Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Smart Meetings

MARCH 14, 2023

30, the day before reports of a potential transaction were published. Since its founding in 1999, Cvent has helped manage more than 5 million events, and lists over 302,000 hotels and venues as of Dec. billion, it will be acquired by a New York-based private equity fund managed by Blackstone for $4.6

Negotiating 98

Negotiating 2022 2021 Contracts 98

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

SEPTEMBER 1, 2022

Maguire is reported to have attended the rambunctious first parade, bringing some much-needed music to the event. They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. Two men are credited with the idea—Peter J. What’s in it for Planners?

Hospitality 98

Hospitality Contracts Hotels Healthcare 98

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. You can read previous reports here , here, here and here. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty. group business.

Meetings 105

Meetings Contracts Insurance 2025 105

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have used a WiFi provider for previous similar events ask for a usage report. A usage report can also serve as a baseline. Did attendees find dead zones in the venue? Venue Negotiations . Was it fast enough?

Negotiating 112

Negotiating Contracts Venues Wireless 112

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Thus, strong interpersonal skills are vital.

Event Planning 62

Event Planning Financial Negotiating Education 62

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

PCMA Convene

SEPTEMBER 21, 2016

Meeting professionals, on the other hand, may have groaned about yet another bandwidth-hungry device soon to be in the hands of attendees — making for even trickier wireless service at event venues, especially hotels, where pricing and service speeds can be all over the map. Request that the on-site engineer explain these reports to you.

Wireless 94

Wireless Contracts Negotiating Hotels 94

Eventtia

OCTOBER 10, 2023

It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success.

Negotiating 118

Negotiating Retail Financial Management 118

MeetingsNet

JANUARY 31, 2018

There are legal and financial risks to both decisions, and no easy answers unless your meeting venue flat-out tells you not to come, says meetings industry attorney, author, and counselor John Foster, Esq., If you have a substantial percentage saying they don’t want to come, try to negotiate with the venue,” says Foster.

Meetings 78

Meetings Contracts Insurance Negotiating 78

Nunify

NOVEMBER 14, 2021

According to a report published by statista.com , the United States meeting, convention, and event planning market employed a whopping 125,900 people in 2020. As an event organizer managing multiple events at the same time, and having top-notch organizational skills is non-negotiable.

Event Planning 52

Event Planning Negotiating 2020 Contracts 52

Social Tables

AUGUST 10, 2023

They may help with everything from choosing the venue and selecting vendors to coordinating the ceremony and reception. They are often employed by the company itself, or by an external planning organization that contracts with their clients. Learn how to negotiate contracts. Social event planners.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Smart Meetings

OCTOBER 28, 2021

Carina Bauer, CEO of IMEX Group , reported that with less than two weeks to opening doors, nearly 3,000 hosted buyers are now confirmed from across North America and the rest of the world, plus many hundreds of attendee buyers, largely from the USA. A robust Latin American contingent includes Argentina, Colombia, Costa Rica and Mexico.

2021 111

2021 Sustainability Negotiating Education 111

Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” Video Transcription: Can I Negotiate Venue AV Charges? Brandt Kruger: Wifi.

Negotiating 99

Negotiating Venues Contracts Sports 99

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

Management 40

Management 2023 Meetings Negotiating 40

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Consider unconventional venues. A report with this level of information will remind the budget bosses that events are good business.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Social Tables

JUNE 29, 2023

Double the Donation , a leading donation matching tool, reported that Americans gave almost $500 billion in donations in 2022. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventsforce

JUNE 12, 2019

Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Tech 82

Tech Contracts Social Media Event Tech 82

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend. Conference Confidence.

Travel 52

Travel Meetings Negotiating Contracts 52

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

PCMA Convene

SEPTEMBER 21, 2016

Meeting professionals, on the other hand, may have groaned about yet another bandwidth-hungry device soon to be in the hands of attendees — making for even trickier wireless service at event venues, especially hotels, where pricing and service speeds can be all over the map. Request that the on-site engineer explain these reports to you.

Wireless 40

Wireless Contracts Negotiating Hotels 40

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. You’ll learn about budgeting, venue selection, and logistics management. To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

Connect Your Meetings

JULY 18, 2019

Depending on where you are hosting your event, city police response times can greatly vary depending on location; according to one of the FBI’s latest active shooter reports , nearly 70% of active shooter situations ended in 5 minutes or less. Some venues will even add this to your final bill which streamlines the entire process.

Risk Management 54

Risk Management Management 2013 Site Selections 54

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Cvent: Event Marketing

JUNE 4, 2018

These meetings generally draw fewer than 50 attendees, are less complex to handle in terms of hotel spend for sleeping rooms and sourcing venue space, and require far less time and effort for planners. Savings on event costs by negotiating more favorable rates. Exceptional reporting capabilities through improved tracking.

Meetings 28

Meetings Negotiating Contracts Hotels 28

Cvent: Event Marketing

JUNE 18, 2018

Companies streamline meetings management by centralizing visibility into planning, sourcing, contracting and reporting functions. Sourcing/Procurement: Enables better negotiated rates and encourages the use of preferred suppliers. Comprehensive reporting tools allow you to monitor spending levels to enforce policies.

Management 28

Management Meetings Contracts Negotiating 28

SmartMeetings

FEBRUARY 24, 2017

But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future? But the behemoth venue no longer feels so spacious. “During that period,] events in our facility generated $1.1

Negotiating 40

Negotiating Site Selections 2014 Hotels 40

SmartMeetings

MARCH 14, 2017

CNN reports that more than 7,800 flights to and from the Northeast region have already been canceled. Corporate meeting planners generally choose their destination and book the venue a year or more in advance, making it hard to plan around monumental weather events, natural disasters or other citywide emergencies.

Negotiating 44

Negotiating Transportation Travel Speakers 44

SmartMeetings

FEBRUARY 24, 2017

But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future? But the behemoth venue no longer feels so spacious. “During that period,] events in our facility generated $1.1

Negotiating 40

Negotiating Site Selections 2014 Hotels 40

Eventinterface

AUGUST 3, 2017

She has hands-on experience juggling the event planning needs of multiple organizations, including budget preparation, contract terms, negotiations and analysis, speaker management, off-site events, exhibits and trade shows, and travel. Maureen brings excitement, passion and two decades of professional experience to her clients at CMA.

Trade Shows 100

Trade Shows Hotels Negotiating Travel 100

zkipster

MAY 5, 2022

Event management needs are in line with the rest of the world: automated, on-brand and secure guest lists, invitations and RSVPs, plus real-time attendance and capacity tracking and post-event reporting.”. LOUISA HIRST | HEAD OF CLIENT RELATIONS FOR APAC & THE MIDDLE EAST | ZKIPSTER. Dubai’s cutting-edge Museum of the Future.

Hospitality 62

Hospitality Food and Beverage Hotels 2021 62

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Lack of Insights Suboptimal event management software often lacks robust analytics and reporting features.

Event Management 117

Event Management Management Negotiating Financial 117

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Assign roles and responsibilities: Every team member should know their tasks, timelines, and who they report to. Negotiate terms. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Capterra Event Management

JUNE 20, 2018

There are people to manage, event management software to run, guests to invite, venues to select, and vendors to coordinate. Whether you’re looking to fill an open event coordinator position, or you’re building your corporate events team for the first time, it takes quite the individual to make it in the events industry.

Corporate Events 73

Corporate Events Negotiating Management Technology 73