Smart Meetings

FEBRUARY 7, 2022

Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. laundry list of specific events vs. broad catch-all language). March 22 at 11 a.m. PDT/ 2:00 pm.

Contracts 105

Contracts Negotiating Insurance Government 105

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 78

Contracts Insurance Negotiating Government 78

SmartMeetings

MARCH 25, 2021

The venue should agree to hold harmless, indemnify and agree to defend the group from asserted claims, judgments and liabilities from failure to comply with agreed-upon protocols and standards. Co-insurance should include coverage for third-party claims, so that if an attendee gets injured or sick, you are held harmless.

Contracts 119

Contracts Insurance Hotels Negotiating 119

MeetingsNet

NOVEMBER 22, 2019

There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. The reality is that YOU as the CUSTOMER have rights during contract negotiations that allow you to CHOOSE your event partners and avoid excessive charges.

Contracts 105

Contracts Negotiating Insurance Venues 105

The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? Do you carry liability insurance? Pro tip: Urge your clients against booking a vendor who does not maintain their own liability insurance. Event Venue Specific Questions. Do you require Event Liability Insurance? Pro tip: Most venues require clients to obtain an event liability policy.

Insurance 59

Insurance Negotiating Contracts Venues 59

Canadian Special Events

JUNE 9, 2017

I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Most of the contracts, big acts provide are what I would refer to as “boiler plate” – meaning built for these acts when they tour large venues.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 82

Financial Insurance Meetings Food and Beverage 82

Gallus Events

SEPTEMBER 11, 2018

Even if a venue is chasing you to sign, you should hold off until you are sure of the number of attendees. I often have venues on hold for a few months. It’s rare that you lose a provisional hold but of course if you need that venue then you have to sign, however make sure you sign for as low a cost as you can.

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Insurance Negotiating 2017 Event Management 164

Eventinterface

JUNE 4, 2018

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Eventinterface

SEPTEMBER 4, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

ePly

FEBRUARY 26, 2024

It should include outlining everything from your objectives to your venue to your budget and everything in between. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). What Is an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

The Planner's Lounge

SEPTEMBER 21, 2021

Here is a great article about the Non-Negotiable COVID-19 Policies for Wedding Planners. 4) Client Requirements for Event Insurance. Markel event insurance offers both event cancellation and event liability insurance for weddings. Get more information now on the Markel Insurance website.

Sustainability 64

Sustainability Insurance Contracts Travel 64

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 66

Negotiating Transportation Contracts Insurance 66

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Concession Misconceptions.

Meetings 114

Meetings Contracts Insurance 2025 114

Social Tables

AUGUST 10, 2023

They may help with everything from choosing the venue and selecting vendors to coordinating the ceremony and reception. Planners employed by a company or organization may earn a salary, health insurance, retirement benefits, and paid time off. Learn how to negotiate contracts. Social event planners.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Ticket insurance. “Start planning twice as early,” advised Marvin McTaw, CEO of event-management platform provider Sched. Leverage your vendors. Drink tickets.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. On this episode of Event TALK we share how you can get that time back. In essence, what are the key pieces of information you need to provide a planner with a great proposal?

Conference 100

Conference Insurance 2015 Hotels 100

Event Leadership Institute

AUGUST 5, 2019

Alternative Venues 101. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. This “invitation pull”, can result in higher attendance than a traditional venue. VIDEO | Stephanie Gatton, previously in venue management for the iconic Solomon R.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

Smart Meetings

NOVEMBER 9, 2018

If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects. Though it may seem antithetical, Devlin contends that meeting hotels halfway, and acknowledging their risk, can lead to better negotiations and deals overall. Financial Risks. Legal Risks.

Risk Management 65

Risk Management Management Contracts Insurance 65

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. Everything that wouldn’t change, such as indemnification or insurance, you don’t mention them in your amendment, and they stay in place as is. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations.

Contracts 99

Contracts Hotels Negotiating Airlines 99

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. Another factor is the insurance needs.

Travel 65

Travel Negotiating Sustainability Airlines 65

QC Event School

MAY 20, 2021

Since the beginning of the global pandemic, the event industry has seen a substantial financial loss, and many vendors and venues have gone out of business. Contract negotiations and securing new vendors. Online venue tours. There will also likely be an increase in wedding and event insurance. Wedding and Event Planning.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

Prestige Events Magazine

DECEMBER 1, 2021

Have you got the perfect venue? When booking a venue for a charity event, logistics need to be considered, such as: ‘Is there enough room for parking? How many guests does the venue hold? Staging is available for hire if your venue does not facilitate it. How much will it cost?’. What entertainment will you have?

Insurance 52

Insurance Entertainment Negotiating Social Media 52

Event Industry News

MARCH 25, 2020

Clients are drawn from a variety of different fields including: Accountancy Advertising Charities Financial Services FTSE 100 companies Insurance The Legal Profession IT Trade Associations Local & National Government Management Consultancy PR and Marketing TV & Radio Production. How do we work?

Negotiating 53

Negotiating Advertising Consulting Insurance 53

MeetingsNet

JANUARY 31, 2018

There are legal and financial risks to both decisions, and no easy answers unless your meeting venue flat-out tells you not to come, says meetings industry attorney, author, and counselor John Foster, Esq., If you have a substantial percentage saying they don’t want to come, try to negotiate with the venue,” says Foster.

Meetings 78

Meetings Contracts Insurance Negotiating 78

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. The process by which the required equipment is loaded into and set up within the venue, and then removed again once the event is over. Load In / Load Out.

Tech 91

Tech Insurance Contracts Technology 91

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 72

Food and Beverage Meetings Contracts Negotiating 72

Stova

MARCH 17, 2023

One of the largest global providers of insurance and employee benefits programs hosts thousands of workshops with corporations’ employees around the world. They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend.

2023 40

2023 Negotiating Food and Beverage Financial 40

Eventinterface

SEPTEMBER 5, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 56

Insurance Negotiating Contracts Venues 56

PCMA Convene

SEPTEMBER 1, 2023

it’s not uncommon to find a higher prevalence of lung disease among marginalized communities , particularly in areas where a significant portion of the population lives below the poverty line and/or does not have health insurance. In the U.S., Acknowledgement, Bustamante said, is key here, which can be achieved by saying, “’I hear you.

Education 52

Education Insurance 2020 Negotiating 52

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Focus first on people and context, then on technology and tools.

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Insurance Food and Beverage Venues Events 122

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M.

2023 97

2023 Meetings Contracts Government 97

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We are moving to a larger venue for 2017. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. • Added a day as well as additional workshops; expanded available exhibit space. . Cut back on meeting frequency. • More outreach.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. While the questions may be the same as you would ask a hotel, planners may not always think to ask them if they are unfamiliar with negotiating cruise contracts,” he says. • Not really, says Grimes.

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63