Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Following the debate, the mia promised to create a set of recommendations to help steer considerations and decisions for venues across the UK.

Contracts 91

Contracts Negotiating Venues Management 91

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

Contracts 70

Contracts Events Venues Banking 70

Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

Contracts 117

Contracts Insurance Negotiating Events 117

Velvet Chainsaw

FEBRUARY 25, 2021

Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. What contract concerns are you running up against? Member Considerations and Communications.

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Contracts Financial Negotiating 2021 438

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

MeetingsNet

AUGUST 19, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Meeting planners connect keynote speakers with clients and negotiate the deals and contracts, relieving a ton of administrative burdens off both parties, but as a result, oftentimes have access to sensitive information.

Banking 105

Banking Contracts Financial Speakers 105

Event Industry News

OCTOBER 12, 2021

Alliance Nationwide Exposition , The Hotel Show Pros, offers the “Risk Free Contract,” accommodating event cancellations at any time, free of fees. economy, so the Risk Free Contract is a solution we can all get behind.”. The “Risk Free Contract” will be available to all future events without exception.

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Contracts Hotels Financial Event Planning 67

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

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Contracts 2024 Conference Venues 222

SmartMeetings

MAY 9, 2019

Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. Following are her tips for mastering contracts. Otherwise there is no legally binding commitment and the contract may not be enforceable.

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Negotiating Contracts Hotels Hospitality 53

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Require the venue to warrant that it won’t use any of your group’s personal information for any reason other than what is specifically authorized by the individual or the group. “A

Contracts 69

Contracts Hotels Financial Tech 69

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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Contracts Events Event Planning Insurance 90

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. In addition, the generation that I was teaching at the time tended to trust any paperwork that was put in front of them, blindly signing and disclosing all information asked without question. Cell phone contracts. Cell phone contracts.

Contracts 74

Contracts Risk Management Education Retail 74

Attendease

MAY 31, 2023

Asking specific questions in LinkedIn and Facebook groups, looking at Quora for company insights, and reviewing the company’s Glassdoor reviews can all provide valuable information. This contract should contain a clear list of services being provided. Contracts can be difficult to navigate, so don’t forget to read the fine print!

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Velvet Chainsaw

MARCH 12, 2020

As indicated in a recent PCMA Convene article , Bill Reed, chief event strategy officer at the American Society of Hematology, encouraged event organizers to step up to the table, take command of the facts and help make the most informed and timely decisions for their individual organizations. Be transparent and empathetic.

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Government Social Media Contracts Travel 447

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 72

Negotiating Contracts Hotels 2024 72

Velvet Chainsaw

APRIL 4, 2023

Some associations and meeting organizers are reevaluating their site-selection requirements for future meetings as well as how to mitigate fall-out from members as they move forward with meetings at destinations previously contracted. The Center for Reproductive Rights offers a U.S. map by state that one can filter by abortion laws.

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Site Selections Contracts Conference Meetings 195

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Can you count on the ship you book being the ship you get?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Negotiating Hotels Travel 98

Event Industry News

SEPTEMBER 2, 2021

Bray Leino Events has been awarded the Event Management Services contract for the UK Pavilion at Expo 2020 Dubai, now set to take place in October 2021. It is a wholly realistic experience, combining both 3D 360º views of all the key areas with interactive hotspots where visitors can explore specific zones and access relevant information.

Contracts 52

Contracts 2020 Sustainability 2021 52

Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Plus, personally identifiable information is covered by civil liability laws and guest expectations.

Meetings 98

Meetings Negotiating Contracts Hotels 98

Event Farm

FEBRUARY 23, 2022

The goal of the guide is to provide information to event planners on how to hold a safe and effective event in the times of the COVID-19 pandemic and beyond. Lock down Your Contracts. Fortunately, much of this can be mitigated by a locked-tight contract that spells out the liability for you and your vendors, in case something happens.

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2022 Contracts Venues Events 246

Event Industry News

JUNE 8, 2021

For more information on the event: [link]. The event, attended by approximately 1500 delegates, will feature multi-level platform registration, with multiple streams and live subtitles captured by our stenographer team. weareshowcase.com. SPONSORED CONTENT.

Government 57

Government Contracts Conference Venues 57

The Planner's Lounge

SEPTEMBER 16, 2021

Contracts, invoices, bookkeeping, and even your calendar are right at your fingertips. Booking coordination — Create and send quotes, contracts, and invoices. You can also automate time-consuming tasks you have like gathering information via questionnaires or reminding clients to pay their final invoice. Easy peasy!

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Contracts Financial Consulting Management 111

Planning Pod

JANUARY 17, 2023

This high level of customization makes it easy for you to keep your informative BEOs short, sweet, and scannable. Planning Pod’s BEO layouts can include any important details already stored within an event, like: Basic info like event name, event venue/location, start time and end time, associated vendor information and headcounts.

Food and Beverage 135

Food and Beverage Contracts Venues Management 135

Prestige Events Magazine

FEBRUARY 12, 2024

Contracted positions exceeded expectations, reflecting growth over previous years and outperforming set budgets. Outlook for 2024 Looking ahead Richard Smith is optimistic about the future, “The company has already secured substantial contracts for 2024, positioning itself for continued success in the coming year.

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2024 2023 Contracts Financial 52

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 72

Contracts Negotiating Food and Beverage 2023 72

MeetingsNet

MARCH 18, 2024

This mobile-friendly system means attendees only need to enter their information once on in the registration site; after that, it flows through to the housing system. For organizers, the integration delivers information on room pick-up to their Bizzabo dashboard, eliminating the need to jump between systems.

Management 52

Management 2011 Contracts 2023 52

Velvet Chainsaw

APRIL 12, 2022

In the B2C marketplace, performance-based contracts and deals are on the increase, meaning planning and data play an increasingly important role in influencer marketing in 2022. At the least, these metrics can better inform you as to who to invite next year to participate in your conference’s social media influencer campaign.

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B2C Social Media B2B Advertising 370

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

2024 105

2024 Meetings Hotels Contracts 105

MeetingsNet

DECEMBER 16, 2022

If the way you handle attendees’ information doesn’t meet the EU’s GDPR standards, it may not meet some U.S. Looking ahead, she said, there’s a clear trend toward protecting personal information in the U.S., Notice: Tell attendees how their information will be used and shared. state’s standards being enacted in 2023. Blood said.

2023 144

2023 2018 Contracts Global Events 144

GatherHere

AUGUST 31, 2018

Gather’s contract template keeps you organized while providing all the event, guest, and venue details you and your customer need. Event staff information. Our contract template helps your private events program run smoothly while saving time, impressing clients, and keeping important event info all in one place. Guest count.

Contracts 20

Contracts Venues Events 20

SpotMe Blog

SEPTEMBER 8, 2023

Pharmaceutical advisory boards are critical for gaining insights to inform key decisions. Pro Tip: Give yourself enough time to complete the contracting process with the advisors. This will greatly speed up the contracting process. By making information access easy, you also increase the likelihood that 100% of them will attend.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Event Farm

OCTOBER 25, 2021

The biggest change in registration is the type of information you provide attendees so they know what to expect. #1: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. This information helps them to decide whether to attend. #3: Registration Touchpoints.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Master the Event

NOVEMBER 9, 2023

Always get a contract for the services you are booking. The contract should include; date, time, location as well as the compensation structure that has been agreed on. In addition the contract should outline any services the entertainment is providing and any services you the client is providing. Get it ALL in Writing.

Entertainment 75

Entertainment Corporate Events Contracts Events 75

MeetingsNet

MARCH 10, 2022

We now proactively look at service-related clauses to include in our contracts. She says that planners simply have to drill down more during the contracting process. Ask about staffing in each area and then include service clauses in the contract. But now we have to make sure the amenities we need are available.”. Grimes, Esq.,

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Avoid the Elaborate.

Meetings 93

Meetings Contracts Hotels Travel 93

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Navigating Event Contracts: Ensuring Clarity and Protection Event contracts are the safety nets of event planning.

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Venues Negotiating Contracts Insurance 62