Velvet Chainsaw

APRIL 13, 2020

While these numbers look dismal for hotels, similar forecasts would apply to AV companies, exhibit service contractors, DMOs, exhibitor and attendee participation, conference-organizer revenue, and nearly any other product or service you can link to the live events industry. Conference Go/No-Go Decisions in a Pandemic. Remove Barriers.

Contracts 398

Contracts 2009 Hotels 2020 398

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o.

Venues 115

Venues Conference Food and Beverage 2014 115

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Open registration as early as possible.

Food and Beverage 96

Food and Beverage Negotiating Contracts Hotels 96

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

Negotiating 105

Negotiating Contracts Hotels Consulting 105

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag.

Venues 80

Venues Contracts 2014 2015 80

PCMA Convene

APRIL 25, 2024

I hope professional organizations bear this in mind when they choose conference venues.” Like many associations, SMFM signs contracts with its host destinations years in advance. That clause allowed SMFM to exit a contract up to two years prior to the meeting date if the state passed a law banning abortion pre-viability.

Meetings 52

Meetings 2024 Contracts Healthcare 52

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

Venues 52

Venues Government Negotiating Hospitality 52

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company?

Conference 100

Conference Insurance 2015 Hotels 100

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Prestige Events Magazine

SEPTEMBER 19, 2023

Paje Consultancy are delighted to announce their partnership to provide a learning and development programme and course options for beam agency and venue members. Paje are specialists in the meetings, events, and conference market, who offer bespoke training for venues, hotels, and agencies.

Consulting 59

Consulting 2007 2010 Hospitality 59

Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

Coterie Spark

AUGUST 3, 2023

Get to know Alex Gordon, Producer Fascinated with industry trends and finding the hottest new spots for venues, Alex is poised to bring exciting opportunities to future conferences and meetings. That’s why, with our team growing quickly, we wanted to take a pause to celebrate our newest colleagues.

Negotiating 52

Negotiating Contracts Hotels Conference 52

Event Industry News

NOVEMBER 28, 2018

Our one-day conference has been designed so it won’t take up too much time out of your busy schedules, and planned in January, is a good way to start the year. The post All About Events 2019 Conference: Maintaining Good Working Practices in the Events Industry appeared first on Event Industry News.

2019 69

2019 Conference Negotiating Contracts 69

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Event Guru

MARCH 6, 2024

Colleges and Universities host many events from conferences to banquets to expos and even sports and other youth camps. A software that allows for unlimited events as well as unlimited seats is a smart move if you are a large venue that organizes many events. However, most times these departments use different applications.

Negotiating 40

Negotiating Government Contracts Sports 40

SmartMeetings

SEPTEMBER 5, 2019

When you contact a venue to begin a discussion about booking, have more than one date in mind. Some days of the week may be more popular than others for certain venues, and they may offer a discount for booking on a day that they need to fill. Search for venues that offer the amenities you need as part of their event package.

Contracts 76

Contracts Negotiating Banking Venues 76

Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

Event Management 193

Event Management Management Negotiating Events 193

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

Contracts 52

Contracts Hotels Wireless Negotiating 52

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. As a corporate event planner, external events you’d organize could include: Conferences.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Bizzabo

AUGUST 25, 2021

Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. But more than that, the current state of the industry and the world also gives you room to negotiate. Event organizers are going to help venues know what to invest money in.

Contracts 89

Contracts Negotiating 2021 Speakers 89

ePly

JUNE 21, 2023

Yes, from corporate conferences to trade shows, the cost of catering can quickly add up and exceed your budget.  Negotiate with Vendors While some venues require in-house catering services, let’s dive a bit deeper into the crucial role of negotiating with vendors regarding managing food and beverage expenses.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

Food and Beverage 68

Food and Beverage Contracts Negotiating Financial 68

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Did attendees find dead zones in the venue? For essential you want to cover the basics about your connection, speeds, venue details, and WiFi needs. Venue Negotiations . We are also seeing venues bundle AV and WiFi.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Social Tables

AUGUST 10, 2023

Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. They may help with everything from choosing the venue and selecting vendors to coordinating the ceremony and reception. Learn how to negotiate contracts. Social event planners.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Book vendors and venues for multiple events. However, in practice this is much trickier.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Endless Events

OCTOBER 24, 2018

WIFI fees just much like all hotel restrictions are negotiable and there are ways to cut costs! From simple steps you can take, to negotiation tips he lays it all out there! Test the WIFI Before the Conference. Also, number two, test it out before your big conference with another big conference.

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

MeetingsNet

JANUARY 8, 2019

Here are some action items and ideas that you can implement at whatever stage of your meeting you are in, from Choosing a Location or Venue, to negotiating The Contract , or creating a Communications Policy. No, but you can begin to assemble the knowledge and tools to prepare for a safer event. Then one more.” .

2019 91

2019 Meetings Contracts Risk Management 91