Coterie Spark

APRIL 22, 2022

Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues. Synthesize your notes so you can pick a venue.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

Velvet Chainsaw

FEBRUARY 25, 2021

In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. In addition to the many online resources, there are a growing number of vendors who can help inform the safety plans for in-person events.

Contracts 438

Contracts Financial Negotiating 2021 438

Attendease

APRIL 4, 2024

These tried-and-true strategies will help you maximize time, energy, and resources so you can scale without creating more work for yourself. Think through the resources, staff, budget, venue size, marketing channels, etc., Negotiate ongoing partnerships with venues and vendors to secure bulk discounts.

Event Management 195

Event Management Management Sustainability Corporate Events 195

QC Event School

APRIL 6, 2023

The Ultimate QC Event School Master List of Blog Resources Okay, let’s get to the reason you’re really here – all those invaluable blog resources at your disposal! Join QC Event School’s Virtual Classroom on Facebook today! Then you’ve guessed it – the articles listed below were hand-picked just for you!

Corporate Events 52

Corporate Events Social Media Consulting Event Planning 52

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

Negotiating 105

Negotiating Contracts Hotels Consulting 105

Master the Event

APRIL 5, 2022

Conference Planning Resources – Why oh WHY!? Planning a conference includes way more than just booking a venue or two. Not only will this one act help save you time and money, it will provide an incredible and knowledgeable resource. Spotlight on Conference Planning Resources. Wondering how to plan a conference?

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

TicketBud

DECEMBER 13, 2023

A clearly defined budget provides a framework for decision-making, enabling event organizers to strategically allocate resources. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. Understand expenses. Set up a contingency fund.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Decibel Management

APRIL 28, 2021

I recently had the pleasure of guesting on Les Goldberg’s 39th episode of LMG’s The Road Ahead podcast , alongside Lauren Chelf from AOAC International, and Diane Kovats from ISCB, to discuss negotiating and navigating event venues through the COVID-lens. Determine venue staffing needs. Hotel room rates are often negotiable.

Venues 94

Venues Negotiating Hotels Management 94

Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Effective project management is crucial for seamless execution—AKA your sanity. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Eventinterface

JULY 27, 2016

Dozens of factors go into the venue selection process. Meeting Planners need to make an informed decision based on what each venue has to offer in terms of accommodations, location, pricing and availability. Here are a few questions or issues to be aware of as you search for your next conference venue. Venues vary significantly.

Venues 157

Venues Conference Negotiating Contracts 157

Event Planning BluePrint

FEBRUARY 9, 2024

A thoroughly planned budget provides a safety net, preventing overspending and enabling you to allocate resources efficiently. Start with the total amount you can allocate to the event, and then break it down by categories, such as venue, catering, entertainment, and decor. Cost-Saving Strategies That Work Vendor negotiation is an art.

Management 62

Management Negotiating Financial Entertainment 62

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. It can also open new opportunities for resources and cross-promotion. Understand Your Budget Planning ahead allows you to allocate resources more effectively. Remember, logistics take time.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

SmartMeetings

AUGUST 31, 2023

We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections. Prepare to Research : When looking for the “perfect” boutique property or unique venue, traditional search methods may not be enough.

Travel 98

Travel Negotiating Corporate Meetings 2023 98

Prestige Events Magazine

FEBRUARY 13, 2024

Its partnership with LM Media Worldwide allows clients to take advantage of a global purchasing power that is able to secure exclusive rates, availability, and promotions across hotels of all price points; in 2023, LM Media Worldwide sourced, contracted, and negotiated over 400,000 hotel room nights globally.

Hotels 59

Hotels Contracts 2024 Negotiating 59

Eventtia

NOVEMBER 10, 2023

Each model has its own advantages and trade-offs, so selecting the one that aligns best with your objectives and financial resources is essential for successful event planning. These resources should enable your team to adapt to the software quickly, reducing the learning curve and ensuring smooth collaboration among team members.

Event Management 117

Event Management Management Negotiating Financial 117

Event Guru

MARCH 6, 2024

A software that allows for unlimited events as well as unlimited seats is a smart move if you are a large venue that organizes many events. Improved Productivity: User Training: Fewer software applications mean less time and resources spent on training users, leading to quicker adoption and improved productivity.

Negotiating 40

Negotiating Government Contracts Sports 40

Event Industry News

OCTOBER 10, 2018

Using a venue sourcing agency may be a relatively new concept for many organisations. This is all very well in theory but with so many venue finding agencies competing for business, how can you tell the good from the bad and the ugly? Access to a huge and imaginative variety of venues. Superb commercial negotiation skills.

Venues 73

Venues Negotiating Sports Corporate Events 73

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Balancing Quality and Cost High-end venues, gourmet catering, top-tier entertainment, and state-of-the-art equipment all carry premium price tags.

Financial 117

Financial Negotiating Entertainment Retail 117

Stova

AUGUST 24, 2023

Understanding the primary goals will help you allocate resources to areas that directly contribute to achieving these objectives, preventing unnecessary expenditures. Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

Event Planning BluePrint

MARCH 15, 2024

Defining the Role of an Event Planner Event planners are the architects behind successful events, shouldering responsibilities that range from selecting the perfect venue to managing vendors, overseeing budgets, coordinating timelines, and solving unforeseen issues.

Event Planning 62

Event Planning Negotiating Education Social Media 62

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? A budget that fits into the price range of booking your venue and/or event services.

Venues 103

Venues Hospitality Contracts Events 103

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. He is also not seeing a lot or protracted negotiations. The post Urban Venues Seeing Return of Group Business appeared first on Smart Meetings.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. You have probably noticed the rise in unique wedding venues such as Vineyards or breweries or rustic barns, highlighting the fact that people want different!

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

ePly

MARCH 26, 2024

In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. From establishing clear and achievable event goals to coordinating final details and post-event analysis, this resource provides a wealth of practical insights for crafting successful events.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Google is obviously an excellent resource as well. Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. Just make sure to search past page 1.

Negotiating 117

Negotiating Social Media Contracts Events 117

Eventtia

NOVEMBER 10, 2023

Each model has its own advantages and trade-offs, so selecting the one that aligns best with your objectives and financial resources is essential for successful event planning. These resources should enable your team to adapt to the software quickly, reducing the learning curve and ensuring smooth collaboration among team members.

Event Management 96

Event Management Management Negotiating Financial 96

SmartMeetings

OCTOBER 25, 2016

A tiny budget can force planners to get creative and think outside the box, but it can also mean being forced to choose between the perfect venue and a tolerable one. Knowing what to expect will give you more leverage at the negotiating table. So what’s a planner to do? Also, get an idea of what’s happening in the rest of the industry.

Negotiating 40

Negotiating Corporate Meetings 2017 Event Technology 40

StraussCA

MARCH 7, 2024

For instance, associations can negotiate favorable deals with event venues or suppliers to reduce costs without compromising on quality. Tip #2: Diversify Revenue Streams In times of financial instability, creativity with financial resources is vital.

Event Planning 52

Event Planning Social Media Financial Sponsorships 52

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

Nuila Events LLC

MARCH 30, 2016

Do you really want to get stuck negotiating contracts with hotels for sleeping rooms? Negotiating with caterers and making sure that the menu is a great choice for your guests? Nuila Events becomes the efficiency resource that you can use to handle every aspect of an event and make sure it is as first rate as you deserve it to be.

Negotiating 40

Negotiating Social Media 2016 Sponsorships 40

Endless Events

MAY 30, 2018

Alternative Event Venues are a huge and growing trend this year. But how do you find these alternative event venues? But how do you find these alternative event venues? What do you have to keep in mind when planning at an alternative venue? Why venue walkthroughs are so important. Lets jump in. This is all for you!

Venues 95

Venues 2018 Events Technology 95

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. This involves negotiating with vendors, identifying cost-saving opportunities, and monitoring expenses to avoid overspending. Venue Selection and Management The choice of venue can make or break an event.

Event Planning 62

Event Planning Financial Negotiating Education 62

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

PCMA Convene

OCTOBER 13, 2023

This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation. Be Resourceful When Budgeting Melton’s strategy is to consider inflation levels and budget accordingly, so she isn’t caught off guard by changes.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Errors can lead to wasted money, time, and resources. Bad weather, emergency closure of venues, or presenters calling in sick can affect your events.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186