Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Developing a transportation plan.

2021 306

2021 Event Planning Insurance Transportation 306

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. Lastly, make sure your dream venue actually meets your budget.

Conference 52

Conference Venues Transportation Negotiating 52

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. The convenience of all the equipment and staff being on site can relieve many stressors for meeting professionals by removing the worry of transportation and employees not being on time or simply falling through. Production companies do it all.

Contracts 98

Contracts Transportation Negotiating Events 98

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Harness the Power of Negotiation to Master Your Post-Covid Events Career.

2021 52

2021 Negotiating Medical Meetings Contracts 52

Event Industry News

OCTOBER 13, 2022

With an extensive history in film and event production, Trademark SiteSelect applies a creative and technical lens to each location, helping companies select and secure the most effective venue, at the optimal price, at the desired time. . Contracts, Dates, and Details Delivered With White Glove Service.

Contracts 59

Contracts Site Selections Hotels Entertainment 59

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

Venues 115

Venues Conference Food and Beverage 2014 115

Smart Meetings

SEPTEMBER 1, 2022

Underwood shared that, overall, hotel rates are up 38% since before the pandemic and properties are less likely to negotiate day rates or minimums than pre-Covid as they are under pressure from increased labor and operating costs. Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts.

Hospitality 52

Hospitality Management Negotiating Transportation 52

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 104

Meetings Contracts Insurance 2025 104

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 63

Negotiating Transportation Contracts Insurance 63

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Thus, strong interpersonal skills are vital.

Event Planning 62

Event Planning Financial Negotiating Education 62

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

Food and Beverage 68

Food and Beverage Contracts Negotiating Financial 68

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor.

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Negotiating Contracts Transportation Events 209

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing. and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. This can include entertainers typically don’t travel alone to events, plus transportation to and from the venue. Know how to negotiate.

Entertainment 87

Entertainment Contracts Negotiating Travel 87

TicketBud

MARCH 22, 2017

If you’ve run an event or managed a venue in the past, you’re likely familiar with the general booking process. Venue and Date. An artist’s fee can also depend on when you want them to appear at your event or venue. That way, you can match what your potential venues have in terms of equipment against what the artist requires.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. Will you need parking?

Venues 45

Venues Meetings Hotels Negotiating 45

EventBank Insights

JANUARY 22, 2019

Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ? Analyze venue and supplies costs Make sure you know your total cost so you can understand how to price your tickets so that you come out with a profit. Choose a Venue ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

SevenEvents

MAY 26, 2023

from selecting the right venue to managing logistics and ensuring attendee satisfaction, there are numerous aspects to consider. take the time to estimate expenses for each aspect, including venue, theming, catering and audiovisual equipment. consider factors such as capacity, location, amenities, and ambience.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

SmartMeetings

JULY 8, 2020

Regional travel that supports local venues could be more popular than ever. How can we turn worries about the venue into a positive message? Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We We can expect major revisions to all travel contracts after COVID-19,” he says.

Travel 115

Travel Contracts Hotels Transportation 115

PCMA Convene

MARCH 14, 2018

Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Managing attendee expectations, when they’re used to having something included in their registration fee and the organization now has to cut or reduce what’s included due to rising venue costs.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Consider unconventional venues.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Meeting Application

MAY 30, 2017

There’s a lot to manage: securing a venue, organizing all the food and drinks, and making sure you promote the event well enough that people show up – all while remaining on or under budget. Negotiation Is Key. Event planning can be a tricky thing.

Negotiating 65

Negotiating Contracts Travel Entertainment 65

Eventsforce

JUNE 12, 2019

Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Tech 82

Tech Contracts Social Media Event Tech 82

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

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2008 Management 2009 Tourism 98

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Travel 52

Travel Meetings Negotiating Contracts 52

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

MARCH 14, 2017

Corporate meeting planners generally choose their destination and book the venue a year or more in advance, making it hard to plan around monumental weather events, natural disasters or other citywide emergencies. During negotiations, ask presenters to recommend a stand-in in the event they can’t make it. Communicate.

Negotiating 44

Negotiating Transportation Travel Speakers 44

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. Event planners also handle logistics like transportation and accommodations. You’ll learn about budgeting, venue selection, and logistics management. Event planners ensure that all the details of a particular event are taken care of.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48