SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 51

Speakers Contracts Negotiating Banking 51

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. So do your due diligence and add another arm’s length to your social media reach. Request written permission from speakers and performers before you include them as part of a stream and ensure they have the rights to all of their own material.

Wireless 448

Wireless Events Social Media Venues 448

Guidebook

MAY 16, 2023

This includes details most people never consider, such as recruiting speakers for the event and marketing the event. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner. You’ll be working with many people that are each have a part to play in executing a successful event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Create a mailing list to keep in touch with registered attendees and invite ticket holders to follow social media accounts related to the event.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

ePly

MARCH 18, 2024

Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Understand the Reason for the Event An event planner has to know exactly why they’re throwing the event before they can start picking decor, inviting speakers, or choosing caterers.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. To widen your audience reach, advertise through a variety of different marketing channels, including: Press events Host a PR event to announce the upcoming affair or draw up an event press release for local media sources.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Sign contract with venue and vendors. Talent/speaker fees. Social media moderator. Social media. Technology stack.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventmobi

FEBRUARY 25, 2019

You can create this type of video to recap your event or as a short intro before speaker videos. Before signing a contract, find out: How many rounds of editing the production company will provide. These are great videos to share on social media, where no one expects perfect production quality.

Marketing 150

Marketing Social Media Speakers Event Marketing 150

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Agree upon the KPIs to track the event’s performance, including customer footfall, social media mentions, number of sales, and more. In retail, you can plan teaser ads, social media campaigns, or influencer partnerships.

Event Planning 88

Event Planning Retail Social Media Speakers 88

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. Prioritize Expenses Some items, such as venue, catering and entertainment are sure to come with a higher price tag.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Attendease

APRIL 3, 2019

To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations. You’ve signed on a high-profile keynote speaker. It isn’t only speakers whose no-shows can disrupt your event. You’ll Lose a Key Participant.

Speakers 285

Speakers Venues Events Social Media 285

Smart Meetings

JUNE 29, 2022

Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. One feature that was well-received in Frankfurt was the addition of an overflow area outside sessions where people can have one-on-one conversations with speakers.

2025 98

2025 Education 2021 Sustainability 98

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Virtual AI speakers also offer greater accessibility. However, they can use virtual AI speakers to create quality speakers that convey their message.

Event Management 78

Event Management Management Speakers Contracts 78

SmartMeetings

NOVEMBER 20, 2019

Know what you have to offer (social media hits and access to attendees, for example). Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Never underestimate the power of social media.

Social Media 61

Social Media Sponsorships Speakers Contracts 61

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. The best event management solutions make it easy for event planners to track notes, pricing, packages, and files for contracts. Looking for inspiration?

Event Management 78

Event Management Management Social Media Marketing 78

SmartMeetings

JANUARY 10, 2020

Whether it involves a speaker presentation or attendees who need to check back in with work and answer all those sli.do Arranging for appropriate connectivity requires knowing your attendees, speakers and their access needs—and planning far in advance. polls, a reliable connection is mandatory. What will they be using the internet for?

Social Media 67

Social Media Speakers Contracts Consulting 67

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Publish Blogs online to share on social media ? Create Press list & prepare Press Release all media kit materials (e.g.,

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Event Industry News

MAY 3, 2019

Housing: Hotel agreements will become smart contracts on the blockchain, eliminating any ambiguity and enabling hotels to easily decipher what the organiser requires in their contract. Tech Whisperer with DAHLIA+ AGENCY and Speaker. Registration: attendees will manage their own event ticketing and registration profile.

Social Media 74

Social Media Contracts Airlines 2014 74

QC Event School

SEPTEMBER 29, 2022

An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Posting about the event on social media. Step 5: Create an event program.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Plan Your Meetings

JUNE 10, 2016

There are a number of instances in which engaging speakers for free makes sense and few would object to it. It is also appropriate that speakers be permitted to include a short blurb about their area of expertise and links to their website, blog and social media accounts in handouts, on the event app, etc. Charity Events.

Speakers 47

Speakers Social Media Advertising Conference 47

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. Watch the on-demand session now!

Speakers 248

Speakers 2021 Sponsorships Events 248

Eventsforce

JUNE 12, 2019

We also look at some cool new event marketing tools from social media giants, Snapchat, Facebook and Instagram, and the launch of a new online portal that is a lot like a Craigslist for cancelled meetings and events. Then, potential buyers can contact the reseller and negotiate for the contract.

Tech 82

Tech Contracts Social Media Event Tech 82

TicketBud

APRIL 19, 2018

In this episode Paul talks about what tactics work best for building a following for each social media platform. Leveraging the artists following, and effective social media advertising. It’s very important to consider how each of the social media platforms work. Retargeting Past Attendees and Scaling.

Social Media 60

Social Media Advertising Contracts Speakers 60

Socio Events

AUGUST 29, 2022

For example, for a client seeking brand awareness, a sponsorship package could include webinars featuring speakers from their company, interviews with their team published on your website through blogs or videos, and a booth sponsorship with an on-site activation at a large trade show. Sometimes the most creative ideas are born this way.

Sponsorships 52

Sponsorships Social Media Financial Speakers 52

Eventscase Blog

JULY 27, 2023

They offer incentives to influencers who promote the event via their social media platforms. Remember, a lot of social media personalities pay for bot followers. To create hype around an upcoming event, create a high-resolution video and share it on social media. Food is a great way to get people excited.

Social Media 52

Social Media Marketing Events Trade Shows 52

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. Depending on your target consumer, you may want to send out a standard press release to any number of print and broadcast media outlets.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation.

Event Management 130

Event Management 2023 Management Healthcare 130

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

Planning Pod

JULY 7, 2022

Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails. Surveying sponsors, donors, guest speakers, and exhibitors can also provide information of value. Client portals. And why should that feedback be limited to event attendees? Digital event marketing.

Event Tech 103

Event Tech Tech Social Media Technology 103

Planning Pod

SEPTEMBER 21, 2020

Includes tools for managing event ticketing/ and registration, talent/speakers and agendas. Includes personalized schedules, sponsor/exhibitor features, social media integrations, complex session setup. Includes intuitive app builder, content like speaker profiles and personal agendas + sponsor/exhibitor tools.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Spread the word on social media A cornerstone of effective promotion in 2023, social media and event marketing cannot be without each other.

2023 52

2023 Sponsorships Social Media Entertainment 52

SmartMeetings

APRIL 19, 2021

Or maybe new regulations will be triggered, requiring you to rearrange how your event works because a hall that should seat 200 people will only seat 50 with appropriate social distancing. You might have booked a speaker, for instance, only for them to have a family crisis that means they’re unavailable. Insurance Must-Haves.

Insurance 124

Insurance Financial Social Media Banking 124

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts). But how do you get started?

Event Planning 133

Event Planning Government Event Management 2014 133

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Social event cost. Giveaways and speaker gifts. Social Media Marketing World went from an event with only 50 staff to more than 200 staff. Conference Planning Task #6) Book speakers and vendors.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107