Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Technology income (from advertising). 20 – $10 = $10.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Visualize the number of guests.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Eventmobi

MAY 17, 2023

Make sure a nonprofit advertising agency has the chance to sponsor that stage! The first example features a virtual conference with meaningful sponsorship level names. That could mean they receive more benefits for more money; they could be themed for different types of sponsors (eg. Check out these event sponsorship level examples.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

Social Tables

JUNE 29, 2023

Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. They will connect with the press, generate buzz for the fundraiser, send invitations, create email campaigns, and advertise the event (both online and offline).

Event Planning 78

Event Planning Social Media Advertising Banking 78

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. Many of the people we supply are celebrities, but not always – particularly for conferences – when clients don’t necessarily need a well known name, just a solid professional. How do we work?

Negotiating 51

Negotiating Advertising Consulting Insurance 51

Plan Your Meetings

JUNE 10, 2016

They have already been compensated and participation on panels and speaking at events is a triple win: The employee, the employer and the conference organizers benefit. There are a number of instances in which engaging speakers for free makes sense and few would object to it. Facilitating breakout sessions at conferences.

Speakers 47

Speakers Social Media Advertising Conference 47

Event Industry News

NOVEMBER 15, 2022

UKSV was recognised for its work producing a three-day conference for leading research-driven family-owned biopharmaceutical company Boehringer Ingelheim (BI). UKSV developed the engaging conference, which was six months in the planning, around the concept of a television magazine and chat show.

Ecommerce 57

Ecommerce 2015 Advertising Contracts 57

Endless Events

NOVEMBER 1, 2022

But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. Event platforms for in-person conferences allow attendees to customize their schedules. How can you track attendee metrics? Or engagement? Increase Attendance.

Sponsorships 132

Sponsorships Event Apps Events Advertising 132

Bizzabo

AUGUST 30, 2018

This month we spoke with Stephanie Hannah, the Director of Strategic Marketing at Trace3, about growing an event, running an awards show, and delivering a blockbuster conference experience. Trace3 , a leading provider of IT solutions, developed their Evolve conference in response to this trend. If so, how did you surmount it?

Conference 48

Conference 2012 Negotiating Speakers 48

Event Planning BluePrint

DECEMBER 1, 2021

Let’s hope you covered all your bases in the contract you had your clients sign. What does your contract say? Developing a cancellation policy to include in your contract is an absolute must. What happens if the client cancels because of a mistake or breach of contract on your end? Guest speakers. If so, how much?

Contracts 62

Contracts Airlines Trade Shows Social Media 62

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. For anyone operating on a tight budget, fully virtual conferences may still be the safest bet. Before the pandemic hit, most hybrid events treated the virtual audience as an afterthought.

2021 248

2021 Speakers Sponsorships Events 248

QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. What Is Corporate Event Planning? The Answer!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Whether you’re planning a conference, trade show, or expo, you can use this guide as a checklist for the roadmap toward your success.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

StraussCA

JUNE 29, 2022

Avoid conflicts with other conferences in your target industry, school breaks, public and religious holidays. Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Marketing costs for traditional and social media, website advertising, signage, and print materials.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Velvet Chainsaw

NOVEMBER 6, 2017

Some organizations spend as little as 2 percent and have a very healthy conference product, while others rack up spending in the 20- to 25-percent range and are on life support. Here are four insights we’ve learned from analyzing the marketing-spend category: Marketing spend for conferences with an expo is usually closer to 6 percent.

Marketing 80

Marketing Food and Beverage Attendance Marketing Conference 80

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Eventtia

FEBRUARY 7, 2023

Moreover, ChatGPT can assist lawyers in writing legal documents, contracts, and briefs. You will have the chance to hear from keynote speakers, participate in roundtable sessions, and network with fellow attendees. Speakers ❓Question: What international speakers can I invite to talk at this event? Example #1.

Speakers 48

Speakers Social Media Venues Advertising 48

PCMA Convene

SEPTEMBER 18, 2017

After studying 100 or so meetings’ profit-and-loss statements in great detail, I can confirm that this expense line item varies greatly.Some organizations spend as little as 2 percent and have a very healthy conference product, while others rack up spending in the 20- to 25-percent range and are on life support. Why such a big difference?

Marketing 60

Marketing Food and Beverage Meetings Advertising 60

Smart Meetings

SEPTEMBER 5, 2018

Websites, registration apps, email campaigns, and advertising can all impact your budget, so plan accordingly. Whether it be a live band, aerial artists or fire dancers, keynote speakers or moderators, entertainment is an important part of any event to wow your audience and keep them engaged. Credit Card Fees. Entertainment.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Boomset

JULY 29, 2018

Speakers – Choosing guest speakers should also be a high priority to ensure that you can book them for your chosen date. Your speakers can then present their lecture before breaking for lunch and more presentations can take place in the afternoon. Date – Fixing the date should be one of your top priorities.

Corporate Events 48

Corporate Events Transportation Wireless Speakers 48

PCMA Convene

SEPTEMBER 18, 2017

After studying 100 or so meetings’ profit-and-loss statements in great detail, I can confirm that this expense line item varies greatly.Some organizations spend as little as 2 percent and have a very healthy conference product, while others rack up spending in the 20- to 25-percent range and are on life support. Why such a big difference?

Marketing 51

Marketing Meetings Food and Beverage Advertising 51

Eventory

APRIL 14, 2021

Eventory’s integration with Salesforce and Livespace gives the organizers insight into data and processes required to increase the number of new contracts. The event is another point of marketing contact, such as a website, advertising on Facebook or LinkedIn. We have this data in one internal system.

Marketing 78

Marketing Advertising Contracts Events 78

Capterra Event Management

JULY 19, 2017

There are many event types , big and small, such as conferences, seminars, meetings, team building events, trade shows, business dinners, networking events, product launches, and award ceremonies. Will you provide in-house catering services or contract out for catering? Not every event planning business is the same.

Event Planning 63

Event Planning Social Media 2006 Advertising 63

PCMA Convene

MARCH 1, 2018

What do you do when you’ve booked your ambitious biennial conference just as your country’s economy slips into a serious recession? The company credits the use of email, apps, and social media — including Instagram and Facebook, where they posted news about speakers and promotions — with finding a larger audience.

2017 49

2017 Social Media Financial 2014 49

Capterra Event Management

JUNE 4, 2018

Your headline-grabbing speaker won’t count for much without taking these factors into consideration. According to ASAE, there are a couple of ways you can help mitigate these costs: Sell sponsorship of WiFi to an advertiser. WiFi at events isn’t free, but it doesn’t have to cost you a fortune.

Venues 64

Venues Transportation Hotels Event Planning 64

Eventscase Blog

JULY 27, 2023

Contracting one on rent allows seamless social sharing in real-time. If you have partnered with local restaurants in the area, tag them on social media and advertise what menu items they’ll be bringing to your event. For instance, a music event could end with attendees getting mini portable speakers to take home.

Social Media 52

Social Media Marketing Events Trade Shows 52

Social Tables

MAY 14, 2019

But for larger events like a conference or a community-wide event, the attendee pool is likely to be a lot more dynamic. At a recent conference hosted by the company, planners put some of these personas to use in their own planning to create unique experiences for each. In most cases, the details of the proposal aren’t set in stone.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

PCMA Convene

FEBRUARY 28, 2018

We are preparing for fewer European attendees as a result of new European regulations restricting the sponsorship of physicians to attend conferences in the U.S. Contracting space — Total exhibition space shrank 20 percent compared to the average exposition footprint in last year’s survey. ASSOCIATION PROFESSIONALS.

Marketing 78

Marketing Meetings 2016 2007 78

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. Vicky’s team creates standard company contract clauses that auto-populate on every RFP. Make a budget based on what you think would be a likely cost.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Securing talents (keynote speakers, presenters, entertainers, etc.) Develop media kit content (speaker bio information, photos, etc.) Accessibility requirements (i.e.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Stova

MARCH 17, 2023

Prepare Yourself Do you have everything ready in advance like contracts, invoices, asset lists, etc.? If you let potential sponsors know that your audience is capable of buying and that there will be big decision-makers in attendance, it may put their sponsorship contract on the fast track.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Attendease.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Attendease.

Event Management 60

Event Management Management 2019 Social Media 60

Attendify

FEBRUARY 2, 2020

TEAM ATTENDIFY: So is influencer marketing meant to be used in tandem with other event marketing vehicles like social media, email promotions, digital advertising and video? Bonus tip: You can contract with your influencer to specifically cover different types of content in their mobile app posts. TAMI NEALY: Absolutely.

Event Marketing 44

Event Marketing Marketing Social Media Event Apps 44

Planning Pod

AUGUST 24, 2019

When you get down to it, event marketing educates your potential attendees about the scope and theme of your event; provides the particulars about the event (reasons to attend, location, date/time, speakers/entertainment, etc.); Values, mission, content focus, featured speakers/entertainment, etc. Speaker and entertainment selections.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131