Connect Your Meetings

DECEMBER 6, 2018

Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.

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Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 83

Financial Insurance Contracts Medical Meetings 83

SmartMeetings

OCTOBER 27, 2020

Ask 4 nonobvious questions to find your dream speaker for a virtual, hybrid or F2F lineup. As meeting professionals, we design and produce one-of-a-kind event experiences. You’ll maximize the experiential quality of your meeting and further your organization’s reputation as a go-to resource for cutting-edge learning.

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Speakers Entertainment Contracts Meetings 82

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

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Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

MAY 9, 2019

Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. Following are her tips for mastering contracts. Otherwise there is no legally binding commitment and the contract may not be enforceable.

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Negotiating Contracts Hotels Hospitality 74

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines. Build in buffer time for inevitable delays.

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Corporate Events Food and Beverage Social Media Event Management 195

PCMA Convene

JULY 8, 2020

Senator Tim Scott of South Carolina addresses the online audience for the virtual REALTORS® Legislative Meetings & Trade Expo. There was no chance that the event — REALTORS® Legislative Meetings & Trade Expo, scheduled for May in Washington, D.C. Speaker Contracts. could be postponed or canceled, Stetz said.

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QC Event School

DECEMBER 30, 2022

We’ll also provide useful tips for making your proposal stand out from the competition. PRO TIP: Dream of a career in event planning, but don’t know where to get started? PRO TIP: Make sure to download our FREE sample event planner checklist (6 month timeline)! Writing an Event Proposal: Tips and Tricks.

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Sponsorships Food and Beverage Transportation Risk Management 102

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

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Food and Beverage Negotiating Contracts Speakers 68

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? Read More : Helpful Budget Tips for Event Planners in a Post-Covid World 2.

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Negotiating Contracts Hotels Consulting 93

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Here, we will share those secrets, and while each event is certainly unique, in this guide we will suggest some actionable tips and best practices that you can follow for any event.

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Sponsorships Insurance Social Media Food and Beverage 91

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Originally this was for a medical company; we were setting up a meeting…[where] you had to be vaccinated to attend, so we weren’t really focused on protocols for the event. You’ve been here before.

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Meetings Contracts Medical Meetings Travel 98

Master the Event

JANUARY 9, 2024

Breaking into the meeting planning business takes a mishmash of education, experience and passion. It seems almost everyone I meet lately appears to have an interest in meeting planning and a meeting planner career. Here are some tips to get going on the career path you desire.

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Meetings Site Selections Meeting Planning Contracts 40

SmartMeetings

APRIL 19, 2021

When you are planning for an inspiring event, you probably don’t want to imagine the possibility of your hard work going to waste, but the pandemic illustrated why it’s important to prepare for the chance that your meeting may need to be canceled due to circumstances completely outside your control. Here are some vital event insurance tips.

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Insurance Financial Social Media Banking 124

Endless Events

MAY 18, 2021

That’s why in this week’s episode of #EventIcons, Sarah welcomes Kelly Knowlen to talk about the most important hybrid event tips and tricks. Before Sarah and Kelly talk about hybrid event tips and tricks, they need to go all the way back to March 2020 when Hilton pivoted from in-person events to virtual and hybrid events.

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Food and Beverage 2020 Events Hotels 79

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Additional tips to reduce damage are below: Security. Public Fees.

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Contracts Insurance Government Travel 51

Smart Meetings

DECEMBER 23, 2021

The New Year is upon us and as we look at 2022 for our meetings and group gatherings, we gaze into the future with bright eyes and positive grins and think, what the heck is going on? It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Meeting planners don’t need to be IT gurus.

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Expo Pass

MARCH 22, 2023

The surprises, the last-minute saves, and all of the people we’ve gotten to meet along the way. We’ve got a list of event tips to make your first event run perfectly. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. Pro tip: Never assume something is included in the base price.

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SevenEvents

MAY 26, 2023

to help you navigate the event planning process with ease, the experts from seven events, a UK event management company, have compiled a list of ten invaluable tips from our UK experts. for conferences, you could incorporate engaging elements such as keynote speakers, panel discussions, live demonstrations, and hands-on activities.

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Event Planning Event Management Negotiating Venues 52

Planning Pod

JULY 7, 2020

So let’s not tarry and get your wedding venue, convention center, conference venue or event facility back on track with these seven venue management tips: #1 – Ditch the time-wasting paperwork. Some typical paper trail items you should make digital include: Client or vendor contracts.

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2020 Venues Management Contracts 109

PCMA Convene

JULY 2, 2020

The COVID-19 pandemic forced the the American Society of Neuroradiology to recreate its already reimagined 2020 Annual Meeting as a digital event. Despite these realities, we still hoped that #ASNR20 could still be a live meeting. We — staff, vendors, and speakers — were all figuring out things together in this new world.

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Meetings Contracts Speakers 2020 119

SmartMeetings

NOVEMBER 20, 2019

You’ll want to be sure meeting your goal is best served by a live event before you decide to put one on. Here are Skyline Exhibits’ tips on what to double-check, from start to finish. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers.

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PCMA Convene

FEBRUARY 12, 2020

Water Quality Association staff used the Go-To-Meeting platform to deliver virtual sessions from their headquarters. The following is taken from a presentation by LyNae Schleyer, WQA meetings director and Wesley Bleed, marketing and communications director in the Nov.

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GEVME

JUNE 11, 2019

So, when you get down to the arrangement of events, consider using an event planning timeline template and tips to ensure that it all runs effortlessly. Assemble an event team/volunteers and hold a meeting so everyone is on the same page. Confirm entertainment or speakers. Draft a program of events/agenda to your speakers.

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Event Planning Speakers Entertainment Contracts 136

SpotMe Blog

SEPTEMBER 8, 2023

When used to host a mixture of pharma ad board formats throughout the year – in-person, virtual, hybrid, asynchronous – this technology can transform pharma ad boards into fruitful meetings that bring 5x more insights. For example, early on, meetings may focus on clinical trial design, risk management plans, and target patients.

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Healthcare Contracts Technology Event Technology 130

Velvet Chainsaw

MARCH 6, 2017

We aggregate speaker proposals. We roll the dice that what was submitted actually meets our core customers’ needs. You become hell-bent on ensuring that every precise meeting specific is perfect. So your registrants lose their souls to your hyper- and laser-focus on meeting minutiae. It runs smoothly as planned.

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Endless Events

JULY 26, 2019

There are a lot of steps you can take to ensure you understand WiFi and tips to guide you when planning for event WiFi. We have compiled our 10 best tips for how to make sure you have the best event WiFi. Livestream or have speakers? Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed.

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Negotiating Contracts Venues Wireless 112

SmartMeetings

MAY 27, 2021

Smart Meetings talked to three meeting professionals tasked with figuring out how to achieve company goals and engage their geek audiences and their evolving expectations and learning styles in ways that are meaningful and effective, regardless of how content is distributed. The Day the Meetings Stopped.

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Tech Meetings Trade Shows Travel 98

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

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Speakers Contracts Negotiating Banking 48

Coterie Spark

AUGUST 19, 2022

Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. If you MUST sign early to lock in their best rates, clarify if there are any penalties for amending the contract — you might sell more or fewer tickets than expected. Engage the Experts.

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Conference Sponsorships Contracts Meeting Planning 98

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Meeting Tomorrow covered three hybrid event AV setup examples. Will disposable masks be provided on-site daily?

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Sponsorships Negotiating Contracts Venues 83

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Add in the uncertainty that hovers over new variants of the virus , and the scales tip towards caution in the catchphrase “cautious optimism.”. Planning Hybrid Events in 2021. Safety Concerns.

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Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

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Contracts Hotels Wireless Negotiating 52

Smart Meetings

OCTOBER 26, 2022

Smart Meetings debriefed with Tahira Endean, head of program with IMEX Group, about what worked and what will be changed for next year. Her role varied, however, including exhibitor, tech provider, speaker and tour guide. We wanted to create a tool kit of things meeting professionals needed to know in 2022,” she said.

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2023 Contracts 2011 Sustainability 89

MeetingsNet

NOVEMBER 8, 2022

About 75 percent of respondents to a recent Meeting Professionals International survey said they were seeing increases in AV costs—and about 25 percent of them said the increases were more than 10 percent. Maggie Kearney, meeting & publications manager, International College of Surgeons–U.S. Want more? Skip the projection.

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Event Tech Tech Food and Beverage Contracts 122

MeetingsNet

MAY 10, 2018

Planning and executing international meetings presents a multitude of variables and challenges that meeting planners do not encounter on the domestic front. During this one-hour webinar, you’ll: Understand today's trends that impact international meeting management. Moderator Sue Pelletier Content Director, MeetingsNet.

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Meetings 2018 Negotiating Contracts 45

Eventmobi

JULY 27, 2022

Meet the educational needs of industry professionals: We don’t want to ignore the large virtual audience we attracted during the pandemic, particularly those who can’t or won’t travel because of personal responsibilities, budget or schedule constraints, physical disabilities, health concerns, or employer restrictions. Event Type.

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