Master the Event

FEBRUARY 9, 2024

When setting out to plan a conference, it’s often said that choosing the right venue is the most important task. I find planning a conference is like playing cards, pick a card any card. They all hold weight and are equally important to the outcome of the conference. Does Searching for a Conference Venue Overwhelm You?

Conference 40

Conference Venues Insurance Contracts 40

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

Conference 52

Conference Venues Transportation Negotiating 52

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

Venues 78

Venues Conference Food and Beverage Automotive 78

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Coterie Spark

OCTOBER 4, 2021

As we continue to navigate what the “new normal” means for in-person gatherings around the world, we remain in what we call the Wild West of Conference Planning. With that in mind, here are a few things to consider when planning your next conference: Government Mandates and Venue Requirements . Don’t Pack a Room or Bus.

Conference 52

Conference Transportation Government Social Media 52

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

Venues 115

Venues Conference Food and Beverage 2014 115

InitLive

MARCH 4, 2021

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. Like it or not, booking quality entertainment can make a huge difference - it can turn a forgettable conference or event into a successful one; by the same token, not booking quality entertainment can also make a good event a little less memorable.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

TicketBud

OCTOBER 26, 2023

Researchers from the University of Cambridge found that hybrid conferences combined with the promotion of land-bound travel “could be a feasible compromise to reduce emissions by almost 90%.” Offer Alternative Transportation Above, we mentioned how air travel can inflict a large environmental toll.

Sustainability 118

Sustainability Transportation Travel Education 118

InitLive

NOVEMBER 10, 2022

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

EventMB

JUNE 21, 2022

Other challenges have arisen on the air transportation end, with pilot and crew shortages resulting in flight cancellations and lengthy delays. “It Ground transportation has been another challenge, sometimes requiring contracting with several bus companies, including some located out of the city. “If

Hotels 161

Hotels Transportation Trade Shows Contracts 161

Smart Meetings

MAY 20, 2022

IMEX initiatives and efforts in this domain may provide inspiration and a roadmap of ideas for those teams seeking to apply practices in their own conferences, meetings and events. When we apply this concept to the world of events, this would translate to venue and hotel fossil fuel emissions and supplier freight transport.

Sustainability 98

Sustainability 2022 Transportation 2011 98

Event Industry News

AUGUST 20, 2018

ILEC Conference Centre , part of the actual Hotel Ibis London Earls Court, firstly opened in 1972. Over the next 30 years, the hotel operated under several brand names (Centre Hotel, Ramada, Park In…) until 2003 when Accor hotels Group took over the management contract under the Ibis brand.

Conference 76

Conference 2003 2010 Hospitality 76

Event Industry News

SEPTEMBER 10, 2018

The Association of Festival Organisers (AFO) has announced the dates for its 2018 Conference. Now in its 32 nd year the Conference will take place on 9, 10 and 11 November at the prestigious Stratford Manor Conference Centre and Hotel near Stratford upon Avon. At Conference we try to help people avoid the pitfalls”.

Conference 49

Conference Insurance Contracts Transportation 49

Event Marketer

OCTOBER 4, 2023

The city’s challenges related to homelessness, crime and drugs are part of a combination of factors that are impacting the city’s event business, with a number of big tech conferences announcing historic moves out of the city and to Las Vegas. Finally, we have great deals for those that are signing multiyear contracts at one time.

Travel 116

Travel 2024 2025 2026 116

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Ground-Transportation. Want more? Get quotes from multiple AV vendors.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. Public transportation can involve inadequate ventilation and close contact with others. “ —Quote from a meeting planner’s January 2022 conference report.

Meetings 329

Meetings Airlines 2021 Travel 329

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. A cold, wet can of soda might be refreshing but attendees are less likely to squirrel it away for later in their conference bag. she says. •

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

PCMA Convene

JULY 27, 2022

To best prepare you, here are seven kinds of curveballs we’ve seen thrown at event organizers of large conferences in 2022 — and how to deal with them. The meeting rooms you contracted for may have been double booked. Are masks required while using rideshare or public transportation? Short-staffed. Space Conflicts. ON THE WEB.

Hospitality 105

Hospitality Hotels Contracts Transportation 105

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. What Is Corporate Event Planning? The Answer!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

EncoreAPAC

FEBRUARY 19, 2023

Did you know that according to V-EX’s latest sustainability report, a three-day conference with 800 attendees carries the equivalent of 455 tonnes of CO2 – which is the same as 455 return flights from Paris to New York ? Choose low-carbon transport.

Sustainability 52

Sustainability Contracts Transportation 2022 52

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. He is negotiating with transportation companies, as well. Some CVBs have also offered to make up the difference.

2019 89

2019 Meetings Insurance Negotiating 89

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Conferences. Areas of interest. Brand Events.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. Conferences: These events are knowledge-driven, designed to educate and inspire attendees. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

SmartMeetings

MARCH 27, 2020

COVID-19 Considerations for Meetings Contracts. attorney at Devlin Law Firm, explained in a recent Smart Meetings Accelerator webinar “COVID-19 Considerations for Meetings Contracts” that the answer is complicated. We consulted the experts and put together some tips for getting your receipts in order during any down time.

2019 60

2019 Contracts Transportation Consulting 60

Master the Event

DECEMBER 12, 2023

Over the last couple of decades the event, conference,meeting planning industry has exploded. They do airport meet and greets, oversee the transportation, cover registration desks and so much more. Many tour guides work on a contract basis and therefore have the option of who they are working for and when.

Event Planning 40

Event Planning Contracts Transportation Entertainment 40

Event Industry News

MAY 4, 2020

Gateshead Council’s development partner “Ask:PATRIZIA”, has submitted a full planning application for the £260m arena, conference and exhibition centre on Gateshead Quays. It is expected to add over 1,000 jobs and £29 million GVA per annum to the regional economy.

2023 59

2023 Consulting Hotels Contracts 59

SmartMeetings

MARCH 30, 2020

At the same time, planners who normally require a site inspection before they sign a contract are discovering that the right tools can help them make decisions now, while the properties are available. Ask for a Zoom-type video conference inside of the venue’s floorplan. It will give you the look and feel of being in the space.

Hotels 101

Hotels Travel Contracts Transportation 101

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Event Industry News

FEBRUARY 14, 2020

The venue is a premium purpose-built conference and exhibition centre located in the heart of one of the safest, most attractive and welcoming towns in England. Facilities include a world-class conference auditorium, the splendid Royal Hall and 13,700 m 2 flexible event space along with onsite parking and adjacent hotels.

Hotels 59

Hotels Contracts Transportation Venues 59

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. MeetingsNet: A Craigslist for Cancelled Meetings?

Tech 82

Tech Contracts Social Media Event Tech 82

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Sign any contracts with vendors.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Social Tables

AUGUST 29, 2017

Whether it’s a wedding, a business conference, or a large reunion, guests appreciate the ease of booking a room that is already reserved for the group. When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. What’s Best for Your Event? Click To Tweet.

Hotels 68

Hotels Contracts Transportation Travel 68

Connect Your Meetings

JULY 9, 2019

What I do: I am responsible for all meeting arrangements, including food service, room setup, audiovisual, registration, transportation and a list of other key elements for our three main events. I also manage the pre-show selection process, including contracting, site selection and visitation.

2019 76

2019 Site Selections 2016 Contracts 76

QC Event School

DECEMBER 30, 2022

We have extensive experience in planning and executing a wide range of projects for clients within the tech industry, including product launches, conferences and special events. Coordinating logistics and transportation. Coordinating logistics and transportation. Creating custom decorations and ambiance. Booking vendors.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102