Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Event planning contract template. Event planning contract templates. Event planning contract. Sign long-term contracts with suppliers so that you get a good deal. You need to work closely with the client to understand their requirements.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Capterra Event Management

JULY 25, 2017

Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract.

Contracts 66

Contracts Event Management Event Planning Management 66

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. What if you’re not happy with your choice?

Negotiating 54

Negotiating Contracts Hotels Meetings 54

Prestige Events Magazine

FEBRUARY 19, 2024

The north London Camden venue is proving that there is a steady growth of confidence in the industry with an increase in a wide variety of event contracts from 2022/23 – 2024. Head of events Rhiân Pressley said “we have definitely turned a corner and organisers are now reverting to longer lead times.

Contracts 59

Contracts 2024 2022 Venues 59

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact.

Contracts 105

Contracts Negotiating Insurance Government 105

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. There’s no definition for Act of God,” explained Sheaks. Sheak continued, “The short form is usually not advisable.

2023 97

2023 Meetings Contracts Government 97

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. By definition, procurement is the structured process through which organizations acquire goods and services from suppliers. Read More : Year of the Sustainable RFP Let me connect the dots for you.

Conference 98

Conference Site Selections Negotiating Contracts 98

Attendease

OCTOBER 29, 2019

Getting a divorce is definitely more complicated than breaking up with a more casual relationship. If you are bonded by a contract you may need to research your options. Some vendors may be open to ending a contract sooner, given they haven’t fulfilled their part of the contract, while others may be more strict.

Contracts 186

Contracts Tech Technology Events 186

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. By definition, procurement is the structured process through which organizations acquire goods and services from suppliers. Read More : Year of the Sustainable RFP Let me connect the dots for you.

Conference 98

Conference Site Selections Negotiating Contracts 98

Master the Event

JANUARY 12, 2024

Looking back at the contracts that we did before 9/11, terrorism and security, while certainly a part of the contracts, were not a major focus of most client contracts. Insurance Became a Bigger Item Line in Meeting and Event Planning Contracts Insurance went through the roof. After 9/11 not so much. And without fear.

Event Planning 40

Event Planning Insurance Meetings Contracts 40

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. Not having control over the content that’s being instantly transmitted to your trusting followers and potential leads is definitely something to consider. What is Considered a Public Place?

Wireless 448

Wireless Events Social Media Venues 448

Smart Meetings

AUGUST 12, 2021

“If we had a hybrid component, we would probably have more people opting in to go virtual; that changes what we would have been able to do on site because of our commitments to the hotel and the contracts.”. I’m definitely waiting as long as the vendor will let me. Ferguson agrees that hybrid is the future, with some caveats. “It

Meetings 98

Meetings Contracts Medical Meetings Travel 98

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 104

Meetings Contracts Insurance 2025 104

SmartMeetings

APRIL 1, 2024

We know them, they know us, they know if we say we’re booking something and we contract with them, they’re going to get their money and we’re going to be there for the long run.” “Meeting professionals can pick a venue that’s fabulous for their event, but we have more buying power,” says Diane Lyons, DMCP, CMP, owner of ACCENT New Orleans. “We

Management 79

Management Contracts Hotels Airlines 79

Attendease

FEBRUARY 20, 2024

Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. Make sure you have signed contracts in place at least three months out. It also enables you to say no to ideas that don’t align with the established vision.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

JUNE 19, 2023

If meeting professionals turn down the option of using an event space’s AV team and bring in an outside company, there could be a clause in the contract that charges an extra fee for external services. Always be sure to read contracts carefully! It was invigorating, timeless and set a specific definitive tone.

Contracts 98

Contracts Transportation Negotiating Events 98

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. To make it work, “the concept of shared responsibility is very important. Another area requiring flexibility and constant communication: service levels.

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

Smart Meetings

DECEMBER 19, 2022

That personalization is a function of the expanding job types being included in incentive programs and the wide variety of definitions by qualifiers of all ages and interests of what is rewarding. Companies want a turnkey solution they can implement quickly with no surprises. Read More : 2022 Incentive Trends Explained.

Travel 97

Travel Airlines Insurance Negotiating 97

Smart Meetings

OCTOBER 30, 2023

View Webinar on Demand: The Professional’s Guide to 2024 Financial and Insurance Meetings Download Research: 2023 FICP Industry and Perception Study Moving Into 2024 Out of all the trends that have risen in 2023, our experts pointed to a few that will definitely be making their way into 2024.

Insurance 98

Insurance Financial 2024 Meetings 98

Master the Event

DECEMBER 13, 2023

When it comes to planning a convention, conference or meeting the building is definitely of the utmost of importance. When contracting the Jacob K. Javits Convention Center is an all-encompassing, multipurpose and flexible venue, what really sets it apart from so many is the team of people just waiting to help.

Contracts 40

Contracts Venues Travel Tech 40

ePly

MARCH 26, 2024

At its heart, the definition of an event plan couldn’t be simpler. The relative complexity of these plans is reflected in the many different definitions of event planning as a practice. What Is an Event Plan? Essentially self-defining, it is a plan that details everything that a coordinator needs to create and execute an event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

MeetingsNet

APRIL 29, 2020

Kevin Iwamoto: It will definitely change logistics and crowd management for large-scale gatherings. We will need to modify contract verbiage to address unforeseen cancellations due to epidemic and pandemic outbreaks. MeetingsNet: What changes do you think will happen to face-to-face events due to the pandemic?

Meetings 92

Meetings Contracts Airlines Government 92

Master the Event

JANUARY 12, 2024

A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane…both definite musts in successful conference planning! Do you have the full contract or one or two components of it? First you must determine what your level of involvement is.

Conference Planning 40

Conference Planning Conference Transportation Contracts 40

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. If this is the case, you will definitely save time and money by not serving at each table. Food is something that you definitely need to take care of in advance.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

SmartMeetings

DECEMBER 10, 2020

However, there’s also a decisive shift away from buzzy urban locations to quiet countryside retreats and a definite preference for the road less travelled,” said SITE Chief Marketing Officer Padraic Gilligan. These could be short-term shifts, but they are definitely a departure from previous years,” Harris said. Budget Constraints.

Travel 95

Travel Risk Management Insurance 2020 95

Event Industry News

JULY 15, 2019

We all need to speak the same language,” Parker stated, explaining that one person’s definition of ‘free WiFi’ may be different to someone else’s. Sometimes, [venues] have to stick to expensive legacy contracts with data providers,” Caleb explained. Agreeing, Irina stated different events require different bandwidth.

Social Media 85

Social Media Contracts Education Tech 85

Eventmobi

SEPTEMBER 11, 2023

However, if you’re hoping to encourage more in-depth conversations–possibly leading to a sale or signed contract–consider going for a welcoming living room vibe. This means smiling with lots of eye contact–and most definitely not stuck behind a desk playing on their phone! Just a tall table or bar, and you’re set.

Trade Shows 195

Trade Shows Sustainability Event Apps Contracts 195

PCMA Convene

AUGUST 13, 2021

As conference organizers, it can be helpful to consider our responsibilities from the viewpoint of duty of care — the legal definition of which is “a requirement that a person [or organization] act[s] toward others and the public with the watchfulness, attention, caution and prudence that a reasonable person in the circumstances would use.

Risk Management 105

Risk Management Contracts Consulting Conference 105

SpotMe Blog

NOVEMBER 29, 2022

This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. But it’s definitely not the only way! To organize effective KOL and HCP meetings , consult our definitive guide. And staying compliant while using them is simple. On-demand content hubs.

Event Technology 130

Event Technology Technology Contracts Speakers 130

SmartMeetings

APRIL 17, 2020

Industry professionals showed the true definition of #HospitalityStrong in 280 characters or less to continue the #GMID20 conversation started on Tuesday. The light at the end of the tunnel will reveal a meetings industry that looks much different than before, with an emphasis on safety , food servicing and contract clauses.

Contracts 66

Contracts 2020 Healthcare Hospitality 66

Stova

MAY 25, 2023

With stakeholder buy-in, definitions and measures of success top of mind, begin the process of finding the right venue for your event by asking big-picture questions: What kind of atmosphere do you want to create? Understand these details before signing a contract. Electronic contracts are also becoming more common.

Venues 52

Venues Negotiating Contracts Travel 52

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. If this is the case, you will definitely save time and money by not serving at each table. Food is something that you definitely need to take care of in advance.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Smart Meetings

JULY 25, 2022

The company released version two of a bookable meeting space tool in collaboration with VenueBook , making communication, information and contracting easier on the event planner. In terms of inorganic growth, Lochner predicts there will definitely be more mergers and acquisitions in MPAV’s future.

Technology 98

Technology Negotiating Contracts Meetings 98

Eventinterface

JULY 11, 2017

So, this book has definitely helped me in this area,” states Owens. Patton, Bruce, to be very helpful when it came to negotiating contracts,” shares Maxine Viktor with Prismatic Event Planning and Public Relations.

Meetings 149

Meetings Negotiating Risk Management Contracts 149

Master the Event

JANUARY 9, 2024

From start to finish, the responsibilities involved with a meeting planner career are endless, from site selection to venues, from set-up to speakers, from contracting service companies to tear down and on and on the list goes. Meeting planners coordinate and organize each and every element involved in the planning of a convention or meeting.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

EventSource

APRIL 2, 2021

On the bright side, having a close friend that actually wants to talk all the nitty-gritty details of wedding planning (think florals, vendor contracts etc) can definitely come in handy when you need to vent to someone who gets it.

Contracts 76

Contracts Venues Events 76