MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 89

2019 Meetings Insurance Negotiating 89

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Smart Meetings

JUNE 19, 2023

How can meeting professionals create an environment that will not only set the tone that aligns with the client’s brand but also connects with everyone regardless of their cultural, social, racial or ethnic background? Meeting professionals may run the risk of dealing with hidden fees. Always be sure to read contracts carefully!

Contracts 98

Contracts Transportation Negotiating Events 98

Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . Like the venue, they must agree with your compliance protocols before you sign the contract. Developing a transportation plan. Transportation services will look different with staggered pickups and drop-offs and buses not filled to capacity.

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. Throughout the year, Smart Meetings has invited professionals from different corners of the event planning world to impart their knowledge. Vital Lessons from Covid-era Medical Meetings. What makes content compelling?

2021 52

2021 Negotiating Medical Meetings Contracts 52

Smart Meetings

SEPTEMBER 1, 2022

A team of event experts from Leo Events —Principal Kent Underwood, Principal Kevin Brewer and Senior Vice President Amy Manzanares (a Smart Women in Meetings winner)—led a lively discussion at Smart Meetings 3-Day Experience in Nashville about the ups and downs of prices of everything from cooking oil to copper. Inflationary Realities.

Hospitality 52

Hospitality Management Negotiating Transportation 52

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Stova

MAY 25, 2023

Meet with key stakeholders and decision makers to align on and specify event goals. Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. Filter out venues that don’t meet your criteria.

Venues 52

Venues Negotiating Contracts Travel 52

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 63

Negotiating Transportation Contracts Insurance 63

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Contracts, Dates, and Details Delivered With White Glove Service. We Envision the Final Production.

Contracts 59

Contracts Site Selections Hotels Entertainment 59

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 72

Financial Insurance Meetings Food and Beverage 72

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend. The post How to Win a ‘Yes!’

Travel 52

Travel Meetings Negotiating Contracts 52

SmartMeetings

JUNE 3, 2019

Smart Meetings asked experts about their tricks for creating a phenomenal experience while spending a minimal amount of money. Related : 4 Easy Tips for Reducing Meeting Waste. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options.

Food and Beverage 68

Food and Beverage Contracts Negotiating Financial 68

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

Eved

JULY 3, 2017

Following are seven spend analysis reports you need to successfully analyze and act on your meeting and event spend. This report will provide total spend by category, such as Decor, Food and Beverage, Transportation, etc. This report will provide total spend by supplier, such as each individual DMC, hotel, transportation company, etc.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

Coterie Spark

APRIL 3, 2023

Please don’t sign a contract without understanding catering requirements and/or how flexible the venue will be if you want to get creative in the absence of their services. Parking and alternative transportation options are another under-researched aspect of venues that can cause a lot of grief.

Conference 52

Conference Venues Transportation Negotiating 52

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Thus, strong interpersonal skills are vital.

Event Planning 62

Event Planning Financial Negotiating Education 62

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Take care of any legal issues and contracts. The time of day and season of the event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

The Castle Group

SEPTEMBER 26, 2023

A freelance event professional might be your best option when you are looking to fill a staffing gap, manage a small-scale meeting, or have a small budget. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

QC Event School

SEPTEMBER 29, 2022

Meeting planner. Know how to negotiate. Otherwise, you might end up planning an event that’s too expensive or one that doesn’t meet the needs of your guests. Step 7: Arrange for transportation and accommodation. Start by getting quotes from different transportation companies and hotels in the area.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Eventinterface

MAY 4, 2017

Unfortunately, a lot of meeting and event planners tend to overlook some of the details that can be the difference between booking quality entertainment and not booking the best entertainment available – or worse, not booking any entertainment at all. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

ePly

MARCH 26, 2024

However, the particulars of each event plan are (or, at least, should be) quite varied, extremely intricate, and specifically tailored to meet the unique, individual needs of the client and the event that they want to bring to life. You may need to secure certain accommodations from providers that the venue doesn’t provide.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Take care of any legal issues and contracts. The time of day and season of the event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home.

Travel 115

Travel Contracts Hotels Transportation 115

PCMA Convene

MARCH 14, 2018

Each year, along with the numbers we collect for the annual Meetings Market Survey , we ask respondents open-ended questions, including this one: What’s the biggest challenge facing the meetings industry?”. AirBnb and other disruptors, budgetary constraints relating to government meetings. Click to read survey. Attendance.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Better events, no stress.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Eventsforce

JUNE 12, 2019

We also look at some cool new event marketing tools from social media giants, Snapchat, Facebook and Instagram, and the launch of a new online portal that is a lot like a Craigslist for cancelled meetings and events. MeetingsNet: A Craigslist for Cancelled Meetings? A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

2008 98

2008 Management 2009 Tourism 98

Meeting Application

MAY 30, 2017

Negotiation Is Key. But if it’s within an acceptable range, you might need to negotiate a little bit to ensure you don’t spend too much on the booking. While agents will naturally try to secure the most amount of money possible for their client, you always have room to negotiate.

Negotiating 65

Negotiating Contracts Travel Entertainment 65

Eventtia

DECEMBER 16, 2022

Event planners also handle logistics like transportation and accommodations. Certified Meeting Professional. To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing. The certification process usually includes an exam and a portfolio review.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. Do you want a traditional meeting room or a venue that has more options? What type of environment will enable your attendees to get the best from the meeting?

Venues 45

Venues Meetings Hotels Negotiating 45

SevenEvents

MAY 26, 2023

collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. pay close attention to details such as transportation, parking facilities, registration processes, and on-site navigation. Pay attention to logistics the logistics of an event can make or break its success.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

SmartMeetings

MARCH 14, 2017

This storm will disrupt millions of lives, including meeting planners’. Corporate meeting planners generally choose their destination and book the venue a year or more in advance, making it hard to plan around monumental weather events, natural disasters or other citywide emergencies. Make transportation as easy as possible.

Negotiating 44

Negotiating Transportation Travel Speakers 44