is the impetus for a webinar I gave recently for FICP (Financial & Insurance Conference Planners) titled Recession-Proofing Your Job: Strategies for Improving Your Value. Are you viewed as a commodity or a business partner?

Contracts 80

Contracts 2009 Site Selections Insurance 80

PCMA Convene

APRIL 28, 2020

You are seeing the focus on virtual, and also seeing meeting planners having to create an “insurance policy” for their associations by potentially producing digital and live meetings simultaneously. Meeting planners are under a lot of stress because right now it’s not about getting one thing — the in-person conference — right.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

MeetingsNet

NOVEMBER 18, 2022

In retrospect, planning was relatively smooth before the pandemic, says Koleen Roach, director, meetings & conference management at Securian Financial Group. For example, why do contracts that they used to have two or three months to consider now need to be signed within weeks? The New Environment.

Management 59

Management Meetings Financial Hotels 59

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

2019 91

2019 Contracts Sustainability Technology 91

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. Online event registration for large conferences and trade shows can get tricky. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Ensure adequate insurance.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We We can expect major revisions to all travel contracts after COVID-19,” he says. How can we overcome fear of social contact?

Travel 119

Travel Contracts Hotels Transportation 119

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. Online event registration for large conferences and trade shows can get tricky. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? Another factor is the insurance needs. You always need a backup.

Travel 65

Travel Negotiating Sustainability Airlines 65

Eventsforce

MARCH 11, 2020

Within the term audience, think not only of delegates, but also of VIPs, speakers, exhibitors, sponsors, contractors and other stakeholders that come into contact at the event. Senior leadership members or keynote speakers may be reluctant or unable to come. All that they need is an internet web link to the conference (event).

Insurance 126

Insurance Hotels Events Travel 126

Event Leadership Institute

FEBRUARY 11, 2021

Flying to present to a client in their office doesn’t mean someone is willing to mingle with hundreds of people at a conference or reception. With demand for in-person event venues and vendors at historically low levels, expect supply to contract. Mask Wearing. Industry Consolidation. Venues will close. Escrow Battles.

2021 111

2021 Site Selections Contracts Venues 111

PCMA Convene

MARCH 21, 2018

A bigger conference. Helping clients to have really excellent programming for annual conferences — speakers and topics that help to increase registration and to gain greater participation from current members as well as to attract new members. Increase conference attendance. To be more productive. Easier tech solutions.

Sponsorships 32

Sponsorships Insurance Contracts 2019 32

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Consider it your event planning insurance for one of your most scarce resources: time. Confirm speakers and gather biographies.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Building out your processes and internal operations ahead of time is critical to generating revenue as you prepare to open your new venue.

Venues 148

Venues Food and Beverage Social Media Marketing 148

PCMA Convene

JULY 31, 2017

Nominated by Alison Milgram, CMP, DES, Senior Events Manager, PCMA, which held PCMA Education Conference 2017 at the New York Marriott Marquis — “It was a little after 10:30 p.m.on Conference Services Manager, Westin Cleveland Downtown. Conference & Touring. Eddie Cook. approached to introduce himself. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Event Guru

MAY 5, 2023

A brief overview of the event planning industry The event planning industry is a booming sector that encompasses organizing, coordinating, and executing various types of events such as conferences, weddings, seminars, social gatherings, and more.

Sports 40

Sports Fashion Entertainment Education 40

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. Vicky’s team creates standard company contract clauses that auto-populate on every RFP. Additional insurance and benefits must be considered as well.

2023 40

2023 Food and Beverage Social Media Negotiating 40