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Tips for Negotiating Your Next Big Event Contract

Smart Meetings

Payne, CMP, CMM, strategic partner at INNOV8 Meetings + Events , to get her take on the current marketplace and its impact on meeting planners, and some helpful tips and tricks planners should be looking at when drafting up a contract with a hotel or venue. Negotiate the Details Prepare for pushback on all fronts, Payne advised. “I

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20 Ways to Keep Costs Down At Your Next Food and Beverage Event

Brown Paper Tickets

A cost-effective food and beverage event takes hard work, attention to detail and careful planning, but it can be done. Act extra nice when negotiating costs and dealing with service providers. Choose reasonably priced beverages. The beverage industry is packed with affordable, high-quality beverage options.

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Waste Not, Want Not: Donate Food After Your Event or Party

The Castle Group

However, nothing compares to food waste. Research from the Lime Venue portfolio shows that “the average event wastes between 15% and 20% of the food it produces.” There are multiple ways to reduce food waste when planning an event. Despite better estimating, food waste is still likely. What is food donation?

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How to Prepare a Venue for an Event

GEVME

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. Food and beverage.

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So Many Venues, So Little Time!

Coterie Spark

Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues. Synthesize your notes so you can pick a venue.

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Win at Negotiating AV Services with Hotels

Smart Meetings

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

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26 COVID Questions to Ask your Wedding Venue

EventSource

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . General: What is the venue’s policy on the postponement, and what are the associated fees? Food and Beverage: How will the food be served and/or presented? Can we still have a buffet or food stations?

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