Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

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Negotiating Hotels Contracts Food and Beverage 70

Master the Event

FEBRUARY 9, 2024

So drum roll please, conference planners are some of the hardest working multi-taskers I know. And there’s a whole heck of a lot (and I do mean a lot) that goes into planning conferences. In general, the success of every meeting and conference starts with the experience, skills and organization of the conference planner.

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Conference Planning Conference Negotiating Education 40

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

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Negotiating Hotels Food and Beverage Venues 39

Smart Meetings

DECEMBER 22, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of, like force majeure clauses and why knowing the difference between an employee and independent contractor is important. In short, think big.

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Contracts 2023 Negotiating Financial 105

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Perfect pricing is usually the first thing people think of when making the list of venue “must-have’s.”

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Conference Venues Wireless Hotels 78

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. There’s a lot of competition for conferences.

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Conference Venues Entertainment Transportation 98

Master the Event

DECEMBER 13, 2023

Have you ever gone to a conference meeting where the room set up didn’t really match the format of the meeting? How to plan a conference meeting room set up basically depends on what’s going to happen during the conference meeting itself. This set up is perfectly fine for a keynote or presentation style of conference meeting.

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Conference Food and Beverage Meetings Negotiating 40

Decibel Management

APRIL 28, 2021

I recently had the pleasure of guesting on Les Goldberg’s 39th episode of LMG’s The Road Ahead podcast , alongside Lauren Chelf from AOAC International, and Diane Kovats from ISCB, to discuss negotiating and navigating event venues through the COVID-lens. Determine venue staffing needs. Hotel room rates are often negotiable.

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Venues Negotiating Hotels Management 94

Event Industry News

JULY 11, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries.

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Venues Negotiating Hotels Conference 58

Event Industry News

SEPTEMBER 25, 2017

Climate Action, organisers of the Sustainable Innovation Forum (SIF), the largest side event for business alongside the annual UN Climate Change negotiations, will be using Evolution Domes’ temporary structures for the first time this November in the city of Bonn, Germany. appeared first on Event Industry News.

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Conference Venues Negotiating Sustainability 64

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

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Food and Beverage Venues Transportation Contracts 166

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Venues Negotiating Food and Beverage 2023 40

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP? It’s got to be a win for the hotel.

Negotiating 104

Negotiating Contracts Hotels Consulting 104

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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Contracts Hotels Negotiating Food and Beverage 126

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

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Venues Government Negotiating Hospitality 52

Master the Event

APRIL 5, 2022

So drum roll please, conference planners are some of the hardest working multi-taskers I know. And there’s a whole heck of a lot (and I do mean a lot) that goes into planning conferences. In general, the success of every meeting and conference starts with the experience, skills and organization of the conference planner.

Conference Planning 40

Conference Planning Conference Negotiating Education 40

Event Industry News

JULY 12, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. Conferences.

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Conference Negotiating Hotels Venues 51

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company? On this episode of Event TALK we share how you can get that time back.

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Conference Insurance 2015 Hotels 100

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 97

Food and Beverage Negotiating Contracts Hotels 97

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag. Event Tech.

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Venues Contracts 2014 2015 78

Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

SevenEvents

OCTOBER 19, 2022

seven events are a full-service event management agency, here’s how we can support you every step of the way: venue sourcing. finding the right venue is fundamental to a successful event and that’s exactly why you should use an experienced agency to source and negotiate the best rates. conference planning. team building.

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Negotiating Conference Planning 2023 Conference 59

Event Industry News

JULY 17, 2019

We understand how stressful, time-consuming and expensive sourcing that perfect venue can be for event organisers. So many event planners have got enough on their plate, without dealing with the frustrations associated with securing a great venue. We aim to keep the venue finding process easy for our clients.

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Venues Negotiating Hotels Consulting 56

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. Here are some things to consider when planning your event and how to select the right and most UNIQUE event venue for your group: Know your Audience.

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Venues Sponsorships Food and Beverage Hotels 94

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

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Corporate Events Food and Beverage Social Media Event Management 195

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

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Venues Insurance Transportation Negotiating 106

Event Industry News

NOVEMBER 28, 2018

Our one-day conference has been designed so it won’t take up too much time out of your busy schedules, and planned in January, is a good way to start the year. The post All About Events 2019 Conference: Maintaining Good Working Practices in the Events Industry appeared first on Event Industry News.

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2019 Conference Negotiating Contracts 68

Prestige Events Magazine

JULY 27, 2021

Central Hall Westminster (CHW), the flagship London site of Central Hall Venues, has teamed up with AV production partner, White Light (WL) to launch new packages for hybrid meetings and events. The comprehensive packages are designed to help organisers negotiate the maze of post-pandemic events in 2021 and beyond.

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Negotiating Venues 2021 2019 98

Event Planning BluePrint

FEBRUARY 3, 2024

The Event Planner’s Toolkit: Skills and Attributes Communication and Negotiation Clear communication is the cornerstone of event planning. You’ll be the liaison between vendors, venues, clients, and sometimes, even the guests. Negotiation skills are equally important.

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Event Planning Negotiating Social Media Trade Shows 62

PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

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Negotiating 2023 Contracts 2016 59

Event Planning BluePrint

MARCH 15, 2024

Defining the Role of an Event Planner Event planners are the architects behind successful events, shouldering responsibilities that range from selecting the perfect venue to managing vendors, overseeing budgets, coordinating timelines, and solving unforeseen issues.

Event Planning 62

Event Planning Negotiating Education Social Media 62

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Reduce the need for shuttles by using off-site venues within walking distance , as long as you provide alternatives for attendees with mobility issues. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

Prestige Events Magazine

SEPTEMBER 19, 2023

Paje Consultancy are delighted to announce their partnership to provide a learning and development programme and course options for beam agency and venue members. Paje are specialists in the meetings, events, and conference market, who offer bespoke training for venues, hotels, and agencies.

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Consulting 2007 2010 Hospitality 59