SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. In-person events are all about human connection.

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2023 Technology Event Apps Social Media 130

ePly

MARCH 26, 2024

In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. From establishing clear and achievable event goals to coordinating final details and post-event analysis, this resource provides a wealth of practical insights for crafting successful events.

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Event Planning Negotiating Events Event Planning Tools 62

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

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Financial Negotiating Entertainment Retail 117

Stova

AUGUST 24, 2023

Understanding the primary goals will help you allocate resources to areas that directly contribute to achieving these objectives, preventing unnecessary expenditures. Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Errors can lead to wasted money, time, and resources. Bad weather, emergency closure of venues, or presenters calling in sick can affect your events.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). you will need, and the venue layout you’ll need for that event. What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

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Speakers Consulting Healthcare Financial 101

Hubilo Blog

FEBRUARY 25, 2020

Why have a keynote speaker at your event? This where you need keynote speakers at your event or conference. Often event planners find it difficult to find an easy reference list of keynote speakers or guest speakers for various industry segments. Keynote speakers in Marketing and Sales. Seth Godin Who is he?

Speakers 98

Speakers Healthcare Consulting Financial 98

Smart Meetings

DECEMBER 11, 2018

Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Always pre-con: Before the official event date arrives, smooth out any potential hiccups with the heads of the venue.

Food and Beverage 76

Food and Beverage Negotiating Contracts Speakers 76

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Identify your needs You might start by asking: how do I find sponsors for an event? Going virtual?

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Sponsorships Social Media Trade Shows Food and Beverage 195

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

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Event Planning Financial Negotiating Education 62

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

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Event Management Management Speakers Contracts 78

Eventmobi

JUNE 16, 2023

Non dues revenue matters because it supports your organization if traditional membership dues stagnate, and helps you grow your organization as you require more resources. To overcome this, try allocating resources strategically, using technology and automation, and outsourcing specific tasks to become more efficient.

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Sponsorships Financial Social Media Conference 195

GEVME

JANUARY 26, 2021

Through hybrid events, you make it easy for people who want to attend your event but cannot make it to the physical venue, and for people who want to try out your event without investing a lot of resources and efforts from their side. . Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint.

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Sponsorships Travel Events Risk Management 218

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. We’re able to know where the equipment is, how long it’s going to be used, when it needs to be at the next venue,” Rissi said. Use just a spotlight for your speakers. John Rissi.

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2019 Transportation Hospitality Travel 125

Endless Events

APRIL 4, 2023

From balancing a budget to finding the perfect venue and speakers, you’ve got to juggle a lot to put on an all-star event. You need to see a return on the time, money, and resources you spent planning the event. Set and Follow a Budget Your budget will affect everything from your venue to your programming and marketing.

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Speakers Entertainment Sponsorships Event Management 62

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Initiate conversations.

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Event Planning Retail Social Media Speakers 88

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

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Corporate Events Event Planning Negotiating Trade Shows 94

Purple

AUGUST 30, 2023

You also need to be cognizant of your resources and capabilities — you may need to bring in a third-party to assist in facilitation and management. You'll want to think about how much you're willing to negotiate prior to going in. What compromises are you willing to make, and what aspects of your event are non-negotiable?

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Negotiating Technology Social Media Speakers 52

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. Performing Artistes act as consultants; we negotiate fees, issue contracts, and provide a full liaison between client and celebrity from initial enquiry to the final execution of the event. How do we work?

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Negotiating Advertising Consulting Insurance 51

Endless Events

MAY 13, 2022

These soft skills help event planners manage everything that goes into event planning, for example choosing a venue, labor costs, attendee engagement, sponsorship opportunities, speaker management, and more. It’s a fast-paced work environment and it requires undivided attention. Pursue A Degree In Relevant Fields.

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Event Planning Government Event Management 2014 133

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

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Event Marketing Marketing Social Media Trade Shows 62

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

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Event Management 2023 Management Healthcare 130

GEVME

JANUARY 27, 2021

Through hybrid events, you make it easy for people who want to attend your event but cannot make it to the physical venue, and for people who want to try out your event without investing a lot of resources and efforts from their side. Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint.

Sponsorships 156

Sponsorships Travel Events Risk Management 156

GEVME

JANUARY 27, 2021

Through hybrid events, you make it easy for people who want to attend your event but cannot make it to the physical venue, and for people who want to try out your event without investing a lot of resources and efforts from their side. Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint.

Sponsorships 156

Sponsorships Travel Events Risk Management 156

ePly

FEBRUARY 18, 2024

Conferences: At company-run conferences, corporate event planning includes driving attendees, negotiating hotel arrangements (including technology requirements), and building agendas with keynotes, sessions, and breakout sessions to finding sponsors and creating hospitality and networking opportunities.

Corporate Events 62

Corporate Events Event Planning Trade Shows Speakers 62

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Endless Events

MARCH 10, 2020

We’ve covered topics such as how to plan an event without visiting the venue , how Virtual Reality can impact the events industry , and much more. What we found is that it really does us no good to source the speakers more than six months out because something will come up then they’re not able to do it.

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Speakers Education Social Media Events 159

Eventsforce

JANUARY 14, 2021

Event design has changed, venue operations have changed and how attendees consume content has changed. Sales, Persuasion and Negotiation . We are all persuading and negotiating with each other throughout our day to day activities. It’s something event planners have been dealing with in every aspect of their job.

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Event Planning Negotiating 2021 2020 109

Planning Pod

JANUARY 17, 2017

Being the resourceful people we are, event pros have been adept at finding inventive solutions to event budget limitations because flexibility and problem-solving are two essential traits for succeeding in this business (and we have those traits in spades). Book vendors and venues for multiple events. Focus on quality over quantity.

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Food and Beverage Negotiating Contracts Hotels 133

Bizzabo

NOVEMBER 25, 2019

This is a great resources if you're looking to dive deep into topics like event community, personalization, and event ROI. A popular industry podcast, Meetings Podcast covers a wide variety of topics, from special event planning, to event logistics, AV assistance and event speakers. Techsytalk Unscripted. Meetings Podcast. PlannersPod.

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Event Tech Tech Event Technology Technology 103

SmartMeetings

NOVEMBER 20, 2019

Do you know the venue inside and out? Specifically, ask your venue which of its costs are taxable. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Don’t be so sure.

Social Media 58

Social Media Sponsorships Speakers Contracts 58

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. These can take a toll on time, money, and other resources. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. Decide the theme.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Event Industry News

JUNE 27, 2019

Marco is a Harvard Business School OPM Graduate, and member of YPO, the Young Presidents Organization and a frequent speaker at industry conferences. In addition, throughout the last eight years, I have helped negotiate numerous event tech investments. Best and worst moments working in the events industry?

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Event Technology Technology Tech Event Tech 78

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Emergency Notifications: In case of any changes in the event’s schedule, venue, or other critical aspects, the software should be able to send out emergency notifications. Their insights can be invaluable.

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Negotiating Retail Financial Management 118

Hubilo Blog

JULY 16, 2018

Take into consideration the cost of food, venue or accommodation. Event planners can negotiate to have an easier time while allocating resources. Attendee friendly venue. Many planners find it stressful when picking an event venue that will please the guests. Many planners make the mistake of estimating cost.

Corporate Events 78

Corporate Events Event Planning Management Negotiating 78

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. What other events are happening at the venue before or after your event, and how they might affect your schedule.

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Event Planning Food and Beverage Events Venues 138