SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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Contracts Negotiating 2024 Hotels 86

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge.

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2023 Negotiating Insurance Financial 105

Smart Meetings

FEBRUARY 7, 2022

Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. laundry list of specific events vs. broad catch-all language).

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Contracts Negotiating Insurance Government 105

Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . Pay extra attention to indemnification and insurance policies. Because legal expenses are a concern, insurance is now 30-40% more expensive even though it doesn’t cover epidemics. You must have liability and indemnification conversations with vendors too.

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Smart Meetings

MARCH 28, 2022

We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

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Contracts Insurance Negotiating Government 78

Canadian Special Events

JUNE 9, 2017

I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Everything and I mean everything, is negotiable. We need to be aware of some of the key deliverables for our entertainment. ground transportation.

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SmartMeetings

MARCH 25, 2021

Co-insurance should include coverage for third-party claims, so that if an attendee gets injured or sick, you are held harmless. It should also stipulate that claims of property damage should be limited to the amount of property insurance. How do you know when and how much event insurance to include? Always have insurance.

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Contracts Insurance Hotels Negotiating 109

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. With the Summer Olympic Games in Tokyo postponed to 2021 , some of the biggest insurance firms in the world are breathing an enormous sigh of relief.

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Contracts Hotels Insurance Negotiating 72

The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? Do you carry liability insurance? Pro tip: Urge your clients against booking a vendor who does not maintain their own liability insurance. Do you require Event Liability Insurance? Wedding Insurance. Get more information now on the Markel Insurance website. What is your deposit?

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SmartMeetings

OCTOBER 10, 2023

The disconnect extends to insurance companies as well, since trying to insure a business conference still often comes with a form asking if we are providing bouncy castles or other party accouterments. Read More : Tips for Negotiating Your Next Big Event Contract However, there is also the lawyer who prices on commission.

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Insurance Trade Shows Negotiating Banking 73

MeetingsNet

NOVEMBER 22, 2019

There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. The reality is that YOU as the CUSTOMER have rights during contract negotiations that allow you to CHOOSE your event partners and avoid excessive charges.

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SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

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Smart Meetings

DECEMBER 13, 2018

Insurance has become prohibitive, so having this Affordable Care Act option available is important to our members,” he said. A town-hall meeting at the conference identified other resources MPU could help secure, including limited liability insurance and streamlining IATA, CLIA and other travel agent certifications.

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SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

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Smart Meetings

DECEMBER 19, 2022

The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

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Travel Airlines Insurance Negotiating 97

Gallus Events

SEPTEMBER 11, 2018

Here are loads of venue negotiation tips! Insure your events. You can still be left with a huge problem if your event doesn’t work however having insurance will help you reduce your risk profile. Here’s a great article about the Fyre Festival and the need for the right type of event insurance.

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Insurance Negotiating 2017 Event Management 164

Eventinterface

JUNE 4, 2018

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. How event planners can overcome challenges in working with AV companies. Latest AV trends event planners can implement to bring events to the next level.

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ePly

FEBRUARY 26, 2024

Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). You can do this by determining your budget and assembling your event coordination team. Gathering and confirming your speakers, etc.

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The Planner's Lounge

SEPTEMBER 21, 2021

Here is a great article about the Non-Negotiable COVID-19 Policies for Wedding Planners. 4) Client Requirements for Event Insurance. Markel event insurance offers both event cancellation and event liability insurance for weddings. Get more information now on the Markel Insurance website.

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Eventinterface

MAY 7, 2018

The good ones see themselves as part of the larger event team and will share their wealth of experience to insure your overall success. A best-selling author and standing-ovation speaker on sales, marketing and negotiation, his work has earned international acclaim. Selecting the right speakers can make or break your meeting.

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Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. By the Numbers. Jeff Calmus. Tell a Story.

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Financial Insurance Medical Meetings Contracts 98

Eventinterface

SEPTEMBER 4, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. How event planners can overcome challenges in working with AV companies. Latest AV trends event planners can implement to bring events to the next level.

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Insurance Negotiating Contracts Venues 100

SmartMeetings

JULY 25, 2019

During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. During these negotiations, make sure you clearly state your expectations , including an agreed upon response time from your CSM. Encourage creativity in your property.

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Social Tables

AUGUST 10, 2023

Planners employed by a company or organization may earn a salary, health insurance, retirement benefits, and paid time off. Learn how to negotiate contracts. Develop strong negotiation skills that can help you secure higher salaries and better benefits packages when working with a company.

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SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Concession Misconceptions.

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Endless Events

FEBRUARY 28, 2020

If you find out they are charging you 4 days, you may be able to negotiate that cost down to 2.5 Equipment Insurance. Some companies will require you to maintain an insurance policy equivalent to the cost of the equipment rental. After doing the math, you will learn that both discounts are essentially the same thing.

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Contracts Insurance Negotiating Events 117

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. Another factor is the insurance needs.

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Travel Negotiating Sustainability Airlines 65

Endless Events

JANUARY 21, 2020

So, now that you know the costs you need to be aware of, let’s chat in depth about negotiating prices for your AV. Watch our webinar that shares tips on How to Negotiate Prices for Event AV. ?? Not to take the Farmers Insurance tagline… but we know a thing or two because we have SEEN a thing or two.

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EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Certain venues require a set amount of liability as well as being named as additional insured for the event before agreeing to host your event.

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Venues Insurance Transportation Negotiating 106

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Ticket insurance. “Start planning twice as early,” advised Marvin McTaw, CEO of event-management platform provider Sched. The earlier you start, the more leverage you’ll have down the line. Leverage your vendors. Go conservative with hotel room blocks. .

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Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. On this episode of Event TALK we share how you can get that time back. In essence, what are the key pieces of information you need to provide a planner with a great proposal?

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Smart Meetings

NOVEMBER 9, 2018

Though it may seem antithetical, Devlin contends that meeting hotels halfway, and acknowledging their risk, can lead to better negotiations and deals overall. Having event cancellation insurance is the safest step to take. Legal Risks. Beyond contracts however, things begin to get murky.

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Hubilo Blog

JANUARY 8, 2019

You can try and negotiate for discounts. . You should also try to negotiate for complimentary services with them like Wi-Fi and a PA system. Take care of Insurance. Some venues actually won’t agree to do business with you unless you have insurance first. You could also offer valet parking yourself.

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Event Industry News

MARCH 25, 2020

Clients are drawn from a variety of different fields including: Accountancy Advertising Charities Financial Services FTSE 100 companies Insurance The Legal Profession IT Trade Associations Local & National Government Management Consultancy PR and Marketing TV & Radio Production. How do we work?

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Event Leadership Institute

AUGUST 5, 2019

Expect higher insurance requirements, a lengthier contract, and more rules and regulations than at a typical hotel. Negotiating With Venues. Finding the event contact online can be surprisingly difficult. For example, the bases of lighting or sound poles may need to rest on top of rubber pads so as not to scuff the floors.

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Food and Beverage Insurance Contracts Negotiating 55

QC Event School

MAY 20, 2021

Contract negotiations and securing new vendors. There will also likely be an increase in wedding and event insurance. On top of this, you’ll be armed with the resources needed to educate, as well as understand both vendor contracts and negotiate terms. Postponing events and weddings multiple times. Final Thoughts.

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