Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

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Contracts Insurance Government Travel 51

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. source: Spotio ).

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ePly

MARCH 26, 2024

At its heart, the definition of an event plan couldn’t be simpler. The relative complexity of these plans is reflected in the many different definitions of event planning as a practice. Select a Venue With a rough budget and time frame for your event in mind, you can begin to plan for the necessary logistics and infrastructure.

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Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Always be sure to read contracts carefully!

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SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. There’s no definition for Act of God,” explained Sheaks. You can’t get out of your contract under the force majeure clause.” “The

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EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

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Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Did attendees find dead zones in the venue? Venue Negotiations .

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Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. How many delegates will be attending?

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Eventscase Blog

NOVEMBER 9, 2022

The contract renewals we have closed in recent weeks are a testament of our clients’ trust in our team. Coinciding with our anniversary, negotiations began to achieve this latest round of investment that we have made public this week. This year’s ETL will definitely be memorable for us! NEW ROUND OF FUNDING. PAST EVENTS.

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QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. For example, you should definitely: Have excellent communication skills. Know how to negotiate. Step 3: Choose a date and venue. How To Find The Perfect Venue, Vendors, and Suppliers.

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Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” Video Transcription: Can I Negotiate Venue AV Charges? Brandt Kruger: Wifi.

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The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. You always need a backup.

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Travel Negotiating Sustainability Airlines 65

Conference Care

NOVEMBER 17, 2022

So not withstanding my previous admission, I approached my initial research with an open mind and started venue searches with three of the leading platforms available. Some of the venues featured even had reviews which is always nice to see. There was the ability to look for sustainable options although definitions do vary.

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The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Vet your live venue. When sourcing an in-person meeting destination and venue, safety and security should be paramount. Photo by Uri Paz on Unsplash.

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Food and Beverage Hotels Negotiating Event Apps 94

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

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SmartMeetings

JULY 8, 2020

According to veteran incentive planners, the answers are: “yes, with some modifications,” “most definitely” and “absolutely.”. Regional travel that supports local venues could be more popular than ever. How can we turn worries about the venue into a positive message? Damion Breust. Spread room bookings throughout the hotel.

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SmartMeetings

MAY 7, 2020

What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? I don’t feel that this should be a form of leverage in negotiation, but it’s a point for you to note when selecting suppliers. Most definitely.

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Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. All of this will make managing venue guarantees more challenging.

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Social Tables

APRIL 22, 2019

But first, a quick definition. It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. What other events are happening at the venue before or after your event, and how they might affect your schedule.

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SmartMeetings

APRIL 6, 2021

Behind home plate, in stadiums, concert venues etc. sponsorships are bought, sold, negotiated and measured based on paid broadcast value. When the stakes grew into 7- and 8-figure contracts and more, the scales were tipped and companies needed additional metrics to justify their investments. ROI became ROO–Return on Objectives.

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Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

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Endless Events

FEBRUARY 6, 2019

So, that’s why these overtime rules and laws and that’s honestly part of it as well is it depends on where you’re at in the world, what venue you’re at, it may actually be legal regulations forcing you to have overtime charges. So, we’ll say, we’ll put a pin on that and come back to that later.

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zkipster

MAY 5, 2022

The local event industry is definitely ahead of the curve when it comes to recovering from the pandemic: back to ‘business as usual’, and eager to learn about new and innovative ways to host Covid-safe events. A view across The Palm, Dubai. Dubai’s cutting-edge Museum of the Future.

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Plan Your Meetings

APRIL 25, 2017

On our company website, I indicate that, if prospective clients require venue searches, detailed budgets or detailed event plans before making a decision, there is a deductible charge. Suffice it to say, I spent six weeks working on this, had to call a slew of venues and other suppliers to pull the budget together. Here’s why.

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PCMA Convene

JUNE 30, 2016

I know where my negotiation points are, and where I can bring expenses down to create more value for the company.’”. Every few years the question comes up as to whether or not [procurement] should be handling our contracts,” she said. “We Tate, CMM, senior manager of finance and events for Petco Animal Supply Services. “‘I

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Event Leadership Institute

MAY 27, 2015

Brandt Krueger , meeting & event technology consultant, and ELI instructor, shares strategic insight from the field on how to negotiate your next AV contract. The next closest bid happened to come from the in-house AV company in the venue, which was eager to set up a multi-year contract.

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SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. hours,” says Huggins.

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Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey.

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Contracts Negotiating Venues Education 79

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Anything after the contract is begging.”. you need to see. .

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Endless Events

FEBRUARY 25, 2019

And what’s interesting about this is I definitely want to use the word m monopoly and think, oh my gosh, they pretty much own every single property in-house. Unrelated to this news I was already starting to see people saying, “Wow, it just feels like hotels and venues and in-house AVs are bending a lot less. Walk away then.

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Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. The right services every time.

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Endless Events

FEBRUARY 6, 2023

Even if you’re not talking about changing cities, sometimes trying to find that independent third-party venue might save you a ton.” Yeah, the venue’s location is another great point,” says Brandt. “So They might help you negotiate with the union because you’re in a union city this year. It isn’t going to work.

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Contracts Tech Sustainability Negotiating 71

QC Event School

FEBRUARY 7, 2022

If this is something that interests you, then being an event planner is definitely the career for you. You’ll be working with clients, suppliers, venue staff, and all sorts of other professionals who are involved in putting on events. Hiring vendors and negotiating contracts with them on behalf of your client(s).

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Endless Events

APRIL 8, 2019

“There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. We had to do it as far as we had to start putting it in our contract because even though this stuff is pretty common across AV companies, people would always be shocked”, says Will. Can I Negotiate Venue AV Charges?

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Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

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Endless Events

MARCH 4, 2020

And you’re visiting a potential venue, so there are a million other things on your mind. After this, your next venue visit will be that much easier. Venue Guidelines. We sometimes call this an AV packet, a third-party AV packet for a venue. Consider The Venue’s Restrictions. – Video Transcription.

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