Master the Event

JANUARY 12, 2024

I was involved with a full-service meeting and event planning during that time. Security in the Meeting and Event Planning World The meeting and event planning industry has made changes to accommodate security issues. The group that my company was working on was from Chicago and their group meetings were being held in Toronto.

Event Planning 40

Event Planning Insurance Meetings Contracts 40

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 122

Meetings Contracts Insurance 2025 122

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. The likely answer is that would not be sufficient or meet the threshold of impossibility or impracticability to equate to a force majeure event.

Contracts 105

Contracts Negotiating Insurance Government 105

Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

Wireless 448

Wireless Events Social Media Venues 448

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. Build in buffer time for inevitable delays. based on expertise.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Planning an event effectively helps you stay away from the risks of chaos, disorganization, and failure to meet the event’s goals. Here are the different responsibilities of an event planner: Choosing and booking a venue and/or a virtual event platform.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

MeetingsNet

APRIL 29, 2020

The industry influencer, author, and educator knows that the meetings and events industry will adapt, but hopes that surviving the new normal won’t mean an end to creativity. Hawaiian-born Kevin Iwamoto has worked in almost every aspect of meetings and events, from procurement to consulting.

Meetings 92

Meetings Contracts Airlines Government 92

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. source: Spotio ).

Venues 103

Venues Hospitality Contracts Events 103

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. On cruise ships, you don’t have it unless you remembered to pack it for the meeting. Even without unique venues, time zones can wreak havoc on your event.

Conference 154

Conference Venues Speakers Travel 154

SmartMeetings

APRIL 1, 2024

DMCs are an untapped resource for meeting profs A Destination Management Company (DMC) could be the secret ingredient for meeting professionals cooking up their next event. What DMCs Can Do for Meeting Profs A DMC is truly a one-stop-shop. This is a key element to how DMCs can help meeting professionals in a crisis.

Management 96

Management Contracts Hotels Airlines 96

Master the Event

JANUARY 9, 2024

Breaking into the meeting planning business takes a mishmash of education, experience and passion. It seems almost everyone I meet lately appears to have an interest in meeting planning and a meeting planner career. Immerse yourself in all things meeting planning.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. What if a better idea comes along?

Negotiating 69

Negotiating Contracts Hotels Meetings 69

Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. What is your budget?

Venues 45

Venues Meetings Hotels Negotiating 45

Smart Meetings

JUNE 19, 2023

How can meeting professionals create an environment that will not only set the tone that aligns with the client’s brand but also connects with everyone regardless of their cultural, social, racial or ethnic background? Many event venues offer AV and sound services included in the space rental package. Production companies do it all.

Contracts 97

Contracts Transportation Negotiating Events 97

ePly

MARCH 26, 2024

At its heart, the definition of an event plan couldn’t be simpler. However, the particulars of each event plan are (or, at least, should be) quite varied, extremely intricate, and specifically tailored to meet the unique, individual needs of the client and the event that they want to bring to life. What Is an Event Plan?

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Master the Event

DECEMBER 13, 2023

Javits Convention Center is an all-encompassing, multipurpose and flexible venue, what really sets it apart from so many is the team of people just waiting to help. When it comes to planning a convention, conference or meeting the building is definitely of the utmost of importance. When contracting the Jacob K.

Contracts 40

Contracts Venues Travel Tech 40

SmartMeetings

APRIL 6, 2021

Sponsorship is not a creation of meeting organizers or even the modern capitalist economy. Behind home plate, in stadiums, concert venues etc. More : How to Prove the Business Value of Meetings and Events. Simply put, ROO became a broader definition of what was trying to be accomplished beyond eyeballs. Pandemic Shifts.

Sponsorships 65

Sponsorships Meetings Advertising Sports 65

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

Event Industry News

JULY 15, 2019

It is understandable, therefore, that event professionals around the world have revealed they want more transparency when it comes to WiFi services at venues. In a survey conducted by the HBAA, 80 per cent of hospitality and event professionals called for clearer standards on venues’ WiFi services and pricing. HBAA survey. Conferences.

Social Media 85

Social Media Contracts Education Tech 85

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 92

Financial Insurance Meetings Food and Beverage 92

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

Negotiating 105

Negotiating Venues Contracts Hotels 105

SmartMeetings

APRIL 17, 2020

Mutual support and optimism was trending during a joint #MeetingsChat Twitter Chat discussion on Thursday moderated by Smart Meetings and Meetings Mean Business. Industry professionals showed the true definition of #HospitalityStrong in 280 characters or less to continue the #GMID20 conversation started on Tuesday.

Contracts 80

Contracts 2020 Healthcare Hospitality 80

Master the Event

JANUARY 12, 2024

A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane…both definite musts in successful conference planning! Even meeting planners with “A Beautiful Mind” type memories are going to miss a detail or two if not written down.

Conference Planning 40

Conference Planning Conference Transportation Contracts 40

SmartMeetings

NOVEMBER 3, 2022

As the holiday season rapidly approaches, so does the creeping anxiety many meeting professionals begin to experience as high demand for booking spaces and securing event staff begins ramping up. But that’s okay—Smart Meetings has your back. A guide to surviving holiday event planning. Anticipate Competition.

Site Selections 105

Site Selections Venues Hotels Contracts 105

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. A smaller in-person group will allow you to ensure that you meet the proper capacity limits for your in-person guests. Vet your live venue.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Conference Care

NOVEMBER 17, 2022

Now 40 years on, I find myself having the same reaction when being told that I really must adopt an instant booking tool for small meetings. . With demand for small meetings generally accepted as being on the decline thanks to Teams & Zoom, I decided to put this to the test…. send an RFP to the venue).

Negotiating 52

Negotiating Venues Contracts Consulting 52

Event Geek

APRIL 19, 2018

Problems Solved by Reg Pubs If you're hosting an event, you should definitely consider getting a Reg Pub. And therein lies the problem – almost all event tech is meant to register attendees and, yet, there is so much more to managing an event than just registration. That's quite a long list already.

Management 84

Management Contracts Event Tech Hotels 84

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on. All of this will make managing venue guarantees more challenging.

2021 111

2021 Site Selections Contracts Venues 111

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. According to veteran incentive planners, the answers are: “yes, with some modifications,” “most definitely” and “absolutely.”. Regional travel that supports local venues could be more popular than ever. Damion Breust.

Travel 119

Travel Contracts Hotels Transportation 119

MeetingsNet

AUGUST 31, 2022

At the recent ASAE show, a quick-hitting format called “IdeaXchange” helped association-event planners walk away with ample knowledge to help them plan their meetings and satisfy their attendees. Be patient but be persistent—and get service guarantees for the contracted rate.”. Today’s Toughest Planning Tasks.

Contracts 59

Contracts Education Hotels Management 59

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Meeting planner. For example, you should definitely: Have excellent communication skills. Step 3: Choose a date and venue. What Does a Corporate Event Planner Do? Trade show coordinator.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Planning an event is difficult. Can you imagine the headache?

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Did attendees find dead zones in the venue? Venue Negotiations .

Negotiating 112

Negotiating Contracts Venues Wireless 112

Event Industry News

JUNE 19, 2019

When I meet with clients about an exhibition they’re considering attending, I will always ask them what other shows they are doing. Too many exhibition contractors are effectively brokers, who sub-contract out important parts of an exhibition stand design and build project. What shows and venues have they experience of working at?

Sustainability 84

Sustainability Contracts Consulting Speakers 84

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. But first, a quick definition. It takes careful planning to pay deposits on time and keep track of contracts. Things like venue reservations, catering deposits, and rental form submissions are easy to miss.

Event Planning 138

Event Planning Food and Beverage Events Venues 138