MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Ground-Transportation. Want more? Get quotes from multiple AV vendors.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

Food and Beverage 85

Food and Beverage Contracts Negotiating Financial 85

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Conferences. Areas of interest. Brand Events.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

QC Event School

DECEMBER 30, 2022

We have extensive experience in planning and executing a wide range of projects for clients within the tech industry, including product launches, conferences and special events. Coordinating logistics and transportation. Coordinating logistics and transportation. Creating custom decorations and ambiance. Booking vendors.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Food and beverage. Food & Beverage (F&B). Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Keep F&B Simple.

Financial 94

Financial Insurance Meetings Food and Beverage 94

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Eventtia

JUNE 2, 2023

Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. For virtual events, you can skip this.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Smart Meetings

OCTOBER 12, 2022

Events Industry Council (EIC) in partnership with its global EIC Equity Task Force, released the results of its 2022 Equity Benchmarking Study at an IMEX press conference. At this new conference center, there are no restaurants, says Director of Group Sales Louis Gonzales. “It DEI Task Force Marks Starting Point for Improvements.

2022 117

2022 Airlines Hotels Tourism 117

SpotMe Blog

JUNE 13, 2023

Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. These companies provide end-to-end event management services. Peace of mind Putting on an impactful pharma event involves countless details and moving parts.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventmobi

FEBRUARY 3, 2021

Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation. For anyone operating on a tight budget, fully virtual conferences may still be the safest bet. How to Turn a Profit with the New Hybrid.

Speakers 248

Speakers 2021 Sponsorships Events 248

Social Tables

OCTOBER 5, 2022

In addition to outlining how much you have to spend on the event overall, breakdown the budget for your party into various categories, including: Venue rental Food costs or catering services Alcoholic/non-alcoholic beverages Entertainment Decorations Guest transportation Party favors. Diagram your Halloween party with ease.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

Smart Meetings

OCTOBER 12, 2022

Events Industry Council (EIC) in partnership with its global EIC Equity Task Force, released the results of its 2022 Equity Benchmarking Study at an IMEX press conference. At this new conference center, there are no restaurants, says Director of Group Sales Louis Gonzales. “It DEI Task Force Marks Starting Point for Improvements.

2022 52

2022 Airlines Hotels Tourism 52

GEVME

JUNE 27, 2018

Every conference starts with an idea. Whether it’s increasing awareness about a niche-related issue or building a platform for new ideas, your goal will define the vision of your conference. Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. When to start looking for a venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Eventtia

OCTOBER 9, 2023

It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Once an agreement is reached, ensure all terms are laid out in a written contract. Document everything. Gather essential materials.

Event Planning 88

Event Planning Retail Social Media Speakers 88

PCMA Convene

JULY 2, 2018

Since then, working as a nonprofit under the conference tagline Creativity + Commerce, C2’s organizers have succeeded in capturing both global attendance and the world’s attention — the 2018 conference, held May 23–25, brought more than 7,000 attendees from 60 countries to Montréal. Moving parts. Could you do this in our hotel?’”.

Food and Beverage 49

Food and Beverage Hotels Sustainability Contracts 49

EventMB

MAY 22, 2022

Why it works: the stands are lightweight and flat-packed, which helps the budget and makes them easy to transport. Food is a crowd pleaser, particularly for long exhibitions and trade shows. You needn’t sell cookware or food to use a booth like this. Two things that always draw a crowd: food and activity.

Trade Shows 161

Trade Shows 2022 2017 2018 161

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. A user conference with a $200,000 budget? Get your list started with the items you know you’ll need – venue, food and beverage, and marketing, for example. A team meeting with a $2,000 budget?

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Check their availability and start working on a contract.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

GEVME

JANUARY 27, 2020

Events and gatherings happen in all sizes, at all kinds of social and commercial environments — whether it is a Christmas party, a large scale conference or a business event. Food and beverage. When it comes to food and beverages, the restaurant, hotel or the independent caterer, each one of these falls into this category. .

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Planning Pod

APRIL 12, 2020

Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Event Income. Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees.

Transportation 78

Transportation Food and Beverage Travel Speakers 78

Socio Events

NOVEMBER 9, 2022

Is it a one-day conference, or a multi-day convention? Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Finalize vendor contracts. Supply plenty of food and beverages in the green room for their pleasure.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees.

Transportation 60

Transportation Food and Beverage Travel Speakers 60

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. The easier it is for guests, the more likely they will attend your conference or event. Food and beverage needs. Transportation.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Planning Pod

AUGUST 12, 2019

This is why caterers and venues like restaurants , hotels , convention and conference centers, wedding venues, banquet halls and special event facilities invented the banquet event order many years ago and why it is a critical part of their venue management systems and processes. Food and Catering. Beverage Service.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. Online event registration for large conferences and trade shows can get tricky. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. Online event registration for large conferences and trade shows can get tricky. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Planning Pod

AUGUST 12, 2019

This is why caterers and venues like restaurants , hotels , convention and conference centers, wedding venues, banquet halls and special event facilities invented the banquet event order many years ago and why it is a critical part of their venue management systems and processes. Food and Catering. Beverage Service.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Endless Events

NOVEMBER 14, 2019

But I’m not referring it to transportation, I’m referring it to events or activities. When we’re having these meetings and conferences and we’re saying all these acronyms. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about. So like 30 PAX.

Insurance 66

Insurance Food and Beverage Contracts Events 66

Stova

MARCH 16, 2023

Self-service kiosks can be set up at local transportation hubs or hotel partners to help attendees get checked in before they even step foot into the event. Kiosks at transportation hubs can also notify an attendee’s hotel of their arrival and put their corresponding room on the priority list for preparation.

Event Technology 40

Event Technology Technology 2023 Events 40

Event Leadership Institute

APRIL 10, 2020

Even when the current lockdowns start to lift, organizations will be far more gun-shy in committing to venue contracts for future events, out of fear of a second wave of the virus causing another cancellation. It will not help venues, transportation, catering, lighting and other vendors. Phase 2: Local Events & Corona-Style Setups.

Financial 116

Financial Trade Shows Food and Beverage 2001 116

PCMA Convene

MARCH 6, 2019

Chefs at the 2018 PCMA Annual Conference in Bangkok serve pasta and other dishes to attendees. In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Rising cost of food/beverage. Contracts and dealing with our volunteers. Budget decreases.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

SmartMeetings

JULY 4, 2020

Smart Meetings asked industry leaders from the front lines of hotels, event venues and creators, transportation, travel, networking, wellness and sustainability to share their commitments and challenges for keeping everyone safe and connected. Transportation. Robert Alexander, president and CEO, RMA Worldwide Chauffered Transportation.

Food and Beverage 122

Food and Beverage Hotels Travel Contracts 122