TicketBud

OCTOBER 26, 2023

These findings demonstrate why 80 percent of meeting professionals consider green initiatives when planning events. Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint.

Sustainability 118

Sustainability Transportation Travel Education 118

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Master the Event

JANUARY 12, 2024

You once thought there was nothing worse than forgetting to schedule a walk through or order the speaker thank you gifts. Until the day you found yourself standing in front of a hotel with 200 attendees (that’s 400 eyes boring a hole in the back of your head) as you realize you never confirmed the transportation that’s now five minutes late.

Conference Planning 40

Conference Planning Conference Transportation Contracts 40

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Select a menu.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 88

Financial Insurance Meetings Food and Beverage 88

MeetingsNet

NOVEMBER 8, 2022

As Maggie Kearney, meeting and publications manager with the International College of Surgeons–U.S. While you could shorten your meeting just enough to eliminate the final meal—as 44 percent of our survey respondents suggested—there are less drastic ways to trim the fat. Check the contracts for deadlines.

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

Coterie Spark

APRIL 3, 2023

Outline any collaborations audience members may have struck with a speaker. Please don’t sign a contract without understanding catering requirements and/or how flexible the venue will be if you want to get creative in the absence of their services. Lastly, make sure your dream venue actually meets your budget.

Conference 52

Conference Venues Transportation Negotiating 52

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. When it comes to meeting safety standards, event planners need to consider consumer confidence as much as regulatory policy. Safety Concerns. Some formats can be just as (if not more) effective online.

Speakers 248

Speakers 2021 Sponsorships Events 248

Attendease

APRIL 3, 2019

To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations. You’ve signed on a high-profile keynote speaker. Or unable to get to your event at all due to weather and/or transportation closures.

Speakers 285

Speakers Venues Events Social Media 285

GEVME

NOVEMBER 7, 2018

In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

ePly

MARCH 26, 2024

However, the particulars of each event plan are (or, at least, should be) quite varied, extremely intricate, and specifically tailored to meet the unique, individual needs of the client and the event that they want to bring to life. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

QC Event School

DECEMBER 30, 2022

It’s important to understand who you’re writing for, what their needs are, and how you can meet them. Coordinating logistics and transportation. We have extensive experience in the tech industry and are confident that we can create a unique event that meets all of your expectations. Thank you for your consideration.”

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

QC Event School

SEPTEMBER 29, 2022

Meeting planner. Otherwise, you might end up planning an event that’s too expensive or one that doesn’t meet the needs of your guests. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

The Castle Group

SEPTEMBER 26, 2023

A freelance event professional might be your best option when you are looking to fill a staffing gap, manage a small-scale meeting, or have a small budget. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing. and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Event Leadership Institute

OCTOBER 29, 2020

Read on for 33 questions to evaluate when planning for the return of in-person events, curated from planners who recently completed our Pandemic Meeting & Event Design certificate course. What is the event need/goal, and must the outcomes be achieved by meeting in-person? And if so, what components should the contract include?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

GEVME

NOVEMBER 7, 2018

In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home.

Travel 119

Travel Contracts Hotels Transportation 119

Social Tables

APRIL 20, 2023

She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.” While planners want to meet the wishes of their clients, it is important not to book dates blindly.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on. Planning an event is difficult.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Eventsforce

JUNE 12, 2019

We also look at some cool new event marketing tools from social media giants, Snapchat, Facebook and Instagram, and the launch of a new online portal that is a lot like a Craigslist for cancelled meetings and events. MeetingsNet: A Craigslist for Cancelled Meetings? A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Plan Your Meetings

JUNE 27, 2016

If you’re like many corporate meeting planners, planning meetings and events may only be part of your job and you learn as you go, without formal training. But if planning meetings and events are a passion of yours and you want to become a meeting professional, there are 33 skills you need to master. J: Marketing.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Meeting Rooms. Transportation costs, including airfare and ground transportation.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

MARCH 14, 2017

This storm will disrupt millions of lives, including meeting planners’. Corporate meeting planners generally choose their destination and book the venue a year or more in advance, making it hard to plan around monumental weather events, natural disasters or other citywide emergencies. Make transportation as easy as possible.

Negotiating 50

Negotiating Transportation Travel Speakers 50

Prestige Events Magazine

APRIL 25, 2022

As a major campaign designed to recapture the £150m a year events and meetings market in Newcastle and Gateshead continues, some of the 35 venues taking part have been looking back at how they coped when Covid first hit. I believe every business in the world should experience a business meeting in NewcastleGateshead!”.

Venues 52

Venues Hotels Hospitality Contracts 52

Do Good Events

JULY 19, 2023

Logistics Confirm day of packing list, place final orders Schedule recap meeting for after event This is something easily forgotten in the rush of the last 30 days. Finalize printed program Confirm transportation This can be buses, rideshare codes, or any VIP airport pick ups.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

The MICE

MARCH 31, 2022

All speaker contributions are translated simultaneously into German or English, allowing all participants to follow the programme in the language they prefer. Participants will be given sufficient time for networking to reflect on the new learnings, engage and reconnect with peers as well as meet new people.

Sustainability 65

Sustainability Speakers 2021 2006 65

Event Planning BluePrint

MARCH 25, 2024

The Versatility of Event Types The landscape of event planning is incredibly diverse, with each type of event presenting its own set of challenges and rewards: Corporate Events: These can range from small business meetings to large-scale conferences or galas.

Event Planning 62

Event Planning Financial Negotiating Education 62

SevenEvents

MAY 26, 2023

pay close attention to details such as transportation, parking facilities, registration processes, and on-site navigation. for conferences, you could incorporate engaging elements such as keynote speakers, panel discussions, live demonstrations, and hands-on activities. for celebrations, you could consider interactive entertainment.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. Planning an event effectively helps you stay away from the risks of chaos, disorganization, and failure to meet the event’s goals. The right speakers can bring life to an event. Event speaker checklist.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Capterra Event Management

JUNE 4, 2018

Hotel meeting rooms have transformed into large cruise ships at Dreamforce , leaving attendees in awe. Your headline-grabbing speaker won’t count for much without taking these factors into consideration. Transportation options (more on that later). Transportation and parking options. Distance from airports.

Venues 64

Venues Transportation Hotels Event Planning 64

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Shuttle or transportation service. Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

The MICE

MAY 2, 2022

Likewise, corporate clients place higher value on networking: ‘With the corporate clients I am finding that they are very keen to get back to meeting and networking in person and that networking has become much more important.’. Would we be postponing, would the contract allow that? Does your contract have flexibility?

2022 52

2022 Contracts Transportation 2019 52

Nunify

MAY 31, 2023

83% of corporate organizers in a study by AMEX said their organizations take sustainability into account when planning meetings and events A 2023 study by AMEX found that over 80% of corporate event professionals especially those in Latin America and the Asia-Pacific region, consider sustainability when planning meetings and events.

2023 52

2023 Event Technology Technology Event Apps 52

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Shuttle or transportation service. Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Social Tables

FEBRUARY 9, 2023

Finally, be sure to visit the venue in person to get a better sense of the atmosphere and to ensure that it meets your needs. Unique venues like this one offer cool backdrops (Little Secret one is located inside a former cult’s house of worship), indoor/outdoor spaces, and audio-visual equipment for speakers and presentations.

Venues 78

Venues Conference Food and Beverage Automotive 78