Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. Food and beverage.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Then, keep that target attendee at the forefront as you make programming decisions.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? Yes, from corporate conferences to trade shows, the cost of catering can quickly add up and exceed your budget.  First and foremost, food and beverage are some of the most memorable aspects of any event.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. This is why “Reimagining the Conference” was the perfect topic for Part 4 of our virtual workshop series on Crafting the Event Experience. Missed Part 4 of our Crafting the Event Experience Workshop series?

Conference 100

Conference Food and Beverage Negotiating Hotels 100

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Reduce the need for shuttles by using off-site venues within walking distance , as long as you provide alternatives for attendees with mobility issues. Event-Tech.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

Endless Events

NOVEMBER 15, 2022

We’re predicting that in 2023, we’ll see more corporate events, conferences, and exhibitions than in the last three years. . More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Book venues with renewable energy sources like solar panels.

2023 122

2023 Food and Beverage 2022 Sustainability 122

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Master the Event

NOVEMBER 10, 2023

When you think of a meeting or a conference in winter, often it’s the southern destinations that come to mind. This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. And for good reason.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Venue Rental. Concession (food and beverage and merchandise sales). Number of People. Entertainment. Average cost/attendee. $75.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

Food and Beverage 85

Food and Beverage Contracts Negotiating Financial 85

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. Here are some things to consider when planning your event and how to select the right and most UNIQUE event venue for your group: Know your Audience.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

SpotMe Blog

MAY 31, 2023

The same goes for the professional services field, where partner/customer conferences, sales kickoffs, academies, and onboarding are popular types of in-person events. Experiential learning Attending an in-person conference or congress gives you a chance to immerse yourself in the content.

2023 130

2023 Technology Event Apps Social Media 130

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

PCMA Convene

MARCH 6, 2019

Chefs at the 2018 PCMA Annual Conference in Bangkok serve pasta and other dishes to attendees. In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Rising cost of food/beverage. Escalating rates — hotel, food and beverage, transportation.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Maybe a three-hour event is 2.5

Financial 94

Financial Insurance Meetings Food and Beverage 94

Event Industry News

JANUARY 22, 2020

The integration adds 1,500 non-traditional venues to the Aventri database. Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook.

Food and Beverage 57

Food and Beverage Negotiating Meetings Contracts 57

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Book vendors and venues for multiple events. However, in practice this is much trickier.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Signage Display sponsor logos on banners, posters, and directional signage throughout the event venue.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Stova

MARCH 17, 2023

A prestigious university in the UK had been using multiple small systems to create a call for papers and to register delegates for their year-round conferences and events. The university decided to consolidate these systems to create a simple user journey for delegates attending the conferences.

2023 40

2023 Negotiating Food and Beverage Financial 40

SmartMeetings

MARCH 17, 2020

and conference attendees are enjoying breakfast in airy prefunction space outside a ballroom. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. When we gather with our peers, we don’t brag about ADR or how we “won” a contract negotiation.

Hotels 110

Hotels Food and Beverage Negotiating 2006 110

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. If it’s just a small meeting, you can have participants bring their own laptops and arrange them around a conference table.”

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Event Planning BluePrint

APRIL 5, 2022

Have a strong network of venues and vendors. Be reasonable, but the strong negotiator. Michelle said those experiences gave her a “more holistic approach of producing with an emphasis on design, food and beverage, and service.”. Emphasize soft skills, like organization, negotiation and attention to detail.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Event Planning BluePrint

APRIL 5, 2022

Have a strong network of venues and vendors. Be reasonable, but the strong negotiator. Michelle said those experiences gave her a “more holistic approach of producing with an emphasis on design, food and beverage, and service.”. Emphasize soft skills, like organization, negotiation and attention to detail.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Eventinterface

JULY 14, 2016

Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market. What do you see as the most challenging aspect of being a Meeting and Conference planner, and how do you overcome that challenge?

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Event Leadership Institute

AUGUST 5, 2019

Alternative Venues 101. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. This “invitation pull”, can result in higher attendance than a traditional venue. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Cvent: Event Marketing

MAY 14, 2019

This gives you an opportunity to walk through the venue and experience what it would be like for your attendees. This is critical before going to a site visit because you don’t want to waste your time and resources attending a site visit for a venue your organization won’t consider. Your objective is clear: rank the venues.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. But the phone-tag negotiations moved at the speed of molasses. On average, there are 20-30 venues for each city, plus the nation’s first directory of restaurants with private dining rooms. his building. A SUSTAINABLE MODEL.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization. Speaking of which.

Management 40

Management 2023 Meetings Negotiating 40

Event Leadership Institute

APRIL 10, 2020

Even when the current lockdowns start to lift, organizations will be far more gun-shy in committing to venue contracts for future events, out of fear of a second wave of the virus causing another cancellation. It will not help venues, transportation, catering, lighting and other vendors. Timing will also prove a key factor.

Financial 116

Financial Trade Shows Food and Beverage 2001 116