SmartMeetings

DECEMBER 24, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.

Contracts 105

Contracts 2021 Negotiating Airlines 105

SmartMeetings

DECEMBER 24, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training.

Contracts 96

Contracts 2021 Negotiating Airlines 96

Smart Meetings

MARCH 28, 2022

Editor’s note : The lawyer quoted in this article is not providing legal advice. Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Who’s Got Jurisdiction?

Contracts 78

Contracts Insurance Negotiating Government 78

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Endless Events

FEBRUARY 28, 2020

Imagine a world where you could spend an unlimited amount of money in whatever store you walked in or event you planned. I will break down the best ways to save money in an event AV contract without compromising your event. Undoubtedly, incorporating AV into your event can use a majority of your budget quickly.

Contracts 117

Contracts Insurance Negotiating Events 117

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. But what if you are a new event planner, and don’t have the funds to pay a legal professional? Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. General Information.

Contracts 70

Contracts Events Venues Banking 70

SmartMeetings

JUNE 13, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Velvet Chainsaw

MARCH 15, 2023

According to a study by the World Scholarship Vault , event planner stress levels are hitting a new high — the third-most stressful job in the world for 2023. Meanwhile, nearly every article I read or industry panel I attend is proclaiming that our industry is nearing a full recovery. But things have changed. Price increases.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

Conferences that Work

DECEMBER 5, 2016

Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. I am well aware of the incredible demands made on meeting planners before and during events. ” — Brown Out , snopes.com.

Contracts 120

Contracts 2014 Consulting Conference 120

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 72

Contracts Hotels Insurance Negotiating 72

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 222

Contracts 2024 Conference Venues 222

Endless Events

MARCH 6, 2020

?? The Best of the Best: Saving Money: 6 Best Ways To Save On An Event AV Contract. Event Safety: Better Safe Than Sorry: How To Implement An Event Crisis Communication Plan. ? There are ways to save money on your AV contract! (15-minute There are tons of ways to cut down some costs when planning your event.

Contracts 62

Contracts Tech 2020 Conference 62

Attendease

JANUARY 30, 2024

Events offer tremendous opportunities to generate leads and move prospects along the sales funnel. Yet it’s surprising how many people struggle to start meaningful conversations that result in an adequate number of potential leads and sales to pay off the costs and overcome the challenges of event marketing.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

SmartMeetings

FEBRUARY 12, 2024

Goodman’s 275 project managers, technical directors, engineers, digital producers and technical specialists manage complex events—a term he uses to describe considerations beyond size and price. Those who have produced events near the White House are probably already considering how to deal with Wi-Fi interruptions from passing motorcades.

2024 98

2024 Contracts Events Tech 98

MeetingsNet

JULY 10, 2023

According to the union, of the 60 properties in Southern California whose contracts expired at the end of June, only the Westin Bonaventure has reached an agreement with workers for higher wages and better working conditions. In those cases, a well-written force majeure clause might allow the group to cancel their contract without penalty.

Hotels 98

Hotels Contracts Negotiating Tourism 98

Master the Event

DECEMBER 13, 2023

If you’ve been tasked with planning your next office corporate event, chances are it’s not your main job. If you’re lucky your office will have a committee where the various tasks involved with planning the event can be assigned. Whatever the reason it’s important that the event is designed with the attendees in mind.

Corporate Events 97

Corporate Events Event Ideas Negotiating Entertainment 97

SmartMeetings

MARCH 26, 2024

Weighted risk tracking helps manage real contingency requirements We all plan events months in advance, years in advance, or maybe even, days in advance. Many event managers will create a line item for “contingencies” as a bulk number based on a percentage of the overall budget. This article appears in the March 2024 issue.

Risk Management 98

Risk Management Management Financial Insurance 98

Master the Event

DECEMBER 12, 2023

Once you’ve outlined your event, done the site visits and have selected your accommodations and suppliers, the hard part is done. But when the file gets handed over to event services, that’s when the nitty-gritty gets underway. But when the file gets handed over to event services, that’s when the nitty-gritty gets underway.

Contracts 75

Contracts Transportation Entertainment Events 75

MeetingsNet

DECEMBER 20, 2022

According to this article from CBS News , “it was a tsunami that engulfed the hotel and neighboring restaurants,” said Berlin Mayor Franziska Giffey, noting that it was sheer luck that the aquarium failure occurred at 5:45 a.m. and nobody was killed.

Hotels 106

Hotels Meetings Contracts Financial 106

Velvet Chainsaw

APRIL 12, 2022

The events community can learn a lot from the B2C social landscape as we navigate the ins and outs of best practices and trends for moving fence-sitters to paying registrants. We’ve culled those trends to identify five that are applicable to the B2B events industry. Integrity is endearing,” according to the article. Data rules.

B2C 370

B2C Social Media B2B Advertising 370

Velvet Chainsaw

MARCH 12, 2020

The disruption to the live events industry due to the Pandemic COVID-19 is unprecedented and impossible to escape. Many industry organizations and business leaders have taken the position that shows, events and business must go on with appropriate precautions. I’d be extremely disappointed if my favorite event was cancelled.

Government 447

Government Social Media Contracts Travel 447

Smart Meetings

DECEMBER 15, 2023

In the events industry, the trifecta between program managers, production and creative is imperative to manifesting a memorable experience for attendees. Smart Meetings gives tips on how to engage each of these departments and develop true collaboration to have “smooth synergy” when creating events.

2023 104

2023 Financial Contracts Education 104

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” While corporate events are happening, they’re not the same and show no signs of returning to any kind of “normal” (if there is such a thing!). On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

JUNE 27, 2023

This excerpt from “ What to Know About Event Sourcing: Part 1 ” is reprinted with permission from the Meetings & Incentives Worldwide blog. Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process.

Hotels 111

Hotels Contracts Meetings Events 111

MeetingsNet

APRIL 3, 2024

Some associations are making it easier for working mothers to attend events. Interestingly, the scientific- and medical-association community is one that’s taken a leading role in developing event-childcare initiatives. There are also tips for promoting the childcare services to event participants.

Insurance 52

Insurance Contracts Education Hotels 52

MeetingsNet

MARCH 10, 2022

All that can be done if both sides are upfront about their needs and capabilities, notes Linda McNairy, vice president of the Americas, American Express Meetings and Events. It’s about taking the dialogue to the level of a true partnership, versus the hotel saying, ‘Everything is wonderful; the event is going to be fantastic.’”.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

OCTOBER 17, 2022

At a recent international event that had been rescheduled three times due to Covid, a major sponsor backed out of reserved rooms at the last minute. With literally days until the event, there was nothing the event planner could do—except plan ahead for the next event. There goes the room minimum! Start Sooner.

Meetings 98

Meetings Contracts Hotels Travel 98

SmartMeetings

MAY 28, 2020

Editor’s note : The lawyers quoted in this article are not providing legal advice. Ty Sheaks, partner at McCathern, PLLC, says knowing where to draw this line is a bit tricky and depends on laws in place where the event is occurring. If an attendee gets sick at your event (or shortly thereafter), what do you do?

Contracts 111

Contracts Government Consulting Hotels 111

MeetingsNet

JULY 26, 2022

Forget the post-event online survey. The two-hour “talk back” session, a show tradition for more than 20 years, saw about 150 people step up to microphones set around the room and provide their opinion directly to planners about what needed to improve at next year’s event.

Contracts 98

Contracts 2019 Events 98

MeetingsNet

DECEMBER 2, 2021

A meeting professional’s expertise can go in any number of directions: marketing, adult education, event design, site selection, contracting, event technology … It’s a dynamic role. The article is addressed to hoteliers but provides meeting planners with some basics on HVAC filtration and some ways to improve ventilation.

Site Selections 105

Site Selections Contracts Hotels 2020 105

Conferences that Work

MAY 14, 2018

Mythodology: Event socials are a good way to meet people. Reality : People tend to stay with people they already know at event socials. Participant-driven and participation-rich events provide far more opportunities to meet people you actually want to meet. Mythodology: Learning occurs through events.

Conference 205

Conference 2011 2014 Contracts 205

Conferences that Work

JUNE 30, 2022

Here are two concrete suggestions for action: Read the full article at Conferences That Work The post What meeting planners who support women’s rights can do appeared first on Conferences That Work. Meanwhile, six out of 10 Americans — 61 percent — say they support abortion rights. No related posts.

Meetings 296

Meetings Conference Contracts Events 296

MeetingsNet

DECEMBER 8, 2022

A November 29 article on MeetingsNet.com about contract clauses that can better protect groups when a venue cancels drew a lot of conversation on Meetings Community (MeCo), an online chat forum for meeting professionals. We were not a true citywide, but we were a very good piece of business for that city,” she says.

Venues 65

Venues Negotiating Contracts Hotels 65

SmartMeetings

APRIL 13, 2021

When planning an event, we’ve always had to weigh factors, such as holidays and seasons, that helped determine the best time to host it. Now as pandemic restrictions are being lifted and more people are getting vaccinated , we have to decide not only when to host an event but also whether to host it virtually or live.

Contracts 129

Contracts Travel Trade Shows Sponsorships 129

SpotMe Blog

NOVEMBER 29, 2022

Event compliance is a number one priority in the pharma industry. By understanding the event compliance landscape and working with experienced partners, life science companies can use event technology to drive engagement and enhance the experience for both HCPs and KOLs. What is pharma event compliance? Not so much.

Event Technology 130

Event Technology Technology Contracts Speakers 130