SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 94

Contracts Negotiating 2024 Hotels 94

Event Marketer

FEBRUARY 22, 2024

The good news for event marketers, however: Despite the year’s travel speed bumps and forecasts, many events and trade shows (CES 2024, included) are reporting they are back to pre-pandemic attendance levels. degrees Celsius,” Reuters reported. Fact is, those that love to travel are ready to spread their wings.

2024 108

2024 Travel Trade Shows 2023 108

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

APRIL 4, 2023

The latest MPI Meetings Outlook survey reports outstanding prospects for business in 2023, but the trials of a hotel seller’s market and staffing issues aren’t going away. The Bad with the Good The strong return to live events is reviving meeting departments and the venues they work with, but along with that comes challenges.

Meetings 98

Meetings 2023 Negotiating Hospitality 98

Smart Meetings

MARCH 14, 2023

30, the day before reports of a potential transaction were published. Since its founding in 1999, Cvent has helped manage more than 5 million events, and lists over 302,000 hotels and venues as of Dec. billion, it will be acquired by a New York-based private equity fund managed by Blackstone for $4.6

Negotiating 98

Negotiating 2022 2021 Contracts 98

SmartMeetings

AUGUST 31, 2023

In the 2022 Incentive Research Foundation Report (IRF), “the percentage that found group incentive travel to be ‘extremely’ or ‘very motivating’ increased to 91%.” We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections.

Travel 96

Travel Negotiating Corporate Meetings 2023 96

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

NOVEMBER 22, 2019

There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Too often, our clients report that these stipulations and fees were disclosed to them after a contract had been signed. Disclose and Contract Early.

Contracts 105

Contracts Negotiating Insurance Venues 105

SmartMeetings

OCTOBER 25, 2016

A tiny budget can force planners to get creative and think outside the box, but it can also mean being forced to choose between the perfect venue and a tolerable one. You know exactly what you need, so it’s time to set a date, make an appointment and come prepared with data and reports to back up your argument. Do your research.

Negotiating 40

Negotiating Corporate Meetings 2017 Event Technology 40

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? A budget that fits into the price range of booking your venue and/or event services.

Venues 103

Venues Hospitality Contracts Events 103

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. Many of the programs are operating on short windows, they are booking are within the year for the year, he reported. He is also not seeing a lot or protracted negotiations.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

Cvent: Event Marketing

MAY 8, 2019

However, corporate negotiated hotel programs can be complex, particularly in a time of supplier consolidation, new technologies, shifting hotel distribution and revenue management strategies and the growth of private lodging options (think Airbnb and HomeAway). Tips and best practices surrounding negotiations. Date: May 28, 2019.

Negotiating 31

Negotiating Hotels 2019 Travel 31

MeetingsNet

MAY 23, 2023

This is according to the hundreds of planners who responded in late March to Meeting Professionals International’s Spring 2023 Meetings Outlook Report, which was released this week. Even meeting space—a line item that was ripe for negotiation before the pandemic—is far tougher to get at favorable cost.

2024 59

2024 Food and Beverage 2023 Negotiating 59

Endless Events

NOVEMBER 15, 2022

The Annual ICE Report estimates that event-related costs will increase by 83%. Hold your event in the daylight hours or outside venues (and get an extra point for COVID compliance). Book venues with renewable energy sources like solar panels. Labor shortages have left many venues and service providers without sufficient staff.

2023 122

2023 Food and Beverage 2022 Sustainability 122

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. This involves negotiating with vendors, identifying cost-saving opportunities, and monitoring expenses to avoid overspending. Venue Selection and Management The choice of venue can make or break an event.

Event Planning 62

Event Planning Financial Negotiating Education 62

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have used a WiFi provider for previous similar events ask for a usage report. A usage report can also serve as a baseline. Did attendees find dead zones in the venue? Venue Negotiations . Was it fast enough?

Negotiating 112

Negotiating Contracts Venues Wireless 112

Endless Events

JANUARY 12, 2018

Grab These 7 Free Event Reports Today. So this time we’re sharing with you a source where you can get 7 all-important event reports, all for free. If you want to go around the world, there’s the free report about the 25 Best Event Venues and Destinations in 2018, which takes you from Anaheim to Singapore.

2018 114

2018 Event Ideas Venues Tech 114

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Signage Display sponsor logos on banners, posters, and directional signage throughout the event venue.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Smart Meetings

SEPTEMBER 1, 2022

Maguire is reported to have attended the rambunctious first parade, bringing some much-needed music to the event. They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. Two men are credited with the idea—Peter J. What’s in it for Planners?

Hospitality 98

Hospitality Contracts Hotels Healthcare 98

Purple

AUGUST 30, 2023

Examples include an action plan, a certification, a report, or a strategic roadmap. You'll want to think about how much you're willing to negotiate prior to going in. What compromises are you willing to make, and what aspects of your event are non-negotiable? Venue management and logistics. Stick to one or two goals.

Negotiating 52

Negotiating Technology Social Media Speakers 52

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

Eventtia

OCTOBER 10, 2023

It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success.

Negotiating 118

Negotiating Retail Financial Management 118

QC Event School

JUNE 13, 2022

Choosing a suitable venue. Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. Thus, here are some helpful tips for improving your negotiation skills: Do your research.

Negotiating 105

Negotiating Events Event Planning Management 105

Stova

MARCH 17, 2023

Where they used to spend chunks of time pulling reports from different places, they are now aggregating reports into one dashboard, allowing them to track attendance and no-show rates, look at attendee-to-appointment conversion, and monitor waitlists. This has saved their resource coordinator around 1,500 hours in the last year.

2023 40

2023 Negotiating Food and Beverage Financial 40

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization.

Management 40

Management 2023 Meetings Negotiating 40

Nunify

NOVEMBER 14, 2021

According to a report published by statista.com , the United States meeting, convention, and event planning market employed a whopping 125,900 people in 2020. As an event organizer managing multiple events at the same time, and having top-notch organizational skills is non-negotiable.

Event Planning 52

Event Planning Negotiating 2020 Contracts 52

Event Industry News

AUGUST 23, 2019

While results from the latest miaTouchstone quarterly report show a positive start for many members during the first half of 2019, there are fears of a slowdown as we approach the Brexit deadline of 31 st October. . Areas of interest. Brand Events. Concerts & Tours. Conferences. Exhibitions. Event Tech. Sporting Events.

2019 66

2019 Negotiating 2018 Sports 66

Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” Video Transcription: Can I Negotiate Venue AV Charges? Brandt Kruger: Wifi.

Negotiating 99

Negotiating Venues Contracts Sports 99

Velvet Chainsaw

APRIL 13, 2020

hotel industry is projected to report a 51-percent decline in revenue per available room (RevPAR) in 2020, according to a special forecast revision from STR and Tourism Economics on March 31. The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again.

Contracts 398

Contracts 2009 Hotels 2020 398

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

Endless Events

SEPTEMBER 15, 2022

Quantifiable event success can assist you in negotiating a higher budget for your next events. . Your audience can also collect CEUs in a virtual setting, making learning accessible for more people. Spend the event budget on topics and speakers you want to engage with and eliminate those agenda items that didn’t resonate with your audience.

Event Apps 121

Event Apps Technology Education Event Technology 121

GEVME

JANUARY 26, 2021

Through hybrid events, you make it easy for people who want to attend your event but cannot make it to the physical venue, and for people who want to try out your event without investing a lot of resources and efforts from their side. . Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint.

Sponsorships 218

Sponsorships Travel Events Risk Management 218

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. You can read previous reports here , here, here and here. group business. These situations are being handled more on a case-by-case basis.

Meetings 104

Meetings Contracts Insurance 2025 104

Smart Meetings

OCTOBER 28, 2021

Carina Bauer, CEO of IMEX Group , reported that with less than two weeks to opening doors, nearly 3,000 hosted buyers are now confirmed from across North America and the rest of the world, plus many hundreds of attendee buyers, largely from the USA. A robust Latin American contingent includes Argentina, Colombia, Costa Rica and Mexico.

2021 111

2021 Sustainability Negotiating Education 111

GEVME

AUGUST 15, 2019

According to the report of UFI and Explori Global Visitor, event visitors are tired of the traditional format, so it is absolutely necessary to surprise them in 2019. Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Customisation.

2020 219

2020 2019 Negotiating Technology 219

GEVME

JANUARY 27, 2021

Through hybrid events, you make it easy for people who want to attend your event but cannot make it to the physical venue, and for people who want to try out your event without investing a lot of resources and efforts from their side. Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint.

Sponsorships 156

Sponsorships Travel Events Risk Management 156