SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 90

Contracts Hotels Negotiating Airlines 90

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. 17 common event planning mistakes and how to fix them 1. They could also receive a ticket or risk ruining strong relationships with other venues. Will your event interfere with a parade route?

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Prestige Events Magazine

SEPTEMBER 25, 2023

Bursting with experienced event industry leaders, the event’s ninth outing will feature dedicated roundtable and workshop sessions on Protect Duty, safeguarding, flexible working practices, festival operations, and a panel session delivered in partnership with GL events UK on how to value engineer your event.

Speakers 59

Speakers Negotiating Contracts Entertainment 59

QC Event School

DECEMBER 30, 2022

In this blog post, we will break down how to write an event proposal from start to finish. Venue selection. How to Write a Great Event Plan (by True Film Production). Before you even begin writing your proposal, it’s important to understand the basics of how to write a successful event proposal. Staffing needs.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Coterie Spark

AUGUST 19, 2022

Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. If you MUST sign early to lock in their best rates, clarify if there are any penalties for amending the contract — you might sell more or fewer tickets than expected.

Conference 98

Conference Sponsorships Contracts Meeting Planning 98

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

Venues 78

Venues Conference Food and Beverage Automotive 78

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

Event Planning 133

Event Planning Government Event Management 2014 133

Planning Pod

JULY 7, 2020

This year has been extremely difficult for any industry, but the looming pandemic and ongoing social distancing continues to be particularly challenging for the event management industry and the event venues whose business is all about getting people together. and are still booking up venue spaces for late 2020 and beyond.

2020 109

2020 Venues Management Contracts 109

Event Farm

FEBRUARY 23, 2022

Still, planning a live event these days requires quite a bit of planning that wasn’t necessarily a part of your pre-COVID event checklist—and a higher level of awareness by those who aim to keep their attendees, speakers, vendors and staff safe. Select your Safe Space (Location and Venue). Lock down Your Contracts.

2022 246

2022 Contracts Venues Events 246

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Attendease

FEBRUARY 20, 2024

Here’s how to get internal buy-in. Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Pssst, event marketing software can help with this.)

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

DECEMBER 27, 2022

If you don’t know how to plan a high school reunion, don’t worry. We show you how to break humongous tasks into bite-sized, manageable pieces as we explain how to plan a high school reunion from start to finish. How to plan a high school reunion your classmates will want to attend. How much should tickets cost?

Food and Beverage 78

Food and Beverage Entertainment Social Media Venues 78

Smart Meetings

DECEMBER 15, 2023

The Roots of Gravitas Founder & CEO of clothing company Gravitas and author of the acclaimed book with the same name, Lisa Sun is a speaker and entrepreneur with a message for women on how to define what “gravitas” means to them and how to harness it for their own personal and professional benefit.

2023 99

2023 Financial Contracts Education 99

SmartMeetings

FEBRUARY 12, 2024

He gives three examples and how he managed variables. High-tech Approach to Old-world Venue Conflict: Imagine a beautiful old building with vaulted ceilings gilded molding, polished hardwood floors and gleaming chandeliers in the heart of Washington, D.C. Read More : Hey, Busy Meeting Planner, You Feeling Stressed? Stress is stress.

2024 97

2024 Contracts Events Tech 97

SmartMeetings

MAY 7, 2020

How fluent are you in the language of audiovisual? It can be daunting for a host of reasons: the equipment, esoteric terminology, cost, lack of how-to knowledge. Now, you don’t have to learn how to do this stuff. What are hidden costs planners should be aware of when negotiating audiovisual contracts?

Negotiating 82

Negotiating Speakers Tech Meetings 82

Event Planning BluePrint

OCTOBER 5, 2016

Learning how to plan an event requires multitasking skills and (often) quick thinking. Before you jump ahead and pick an event venue, it’s important to take time to create a plan so you know how to plan an event properly. How To Plan An Event. Review event venue choices. Don’t forget to check statutory holidays!

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. With the right tool, you can keep track of every detail—from the event venue and catering plans to the audiovisual equipment.

Event Management 78

Event Management Management Social Media Marketing 78

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. View the session recording Finding an event location.

2021 306

2021 Event Planning Insurance Transportation 306

Endless Events

APRIL 12, 2019

Watch our free webinar How To Avoid An Event AV Disaster. #15. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. How to Turn a Profit with the New Hybrid.

Speakers 248

Speakers 2021 Sponsorships Events 248

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? How can you manage costs when attendance might be uncertain? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

Negotiating 104

Negotiating Contracts Hotels Consulting 104

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. What day your bottled water delivery will arrive and how much time they’ll need to unload. They’re events that can’t be moved.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Attendease

APRIL 3, 2019

How you respond to issues that arise influences how successful your event will be. To help you be as prepared as possible, we’ve rounded up seven possible issues you’re likely to face - as well as how to respond to limit their potential or lessen their impact. You’ve signed on a high-profile keynote speaker.

Speakers 285

Speakers Venues Events Social Media 285

Eventtia

OCTOBER 10, 2023

When choosing your online registration system, ensure it provides the following capabilities: Pre-Event Notifications: Timely reminders about the event, agenda, keynote speakers, or any important information can be automatically sent out to registered attendees.

Negotiating 118

Negotiating Retail Financial Management 118

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

Contracts 52

Contracts Hotels Wireless Negotiating 52

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. No matter how much you plan, disaster still finds a way,” Cohee says. Unfortunately, that was not to be.

Meetings 118

Meetings Contracts Speakers Venues 118

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Venue capacity and additional rooms. Distance from airports.

Venues 64

Venues Transportation Hotels Event Planning 64

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to problem-solve. Know how to negotiate. How much money do you have to work with? Step 3: Choose a date and venue. What Does a Corporate Event Planner Do? Be creative.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Eventsforce

NOVEMBER 16, 2021

Should you be contracting specialists? They will be familiar with what works for virtual attendees and how to maximise the in-person experience. This also applies to sending any ‘green screen’ set up for speakers. The post How to Build the Right Team for a Hybrid Event appeared first on Eventsforce. Let’s take a look.

Social Media 97

Social Media Sponsorships Tech Events 97

SmartMeetings

JANUARY 10, 2020

It’s a universal event challenge: how do you ensure a strong, stable internet feed at a conference without breaking the budget? Whether it involves a speaker presentation or attendees who need to check back in with work and answer all those sli.do Still worried the venue won’t have the coverage you need where you need it?

Social Media 55

Social Media Speakers Contracts Consulting 55

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. Think creatively about how to do this.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Event Leadership Institute

SEPTEMBER 10, 2020

Get a thorough understanding of how events work, why people and companies host events, how the industry is configured, and how to strategically plan and coordinate a typical event from A to Z. Instructor: Brandt Krueger, technical producer and speaker. Instructor: Brandt Krueger, technical producer and speaker.

Meetings 52

Meetings Food and Beverage Consulting Education 52

Smart Meetings

FEBRUARY 8, 2024

They learn how to become better planners and how they can become better partners with Marriott.” Trade Show at Meet with Momentum The panel discussed at length how to curate experiences that are not cookie-cutter—it gives planners a reason to stay on property and is an opportunity to involve the local community. And prioritize.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. Tech changes quickly, and speakers may not need as much as you think. Make sure you understand the AV contract. if the venue allows it, suggests Cole. Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122