SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 95

Contracts Negotiating Food and Beverage 2023 95

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

Event Farm

OCTOBER 25, 2021

The biggest change in registration is the type of information you provide attendees so they know what to expect. #1: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. This information helps them to decide whether to attend. #3: Registration Touchpoints.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Planning Pod

OCTOBER 2, 2023

So, how can you turn your passion for food into a thriving business? What type of food do you feel the most passionate about? Obtain permits and licenses: Catering businesses require a food service license, which may involve local health department inspections. What’s your favorite dish to cook?

2024 88

2024 Food and Beverage Contracts Management 88

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Are alcoholic beverages included?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

GEVME

NOVEMBER 7, 2018

Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. Separate sales of food and beverages are recommended, especially at large events.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. From here we follow the directional information to our socially distanced seating, meeting and eating spaces.

2021 397

2021 Food and Beverage Travel Sustainability 397

Planning Pod

JUNE 10, 2022

We compiled this information from resources available on the Internet and we encourage you to check out the websites of these solutions for additional, up-to-date details. Food-&-Beverage + Menu Management. Note: This list is not intended to be a complete list of all catering software solutions. Top Features.

Food and Beverage 78

Food and Beverage 2022 Contracts Hotels 78

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. With built-in food service available , guests never have to worry about their food getting cold as it travels from the kitchen to the event.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

MeetingsNet

MARCH 10, 2022

We now proactively look at service-related clauses to include in our contracts. She says that planners simply have to drill down more during the contracting process. Ask about staffing in each area and then include service clauses in the contract. But now we have to make sure the amenities we need are available.”. Grimes, Esq.,

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. said that “it is incumbent on us to keep planners informed of all the changes we’ve made to our sales organizations” since last March.

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

GEVME

NOVEMBER 7, 2018

Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. Separate sales of food and beverages are recommended, especially at large events.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

StraussCA

JUNE 29, 2022

Food and Beverage Selections. Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Contract with reliable, repu­table vendors who can meet your association’s needs. Food and Beverage Selections . A TRIED and TRUE RECIPE for PLANNING SUCCESSFUL ASSOCIATION EVENTS.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? First and foremost, food and beverage are some of the most memorable aspects of any event. Furthermore, your negotiation skills can be used to leverage relationships and contracts.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Master the Event

DECEMBER 12, 2023

So even if your next meeting isn’t a large one, consider going on the CVB’s website as there will be a lot of complimentary planning information to help you. So it’s very important in the planning stages that each and every small item is addressed. Look for Substance in a Conference Planning Guide. Or at the very least their members.

Conference Planning 40

Conference Planning Conference Food and Beverage Contracts 40

TicketBud

DECEMBER 13, 2023

Gather information on the event’s requirements to estimate expenses accurately. For example, if a preferred vendor comes in at a higher cost but is available for multiple events throughout the year, the organizer may negotiate bulk pricing or long-term contract for a lower rate. These aspects influence every budgetary decision.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Stova

MARCH 17, 2023

Virtual reality, eRFP, online reviews - the amount of information available to make the best possible venue decision is unprecedented. Likewise, venues that offer food and beverage, AV, and production as part of the events package will often agree on discounts on total event spend, taking all elements into account.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Convention and Visitors Bureaus are a great resource for gathering information about a destination.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. From here we follow the directional information to our socially distanced seating, meeting and eating spaces.

2021 195

2021 Food and Beverage Travel Sustainability 195

Planning Pod

NOVEMBER 19, 2020

The many disconnected, stand-alone applications, tools and manual processes created “process gaps” for Hidden Barn, where information could easily get lost, buried or simply not updated properly … ultimately leading to lost leads, forgotten details and eventually unhappy brides and grooms.

Venues 148

Venues Management Contracts Food and Beverage 148

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. or call +44 (0)20 7659 4430 for more information. contact potential vendors and suppliers for quotes and estimates.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

QC Event School

DECEMBER 30, 2022

A well-written proposal should include all necessary information about the event, such as: Budgeting. This includes: Header with contact information. Furthermore, you should also make sure to include a signature line at the bottom, along with your printed name and contact information. Step 1: Gather the Necessary Information.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Event Leadership Institute

OCTOBER 29, 2020

But keep in mind this list is just a starting point as information is changing daily, if not hourly. What are the go-to sources of reliable information and guidelines to use when making plans and decisions around in-person events. And if so, what components should the contract include?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event. Her solution? “We

Food and Beverage 111

Food and Beverage Contracts Hotels Meetings 111

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Alternative plans covered in the contract also need to include the possibility that a group may outgrow a venue if social-distancing guidelines make the space unworkable.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

SmartMeetings

AUGUST 26, 2020

The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? It’s a new world, and contracts and programs won’t look the same.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Endless Events

DECEMBER 15, 2022

My dad got me a job washing dishes there, and I eventually started working in food prep. I talked to Mike Roman once a week and just absorbed so much information from him.”. Like her co-hosts Arianna and Nick, Deanna got her start in food and beverage. “My Come 1993, and I was getting into web design.

Food and Beverage 71

Food and Beverage 2005 Hospitality 2002 71

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. that day—so she’ll be forced to fight for an RFP about which she has very little information—but which could be very important to her goal, which is 20 percent higher than the previous year.

Hotels 108

Hotels Food and Beverage Negotiating 2006 108

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Use food as entertainment. Click To Tweet. Keeping Catering Costs Down.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Endless Events

MAY 18, 2021

Shortly after that, we started focusing on meetings and events because our customers told us they needed this information. “We took all of our customer’s input and created this program to provide our customers with confidence that they could come back to safe and socially responsible events with flexible contract terms. .

Food and Beverage 79

Food and Beverage 2020 Events Hotels 79

Eventtia

JUNE 2, 2023

Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. For virtual events, you can skip this.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Social Tables

JULY 13, 2023

Depending on the venue’s size and available services, their party packages may include food, drink, guest entertainment, or reserved or exclusive access to portions of the property. Ask for an example contract for review ahead of signing. Do you have clubs available for guests who don’t have their own?

Food and Beverage 78

Food and Beverage Entertainment Venues Sports 78

PCMA Convene

APRIL 2, 2018

“You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. That led him to establish enterprise accounts and relationships in the form of signed contracts. What we did was radically improve upon existing workloads with end-to-end products.” Bizly has a wrapper.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

The Castle Group

MARCH 2, 2021

In-person events will have food and beverage requirements and meeting room layouts, while virtual events will have platform specifications and production requirements to coordinate, to name just a few. Create a cohesive theme. A clear, transparent, and effective communications plan is critical to the success of your hybrid meeting.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Smart Meetings

OCTOBER 5, 2022

Experience with virtual programming even informed improved time-of-day network scheduling best practices. She suggests not signing long-term contracts “because you don’t know what is going to happen.”. Decreased costs associated with venues, food, beverages and accommodations can help expand distribution.

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

SmartMeetings

SEPTEMBER 28, 2018

After contracting with a hotel, planners can help the property prepare its service experience for the group by passing along as much information as possible, as soon as possible. “This way, you hear about the overall experience and any service challenges that might come up when a property is quite busy,” he says.

Meetings 65

Meetings Food and Beverage Hotels Site Selections 65