SmartMeetings

FEBRUARY 3, 2020

Chilling tales from the front and how meeting profs saved the day. Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. Gold Medal Reflexes.

Meetings 116

Meetings Contracts Speakers Venues 116

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Indemnification is another name for insurance requirement. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

MeetingsNet

SEPTEMBER 10, 2021

After powerful Hurricane Ida swept through New Orleans on August 29, several meeting groups had decisions to make—and quickly—about whether to proceed with their events in the city in the days and weeks that followed. Cancellation, switching locations, and a 36-hour pivot to virtual were among the actions taken by various event hosts.

Meetings 94

Meetings Insurance Contracts Hotels 94

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 72

Financial Insurance Meetings Food and Beverage 72

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. The enemy of success is not failure, but comfort,” she said.

2023 105

2023 Negotiating Insurance Financial 105

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. Pay extra attention to indemnification and insurance policies. Like the venue, they must agree with your compliance protocols before you sign the contract.

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

NOVEMBER 18, 2022

Even for planners at the top of their game, the current meeting climate has created new levels of stress—the result of severe hotel booking compression, high turnover in supplier staff, and short meeting lead times. Post pandemic, a lot of faces have changed; a lot of meetings have changed. We have new internal stakeholders.

Management 59

Management Meetings Financial Hotels 59

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. 1: Code of conduct. 14: Queuing tool.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

SmartMeetings

MAY 4, 2020

Attendee and employee comfort with risk will vary widely, as will the regulations for meetings in every destination and the sanitation protocols in each venue. Participants discussed options for meeting agendas that will help ensure fewer people gather in the same place at the same time. Reworking Agendas. Groups within Groups.

Meetings 88

Meetings Food and Beverage Insurance Financial 88

Event Leadership Institute

DECEMBER 3, 2020

For the past 31 years, KPMG has hosted its Annual Insurance Industry Conference in New York. Attendees rely on the KPMG-sponsored event for insights into issues affecting the insurance industry, regulation updates, market trends, and growth strategies. Speaker Prep. Developing the Event Plan. “As Conclusion.

Insurance 105

Insurance Speakers Contracts Conference 105

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Planning an event is difficult. Can you imagine the headache?

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Event Leadership Institute

OCTOBER 29, 2020

Read on for 33 questions to evaluate when planning for the return of in-person events, curated from planners who recently completed our Pandemic Meeting & Event Design certificate course. What is the event need/goal, and must the outcomes be achieved by meeting in-person? And if so, what components should the contract include?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Social Tables

APRIL 20, 2023

She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.” While planners want to meet the wishes of their clients, it is important not to book dates blindly.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Quickmobile

FEBRUARY 14, 2018

On cruise ships, you don’t have it unless you remembered to pack it for the meeting. Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Here one has to learn to tread firmly yet tactfully. Sea Sickness.

Conference 154

Conference Venues Speakers Travel 154

SmartMeetings

NOVEMBER 20, 2019

You’ll want to be sure meeting your goal is best served by a live event before you decide to put one on. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? How do you find a great speaker?

Social Media 52

Social Media Sponsorships Speakers Contracts 52

StraussCA

JUNE 29, 2022

To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Prepare a list of questions to ask vendors you meet. Ask for feedback through evaluation surveys.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

PCMA Convene

APRIL 28, 2020

Standups — or short meetings — can be a great tool for teams who are having to shift skills in order to meet the needs of digital event planning. If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Endless Events

JANUARY 23, 2020

This one really perked my interest” The next one is “Scrambling to Save a Meeting”, she continues. “And the next one is “From Sandwiches to Centerpieces: Sustainable Meetings Are Catching On” The ninth one is, “What’s in Your Wallet? And I actually just enjoy that it’s just a list.

2019 91

2019 Contracts Sustainability Technology 91

Bizzabo

JUNE 4, 2021

Walls or panels that are used to divide a large meeting room into smaller rooms. A clause in the contract that details the penalties should a cancellation occur and depending on which party is the canceller. Certificate of Insurance. A clause in venue or service contracts that limits liability for all parties. Comp Rooms.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Event Leadership Institute

NOVEMBER 22, 2019

This looming economic threat is the impetus for a webinar I gave recently for FICP (Financial & Insurance Conference Planners) titled Recession-Proofing Your Job: Strategies for Improving Your Value. Are you viewed as a commodity or a business partner? Follow the money. Can you calculate, or at least discuss, the relative R.O.I.

Contracts 80

Contracts 2009 Site Selections Insurance 80

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home.

Travel 115

Travel Contracts Hotels Transportation 115

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Prepare for your speakers’ arrival. Guarantee technical support.

Event Planning 88

Event Planning Retail Social Media Speakers 88

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. Also, we need to check which COVID-19 vaccination has been approved by each destination and meets their entry requirements and how they have to travel with a stopover. Another factor is the insurance needs.

Travel 65

Travel Negotiating Sustainability Airlines 65

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

Event Leadership Institute

FEBRUARY 11, 2021

They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events. With demand for in-person event venues and vendors at historically low levels, expect supply to contract.

2021 111

2021 Site Selections Contracts Venues 111

Eventsforce

MARCH 11, 2020

Within the term audience, think not only of delegates, but also of VIPs, speakers, exhibitors, sponsors, contractors and other stakeholders that come into contact at the event. Senior leadership members or keynote speakers may be reluctant or unable to come. MPI: Corona virus resources for meeting professionals.

Insurance 126

Insurance Hotels Events Travel 126

Event Industry News

OCTOBER 19, 2018

Speakers from a number of environmental organisations will discuss solutions on how we can help conserve the world’s natural resources and adopt renewable energy resources into our events. The AFO continues to play a pivotal role in raising awareness of the socio-economic impact of the festival and events industry.

Conference 67

Conference Insurance Contracts Entertainment 67

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Endless Events

SEPTEMBER 12, 2018

Don’t just have multiple meeting rooms set up if they aren’t really needed. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Anything after the contract is begging.”. Negotiate payment terms.

Negotiating 81

Negotiating Contracts Wireless Events 81

PCMA Convene

MARCH 21, 2018

Each year, along with the numbers we collect for the annual Meetings Market Survey , we ask respondents open-ended questions, including this one: What’s on your wish list? . Easier-to-place meetings. Finding ways to pay for all I want to incorporate into our meetings. Here are some of your answers: . A bigger budget.

Sponsorships 32

Sponsorships Insurance Contracts 2019 32

Socio Events

AUGUST 4, 2021

Once you map out the higher-priced budget line items, dig down into the less expensive components such as speakers, marketing, and team salaries. Below are some event marketing tactics: Create a tentative event agenda (even if you haven’t secured speakers) to generate some buzz around the types of topics and content the event will offer.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Stova

MARCH 17, 2023

Introduction Every year, executives are tasked with reimagining the machine in a way that meets the aspirations of the CEO, and the constraints of the CFO. Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel.

2023 40

2023 Food and Beverage Social Media Negotiating 40