Master the Event

FEBRUARY 9, 2024

When setting out to plan a conference, it’s often said that choosing the right venue is the most important task. And saying the venue selection is more important than say choosing the city or DMC or accommodations is a crap shoot. Having said that I do believe choosing the right venue is key to any conference planning.

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Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

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Milestone Events Group

OCTOBER 21, 2021

But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. One of the most important things to consider when you are looking for your perfect wedding venue is how large you want your wedding to be.

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

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Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

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SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. What if a better idea comes along?

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Capterra Event Management

JULY 25, 2017

Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract.

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Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact.

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Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. source: Spotio ).

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Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

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SmartMeetings

APRIL 1, 2024

Their close partnerships with local vendors and venues will bring a client’s vision to fruition by outsourcing logistics and creative research to local experts. Meeting professionals can pick a venue that’s fabulous for their event, but we have more buying power,” says Diane Lyons, DMCP, CMP, owner of ACCENT New Orleans. “We

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Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. There’s no definition for Act of God,” explained Sheaks. You can’t get out of your contract under the force majeure clause.” “The

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Attendease

FEBRUARY 20, 2024

Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. Make sure you have signed contracts in place at least three months out. It also enables you to say no to ideas that don’t align with the established vision.

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Eventsforce

AUGUST 14, 2019

So, to help you plan effectively, we’ve compiled some key questions to ask before you start your venue search and made a few suggestions of venues in Birmingham that have caught our eye. Know what you want before you start looking at venues. How will people get to the venue? How many people will be attending?

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Event Industry News

JULY 29, 2022

On 20th July, EMA collaborated with Hire Space on a panel exploring how we can maximise venue relationships to deliver exceptional event experiences in a post pandemic landscape. Our corporates expressed frustration at long response times from venues, with one of our corporates suggesting that this may be due to lighter teams on the ground.

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Eventsforce

AUGUST 14, 2019

So, to help you plan effectively, we’ve compiled some key questions to ask before you start your venue search and made a few suggestions of venues in Birmingham that have caught our eye. Know what you want before you start looking at venues. How will people get to the venue? How many people will be attending?

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Master the Event

JANUARY 12, 2024

Looking back at the contracts that we did before 9/11, terrorism and security, while certainly a part of the contracts, were not a major focus of most client contracts. Insurance Became a Bigger Item Line in Meeting and Event Planning Contracts Insurance went through the roof. After 9/11 not so much. And without fear.

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Smart Meetings

OCTOBER 30, 2023

View Webinar on Demand: The Professional’s Guide to 2024 Financial and Insurance Meetings Download Research: 2023 FICP Industry and Perception Study Moving Into 2024 Out of all the trends that have risen in 2023, our experts pointed to a few that will definitely be making their way into 2024.

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ePly

MARCH 26, 2024

At its heart, the definition of an event plan couldn’t be simpler. The relative complexity of these plans is reflected in the many different definitions of event planning as a practice. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

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Master the Event

DECEMBER 13, 2023

Javits Convention Center is an all-encompassing, multipurpose and flexible venue, what really sets it apart from so many is the team of people just waiting to help. When it comes to planning a convention, conference or meeting the building is definitely of the utmost of importance. When contracting the Jacob K.

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Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. If meeting professionals turn down the option of using an event space’s AV team and bring in an outside company, there could be a clause in the contract that charges an extra fee for external services. Always be sure to read contracts carefully!

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SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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MeetingsNet

APRIL 29, 2020

Kevin Iwamoto: It will definitely change logistics and crowd management for large-scale gatherings. A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly.

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Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. How many delegates will be attending?

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Event Industry News

JULY 15, 2019

It is understandable, therefore, that event professionals around the world have revealed they want more transparency when it comes to WiFi services at venues. In a survey conducted by the HBAA, 80 per cent of hospitality and event professionals called for clearer standards on venues’ WiFi services and pricing. HBAA survey. Conferences.

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EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

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Master the Event

JANUARY 12, 2024

A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane…both definite musts in successful conference planning! Do you have the full contract or one or two components of it? First you must determine what your level of involvement is.

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EventSource

JUNE 29, 2020

The hardest part of starting your own business was taking care of all the behind-the-scenes administration – setting up systems, creating contracts, sending emails, getting paid, doing taxes, marketing, etc. That venue was Malaparte and it was a brand new space at the time. What do you find most rewarding? Coke or Pepsi?

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SmartMeetings

APRIL 17, 2020

Industry professionals showed the true definition of #HospitalityStrong in 280 characters or less to continue the #GMID20 conversation started on Tuesday. The light at the end of the tunnel will reveal a meetings industry that looks much different than before, with an emphasis on safety , food servicing and contract clauses.

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SmartMeetings

NOVEMBER 3, 2022

Once planners have moved to the phase of booking the perfect venue for a holiday soiree, the next challenge is sure to begin. Definitely connecting early—that’s a big part of it,” says Kate Patay CPCE, director of engagement with Terramar US , a DMC Network Company. Anticipate Competition.

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EventSource

APRIL 2, 2021

On the bright side, having a close friend that actually wants to talk all the nitty-gritty details of wedding planning (think florals, vendor contracts etc) can definitely come in handy when you need to vent to someone who gets it. Here are some things to keep in mind if your maid is saying ‘I do’ too.

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Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes. Find an Industry Guru – Find someone in the industry that you respect, admire and you can learn from.

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Brown Paper Tickets

JULY 5, 2018

Every day that passes, you could miss out on the talent or venue you want because someone else got there first. You have to seek sponsorship—look for brands and people who believe in your idea and are definitely interested in your event. I can put on my sell-out July event at the same venue… but in December! Start planning now.

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Event Geek

APRIL 19, 2018

Problems Solved by Reg Pubs If you're hosting an event, you should definitely consider getting a Reg Pub. And therein lies the problem – almost all event tech is meant to register attendees and, yet, there is so much more to managing an event than just registration. That's quite a long list already.

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Conference Care

NOVEMBER 17, 2022

So not withstanding my previous admission, I approached my initial research with an open mind and started venue searches with three of the leading platforms available. Some of the venues featured even had reviews which is always nice to see. There was the ability to look for sustainable options although definitions do vary.

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Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Did attendees find dead zones in the venue? Venue Negotiations .

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Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

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