Smart Meetings

SEPTEMBER 14, 2023

Medical professional offers advice on how to manage the rise of Covid-19 variants Meetings are back to in-person, but the possibility of contracting Covid-19 still looms with high-profile individuals like First Lady Jill Biden having recently tested positive for the disease. Smart Meetings spoke with Donal Bisanzio, DVM, Ph.D.,

Meetings 111

Meetings Hospitality Social Media Contracts 111

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 87

Contracts Hotels Negotiating Airlines 87

Smart Meetings

MARCH 23, 2023

Senate Committee on Commerce, Science & Transportation, “Enhancing Consumer Protections and Connectivity in Air Transportation,” William J. In 2020, the Department of Transportation received nearly 30,000 airline refund complaints, more than a 4,600% increase from 2019. Meeting Planners Takeaway U.S.

Airlines 98

Airlines Travel Transportation Meetings 98

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 101

Meetings Contracts Insurance 2025 101

Master the Event

JANUARY 12, 2024

I was involved with a full-service meeting and event planning during that time. Security in the Meeting and Event Planning World The meeting and event planning industry has made changes to accommodate security issues. The group that my company was working on was from Chicago and their group meetings were being held in Toronto.

Event Planning 40

Event Planning Insurance Meetings Contracts 40

Smart Meetings

NOVEMBER 1, 2018

Imagine if attending a meeting in a different city, or even a different state, required nothing more than a quick afternoon trip. It could be possible with hyperloop technology, and recent headlines have caused us to wonder if it really will be the high-speed, eco-friendly transportation answer for the future.

Transportation 80

Transportation Technology 2013 2019 80

MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. For most—88 percent—the reason for the budget increase is to tackle inflation and higher prices, as opposed to raising the number of meeting attendees, changing the meeting format, or other reasons.

Negotiating 105

Negotiating Contracts 2023 2022 105

Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). According to Internal Air Transport Association, airlines are expected to carry 4.35 In 2022, air travel saw a 72.2% Focus on ROI.

Travel 98

Travel 2024 Transportation 2022 98

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Prestige Events Magazine

MARCH 11, 2024

With the addition of the two new hires, the senior leadership team for the world-renowned meetings and exhibitions centre is now 60 per cent female. A qualified Chartered Accountant who has launched three successful start-ups, EeLain’s most recent positions were as Chief Financial Officer at Through Transport Insurance and DHL Insurance.

Insurance 104

Insurance Financial Airlines 2024 104

Smart Meetings

JUNE 19, 2023

How can meeting professionals create an environment that will not only set the tone that aligns with the client’s brand but also connects with everyone regardless of their cultural, social, racial or ethnic background? Meeting professionals may run the risk of dealing with hidden fees. Always be sure to read contracts carefully!

Contracts 98

Contracts Transportation Negotiating Events 98

Master the Event

DECEMBER 12, 2023

Types of Event Services We could literally go on and on about the multitude of event services that are required for many meetings and events. On top of that they also have to coordinate contract signing and monitor the delivery of goods and/or services by the promised dates. It’s these positions where organizational skills are a must.

Contracts 75

Contracts Transportation Entertainment Events 75

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. He is negotiating with transportation companies, as well. Some CVBs have also offered to make up the difference.

2019 89

2019 Meetings Insurance Negotiating 89

Smart Meetings

JULY 21, 2023

The FAA outlines the future of transportation and hiring The arrival of flying taxis whisking travelers to and from airports got a step closer this week after the Federal Aviation Administration (FAA) released the Advanced Air Mobility (AAM) Plan. Two-day meetings and incentive meetings could triple for me!” Air Force base.

2028 98

2028 2025 Transportation Airlines 98

Event Farm

MAY 5, 2021

Like the venue, they must agree with your compliance protocols before you sign the contract. Developing a transportation plan. Transportation services will look different with staggered pickups and drop-offs and buses not filled to capacity. You must have liability and indemnification conversations with vendors too.

2021 306

2021 Event Planning Insurance Transportation 306

SmartMeetings

APRIL 1, 2024

DMCs are an untapped resource for meeting profs A Destination Management Company (DMC) could be the secret ingredient for meeting professionals cooking up their next event. What DMCs Can Do for Meeting Profs A DMC is truly a one-stop-shop. We are there to stay one step ahead of everything.”

Management 77

Management Contracts Hotels Airlines 77

SmartMeetings

OCTOBER 28, 2020

Hybrid meetings may be the bridge to bringing corporate gatherings back. Not everyone is going to be comfortable attending a meeting in person just yet, or anytime soon. Budget: Hybrid meetings require healthy AV line items if you are going to engage both audiences. Who will manage screening and cleaning ?

Insurance 85

Insurance Financial Meetings Food and Beverage 85

Event Industry News

JUNE 25, 2021

is pleased to announce the launch of the one-of-a-kind, end-to-end solution for planners of every experience level to manage all aspects of meetings and events for organizations of any size. e-Destinaccess, Inc.

Event Planning 52

Event Planning Meetings Contracts Transportation 52

EventMB

JUNE 21, 2022

For many meeting planners, staff shortages and supply chain issues are testing their ingenuity to the max these days. Other challenges have arisen on the air transportation end, with pilot and crew shortages resulting in flight cancellations and lengthy delays. “It It was a bit chaotic, but we pulled it off. Sales Staff Shortages.

Hotels 161

Hotels Transportation Trade Shows Contracts 161

MeetingsNet

NOVEMBER 8, 2022

About 75 percent of respondents to a recent Meeting Professionals International survey said they were seeing increases in AV costs—and about 25 percent of them said the increases were more than 10 percent. Maggie Kearney, meeting & publications manager, International College of Surgeons–U.S. Want more? Skip the projection.

Event Tech 121

Event Tech Tech Food and Beverage Contracts 121

MeetingsNet

FEBRUARY 3, 2023

Few would argue that the experience of connecting groups via screens is better than the in-person meeting experience. However, far fewer would say that the experience of traveling by air to get to that meeting is better than, well, not traveling by air. lawmakers are trying.

Travel 105

Travel Airlines Government Contracts 105

TicketBud

OCTOBER 26, 2023

These findings demonstrate why 80 percent of meeting professionals consider green initiatives when planning events. If in-person is necessary and resources allow, organizers might also consider hosting several satellite events in convenient locations across states or countries to meet audiences where they are at.

Sustainability 118

Sustainability Transportation Travel Education 118

SmartMeetings

JULY 31, 2020

Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols. For more on contracts, see here.) Transportation. Sneeze guards or other physical barriers should be used when appropriate.

Contracts 101

Contracts Transportation Venues Events 101

MeetingsNet

NOVEMBER 28, 2022

One planning veteran says the new laws could help the meetings industry push for similar action nationwide. They also require hotel owners and many transportation-industry firms to publicly post information regarding services available to human-trafficking victims.

Hospitality 98

Hospitality Contracts Hotels Transportation 98

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. ground transportation. This may include: hotel rooms.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Smart Meetings

SEPTEMBER 1, 2022

A team of event experts from Leo Events —Principal Kent Underwood, Principal Kevin Brewer and Senior Vice President Amy Manzanares (a Smart Women in Meetings winner)—led a lively discussion at Smart Meetings 3-Day Experience in Nashville about the ups and downs of prices of everything from cooking oil to copper. You have to pick two.”.

Hospitality 52

Hospitality Management Negotiating Transportation 52

SmartMeetings

AUGUST 8, 2019

In a Smart Meetings exclusive webinar , Catherine Chaulet, president of Global DMC Partners, shared eight safety tips for your next intercontinental meeting. Whether you are planning a domestic or international meeting, attendee security is the top priority. Seeking out those hidden gems could be the ticket to a better meeting.

Meetings 72

Meetings Negotiating Travel Contracts 72

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. A team meeting with a $2,000 budget? At this point, you should be identifying the right vendors for each area of your budget and entering into formal agreements and contracts for the event.

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

Smart Meetings

MAY 20, 2022

Read IMEX CEO Carina Bauer’s goals for the return to European meeting. IMEX initiatives and efforts in this domain may provide inspiration and a roadmap of ideas for those teams seeking to apply practices in their own conferences, meetings and events. Questions such as: “Where are we meeting?” “How Getting Centralized.

Sustainability 98

Sustainability 2022 Transportation 2011 98

Master the Event

JANUARY 12, 2024

Until the day you found yourself standing in front of a hotel with 200 attendees (that’s 400 eyes boring a hole in the back of your head) as you realize you never confirmed the transportation that’s now five minutes late. Even meeting planners with “A Beautiful Mind” type memories are going to miss a detail or two if not written down.

Conference Planning 40

Conference Planning Conference Transportation Contracts 40

EventMB

JUNE 2, 2022

While the pandemic wreaked havoc on the event industry, companies that provide childcare at meetings are among those who suffered the most from the lack of live events. Tempesta, who has picked up some contracts from competitors who went out of business, said anyone entering the event childcare business these days faces steep challenges.

Medical Meetings 134

Medical Meetings Contracts Transportation Government 134

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. Throughout the year, Smart Meetings has invited professionals from different corners of the event planning world to impart their knowledge. Vital Lessons from Covid-era Medical Meetings. What makes content compelling?

2021 52

2021 Negotiating Medical Meetings Contracts 52

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Contracts, Dates, and Details Delivered With White Glove Service. We Envision the Final Production.

Contracts 57

Contracts Site Selections Hotels Entertainment 57

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. As part of the 28th Annual Meetings Market Survey, we asked respondents a handful of open-ended questions, including: “What is the biggest challenge facing the meetings industry today?” All material © 2019 by PCMA.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

MeetingsNet

NOVEMBER 8, 2022

As Maggie Kearney, meeting and publications manager with the International College of Surgeons–U.S. While you could shorten your meeting just enough to eliminate the final meal—as 44 percent of our survey respondents suggested—there are less drastic ways to trim the fat. Check the contracts for deadlines. Ground-Transportation.

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

PCMA Convene

JULY 27, 2022

In our experience, nearly every meeting service provider is short-staffed and plagued by last-minute no-shows or insufficiently skilled workers. The meeting rooms you contracted for may have been double booked. Be sure to reconfirm your meeting rooms by name as far in advance as you can. Jacob Slaton Photography).

Hospitality 105

Hospitality Hotels Contracts Transportation 105