Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. On a recent weekly Event Tech chat led by Brandt Krueger , we discussed the knotty problem of getting online presenters to do technical checks before the event.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Coterie Spark

APRIL 5, 2018

If you host or plan conferences and meetings, chances are you have dealt with keynote speakers. In many cases you, or a client, are paying these speakers to perform. Either way, a speaker is one part of the larger investment in your program and/or your audience. Comfortable speakers deliver in more ways than one.

Speakers 40

Speakers Contracts Travel Tech 40

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set up event tech tools.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

SmartMeetings

FEBRUARY 12, 2024

High-tech Approach to Old-world Venue Conflict: Imagine a beautiful old building with vaulted ceilings gilded molding, polished hardwood floors and gleaming chandeliers in the heart of Washington, D.C. “It Read More : Contract Clauses You Need in 2024 Solution: “The challenge is tricking the ballroom,” said Goodman.

2024 97

2024 Contracts Events Tech 97

Endless Events

FEBRUARY 4, 2020

Welcome to another episode of #EventIcons, and this time around we’re talking 2020 event tech trends! If you know Endless, you know we love talking about event tech. So now it’s time for the 2020 event tech trends to shine! So that tech consolidation, not over by any means. Starting Off With The Big Questions.

2020 131

2020 Event Tech Tech Technology 131

Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. Have a look at the top event tech stories you don’t want to miss: Special Events: Most Event Planners Still Struggling with GDPR, Study Shows.

Tech 82

Tech Contracts Social Media Event Tech 82

Attendease

MARCH 16, 2021

In terms of technology, there’s a temptation among planners (like almost every industry) to adopt the latest tech without determining if that’s what they really need. Onboarding a team to learn new technology takes time, and the process alone to shop for a tech provider is already a ride on its own. We couldn’t agree more.

Technology 273

Technology 2020 Tech Management 273

Bizzabo

APRIL 23, 2021

The truth about hybrid in the near future is that it's likely your costs will go up—or even double, in the case of tech—and your revenue will shrink. As we mentioned earlier, true hybrid events require professional streaming quality and interaction between a live and virtual audience, which means that tech costs are going to increase. “AV

Contracts 102

Contracts Hotels Tech 2021 102

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. They troubleshoot for technical issues for both speakers and attendees. What Are the Physical Requirements?

Sponsorships 115

Sponsorships Speakers Tech Conference 115

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Get Your AV Right Another important element of the sourcing process is managing event tech needs. Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If

Negotiating 105

Negotiating Contracts Hotels Consulting 105

Eventsforce

SEPTEMBER 17, 2021

For example, with event tech, a low price could mean that the data protection is not as robust as it should be. This will be additional crew to the production team that are contracted for the room, sound and vision. Let’s take the example of a speaker. You contract a speaker for an agreed fee. Mind the Gap .

Negotiating 104

Negotiating Speakers Contracts Tech 104

Eventmobi

FEBRUARY 23, 2022

But before we dive into the challenges and solutions of this tech, the ability to broadcast live video from your personal device to whomever is willing to watch raises the question: How do you police thousands of users live streaming? This is probably included in your venue contract but it’s good to double-check.

Wireless 448

Wireless Events Social Media Venues 448

Smart Meetings

DECEMBER 12, 2023

Feel free to create your own content or explore the option of having a professional speaker produce a 5-10 minute segment, listed within the speaker’s contract if you’ve enlisted a keynote speaker. Or maybe it’s a lounge area that is “tech-free” with no laptops or smartphone usage allowed.

Meetings 105

Meetings Speakers Contracts Tech 105

Attendify

FEBRUARY 18, 2020

While industry influencers agree that event organizers have historically been slow to adopt technology, they point to self-service event tech as a panacea for some of the woes listed above. A la Sliding Doors , I’ll show you how the situation could be resolved using self-service event tech vs. how things might progress without it.

Tech 45

Tech Event Tech Event Apps Speakers 45

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

Smart Meetings

OCTOBER 26, 2022

Her role varied, however, including exhibitor, tech provider, speaker and tour guide. The idea is to take great speakers and push them in different directions,” she explained. Even though she wasn’t looking for another job, she was already embedded in the culture. “I Pitching for 2023.

2023 98

2023 Contracts 2011 Sustainability 98

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

Socio Events

NOVEMBER 9, 2022

Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion. Finalize vendor contracts. Plan speakers, panelists, and entertainment. Create a shortlist of potential speakers and guest presenters.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. A programme management tool can do this for you and save you an enormous amount of time when making changes to speakers and session content. And they can also be an enormous source of stress. It’s very personal.

Tech 103

Tech Event Management Technology Management 103

SpotMe Blog

NOVEMBER 29, 2022

This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. Set up the Q&A feature on your event platform so that HCPs can easily ask questions and engage with speakers. Lay down how content will be communicated and shared.

Event Technology 130

Event Technology Technology Contracts Speakers 130

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. Watch the on-demand session now!

Speakers 248

Speakers 2021 Sponsorships Events 248

GEVME

JUNE 13, 2018

A crazy-busy lifestyle is a symbol of our tech-driven century, and this is particularly true for event planners, who should be able to handle thousands of tasks simultaneously when planning even the tiniest conference. Make your final selection, confirm the final details with a host, and sign a contract. Don’t rely on your memory.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Eventsforce

FEBRUARY 10, 2022

We spoke to three tech-savvy event planners asking them: How, or if, their event planning has been impacted. Overnight we were faced with once again losing our audience and speakers to tackling the pandemic on the front line in intensive care units up and down the country. What effect this has had on their event production.

2022 98

2022 Event Planning Education Speakers 98

PCMA Convene

APRIL 23, 2019

David Ryan Polgar speaks at the first All Tech is Human summit, which convened people from a variety of backgrounds to discuss ethical tech development. He created and co-hosts Funny as Tech, a bi-monthly live panel show and weekly podcast tackling thorny tech issues. The 21st-Century Oil’. Marketing Your Event.

Tech 40

Tech Social Media Contracts 2018 40

MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Few business agreements get done without some friction. Of course you don't, because that doesn't happen.

Negotiating 63

Negotiating Contracts Speakers Tech 63

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. That meant contracting the group, arranging meals and transportation for twenty entertainers, adjusting the rehearsal schedule, and coordinating new AV components with the tech team.

Conference 95

Conference Meetings Transportation Entertainment 95

Event Industry News

MAY 3, 2019

In the next three years, 80% of Business Event Professionals will be utilising blockchain technology across their event portfolio enterprise, be it via their own tech or tech provided by a third-party solution provider. Tech Whisperer with DAHLIA+ AGENCY and Speaker. Reveal the Authors.

Social Media 75

Social Media Contracts Airlines 2014 75

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. Find cost savings tips for event tech, ground transportation, and venues, here. she says. • Put soda and bottled water on ice.

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

Eventtia

OCTOBER 20, 2023

Audio-visual (AV) Equipment Latest Tech vs. Basic: Cutting-edge sound and display equipment can elevate the event experience but comes at a premium. Operator Costs: High-tech gear often needs skilled people to run it. Review Contractual Obligations When engaging with vendors or venues, contracts are standard.

Financial 117

Financial Negotiating Entertainment Retail 117

Bizzabo

JUNE 4, 2021

Refers to the teams and support not usually seen by guests such as culinary, tech, or service. A clause in the contract that details the penalties should a cancellation occur and depending on which party is the canceller. Typically large events will have more comp rooms included in their contract, especially for a full buyout.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Event Geek

APRIL 19, 2018

Almost every event tech company out there falls into what we call the "Reg Pub" bucket – a tool to help you publish an event website and register attendees. Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible.

Management 84

Management Contracts Event Tech Hotels 84

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should I account for chatter between techs or buttons clicking or general movement at this desk? Yes and no.

Negotiating 82

Negotiating Speakers Tech Meetings 82

Endless Events

SEPTEMBER 1, 2021

Every once in a while, our hosts Will and Brandt love to bring guests to the Event Tech Podcast and have them talk about an exciting technology or software they’ve developed. Will and Brandt brought him on the Event Tech Podcast to explain what these tools do and how they can be used by event professionals.

Management 127

Management Trade Shows Consulting Banking 127

Eventsforce

MAY 10, 2021

The audio might sound horrible, the feed might cut out or the speaker may panic. If the speaker has top notch content, no one will mind pre-recorded content. The content can be played whilst the speaker is brought back online. 4) Underestimating the Tech You Need . 4) Underestimating the Tech You Need .

Tech 95

Tech Speakers Events Contracts 95

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

2019 91

2019 Contracts Sustainability Technology 91