Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? Ryan Costello, co-founder of Event Farm, unveiled and walked us through the Playbook during the third event in our series on Pandemic Compliance and Safety at Live Events.

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

DECEMBER 16, 2022

If the way you handle attendees’ information doesn’t meet the EU’s GDPR standards, it may not meet some U.S. meeting professionals changed their data practices if there was any chance an EU citizen would be among their attendees. RELATED: The Meeting Professional’s Guide to GDPR. state’s standards being enacted in 2023.

2023 144

2023 2018 Contracts Global Events 144

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. I hope this helps!

2021 98

2021 Meetings Contracts Hotels 98

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The first part of the event AV agreement is the quote.

Contracts 51

Contracts Insurance Government Travel 51

PCMA Convene

AUGUST 13, 2021

Over the next year or so, conference organizers will need to define their responsibilities for duty of care when it comes to their events. If a person’s actions do not meet this standard of care, then the acts are considered negligent…”. 4 Risk Management Questions for Meeting Hosts. Others may see them as an inconvenience.

Risk Management 106

Risk Management Contracts Consulting Conference 106

Smart Meetings

NOVEMBER 9, 2021

Destinations International Large Market Roundtable outlined initiatives to establish Destination Booking Agreement Guidelines to create certainty for all parties. Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore.

2021 119

2021 Meetings Hotels Tourism 119

SmartMeetings

APRIL 13, 2021

When planning an event, we’ve always had to weigh factors, such as holidays and seasons, that helped determine the best time to host it. Now as pandemic restrictions are being lifted and more people are getting vaccinated , we have to decide not only when to host an event but also whether to host it virtually or live.

Contracts 119

Contracts Travel Trade Shows Sponsorships 119

SmartMeetings

JULY 31, 2020

Checklists are a staple in the planner playbook, and now, more than ever, can help ensure safe events as well reassure attendees. Here’s a rundown of items to add to your planning, based on CDC guidelines for events and other expert input. Contract and Pre-event Communication. For more on contracts, see here.)

Contracts 105

Contracts Transportation Venues Events 105

MeetingsNet

APRIL 6, 2021

However, convention centers, arenas, and other facilities hosting events larger than 5,000 people will require attendees to show a recent negative Covid-test result or proof of vaccination. Those who are vaccinated [but contract the virus] generally have seen very mild symptoms,” he added. “If

Trade Shows 103

Trade Shows Meetings Government Retail 103

Eventmobi

MAY 18, 2020

We asked event professionals from all over the map how they have modified their businesses to accommodate the new considerations brought on by the pandemic. My goal has been to take a deep inhale, pay attention to what has been happening, and to see what the proper pivot needs to be in the event world.

Entertainment 397

Entertainment Hotels Venues Retail 397

SmartMeetings

OCTOBER 28, 2020

Hybrid meetings may be the bridge to bringing corporate gatherings back. Not everyone is going to be comfortable attending a meeting in person just yet, or anytime soon. Budget: Hybrid meetings require healthy AV line items if you are going to engage both audiences. Who removes attendees who do not abide by the guidelines?

Insurance 85

Insurance Financial Meetings Food and Beverage 85

SmartMeetings

MAY 11, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. In the third of FICP’s new virtual education series, focusing on the rest of the year, participants discussed what the “third-third” of 2020 will look like, including observations from hoteliers and feedback from meetings professionals’ stakeholders.

Meetings 68

Meetings Insurance Financial 2021 68

SmartMeetings

JUNE 30, 2020

Events Industry Council (EIC)’s Accepted Practices Exchange (APEX) COVID-19 Business Recovery Taskforce has been navigating all the turbulence by collecting best practices. Under this umbrella, working groups are aggregating, curating methods to contextualize the waves of guidelines and explain the implementation process.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

PCMA Convene

SEPTEMBER 30, 2020

who manages the event. The association wanted to move forward with its event originally scheduled for July 31-August 3 at the Hilton Orlando Bonnet Creek, but FAMP had some challenges to overcome first. Postpone to 2021 with the same contract terms.”. The contract terms were favorable,” said Saunders. Held Sept.

Trade Shows 106

Trade Shows Contracts 2020 Food and Beverage 106

Event Leadership Institute

OCTOBER 29, 2020

While safety and risk have always been a part of our events, COVID-19 has tested all past assumptions. As some organizations consider planning and holding in-person events and gatherings, and other communities are in the early stages of moving ahead, there are many new questions to consider. What is our approach towards risk transfer?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Event Industry News

MARCH 15, 2021

HBAA, the association for the meetings, events and accommodation industry, is calling for the UK government to urgently lift the current ban on venue site inspection visits because it is delaying and preventing meeting and event bookings and blocking the industry’s return to business.

Government 73

Government Venues Contracts Meetings 73

PCMA Convene

OCTOBER 7, 2020

Dr. Norbert Rau, founder of RauCon, said venues should be more flexible in contracts “so that the risk is shared. The euroPLX 73 Vienna marketplace event — held Sept. With working habits of executives having changed rapidly,” said Dr. Norbert Rau, the hybrid event “is pointing the way to the future of partnering.”.

Contracts 98

Contracts B2B Hotels Venues 98

SmartMeetings

JUNE 2, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. Role clarity when selecting a virtual meeting platform was an area where participants noted an opportunity for improvement within their organizations. See also : The Online Meeting Resource Guide. Virtual Event Preparation.

Meetings 67

Meetings Hospitality Education Insurance 67

Event Guru

SEPTEMBER 25, 2020

Meeting halls and venues are ready to accommodate these business events safely and follow CDC guidelines. Keeping event staff and guests safe requires technological adaptation and organization. Managers will be able to review these notes and take the necessary steps to prevent problems with future events.

Conference 52

Conference Contracts Insurance Venues 52

Endless Events

JUNE 29, 2020

Post-pandemic events: what will they look like? Well, amidst the backdrop of COVID-19 fears and the spread of it, mega-events such as the 2020 Olympics, F8 for Facebook, Ceraweek, Zoom, and Zendesk have canceled their events. And will virtual events be the new normal? Post-Pandemic Events: Where to start?

Advertising 130

Advertising Technology 2021 2020 130

The Castle Group

JULY 26, 2023

What does it mean to have accessibility infused into your event, not just a box checked? When it comes to organizing events , whether they are conferences , workshops, or social gatherings , making them accessible to people of all abilities is of paramount importance. Create and share your events accessibility statement from the start.

Events 52

Events Social Media Contracts Transportation 52

SmartMeetings

OCTOBER 25, 2021

Meeting professionals have always shouldered a hefty bag of tricks to fix the jagged edges that emerge at even the most meticulously polished events. Today, though, even veteran meeting organizers face Code Red calamities previously unimaginable. Right now, those sorts of challenges are popping up at events all over the world.

Food and Beverage 108

Food and Beverage Contracts Hotels Meetings 108

Social Tables

SEPTEMBER 21, 2023

Have you ever attended a birthday party, holiday gathering, or business meeting at a restaurant? Although you may not have considered those occasions “events” at the time, that’s precisely what they were, and restaurants host more of them than we think. In this guide, we cover the ins and outs of restaurant events.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

Venues 52

Venues Government Negotiating Hospitality 52

PCMA Convene

JULY 8, 2020

Senator Tim Scott of South Carolina addresses the online audience for the virtual REALTORS® Legislative Meetings & Trade Expo. There was no chance that the event — REALTORS® Legislative Meetings & Trade Expo, scheduled for May in Washington, D.C. In fact, the pandemic made the timing of the event even more critical.

Speakers 97

Speakers Contracts Events Meetings 97

SmartMeetings

JULY 8, 2020

Meeting professionals are left wondering about the very foundation of their missions. That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home.

Travel 116

Travel Contracts Hotels Transportation 116

Connect Your Meetings

JULY 9, 2019

Natasha Stamper Pedigo, CMP, 38, works in Lexington, Kentucky, as a meeting planner and event manager at The Asphalt Institute. A s a 2019 40 Under 40 honoree, Pedigo discusses her passion for the events industry. What I do: I plan and execute three large member meetings a year across the U.S.

2019 81

2019 Site Selections Contracts Trade Shows 81

Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says. Do Your Homework.

Contracts 72

Contracts Insurance Hotels Fashion 72

Do Good Events

MARCH 25, 2021

2020 was the year of the virtual event. 2021 is going to be the year of the hybrid events. Now, what is a hybrid event? What are Hybrid Events?! Your live event is your audience – they may be in the ballroom, studio, conference space, tradeshow floor, theater or other location! Benefits of Hybrid Events .

Contracts 52

Contracts 2021 Events 2020 52

Event Leadership Institute

OCTOBER 8, 2020

For over 20 years, the Florida Festivals & Events Association (FFEA) has promoted large community events in Florida, including festivals, food & wine events, and state and local fairs. FFEA supports more than 700 event industry professional members who collectively represent 5,500 events.

Trade Shows 105

Trade Shows Speakers Contracts 2020 105

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Event Birdie

FEBRUARY 22, 2021

The Federal Government has put up some money to help stimulate the Business Events industry which is coming off its toughest year in living memory. Not many sectors copped it worse than Business Events, as the mass gatherings required for their success became the early victims of lockdowns and shut borders. So, what’s the catch?

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2021 Government Trade Shows Contracts 66

Event Planning BluePrint

OCTOBER 5, 2016

Learning how to plan an event requires multitasking skills and (often) quick thinking. In order to succeed, you need to know and understand the basics so you plan your event effectively. Before you jump ahead and pick an event venue, it’s important to take time to create a plan so you know how to plan an event properly.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Event Guru

SEPTEMBER 9, 2020

Our venue management software is designed to provide event professionals and venues with all the information they need to organize successful events. Like so many industries, the event industry has been rocked to its core due to the COVID-19 pandemic. Our venue management software makes it easy to update contract language.

Venues 52

Venues Management Contracts Event Management 52

Cvent: Event Marketing

AUGUST 9, 2019

On average, meeting spend is calculated to be.5–1% If not, there is a huge opportunity within your company to uncover hidden meeting spend and implement a meetings program to increase visibility, reduce risk, automate business processes, and cut cost. Who Uses Strategic Meetings Management? Proving Event ROI.

Management 43

Management Meetings Risk Management Insurance 43

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

SmartMeetings

JULY 1, 2022

Global Events, Strategic Solutions Lead, Google. 2022 Smart Women in Meetings Visionary Award Winner. Read More : Tips on Catering to All Types of Event Attendees. What are small things meeting professionals can do to make everyone feel more comfortable? We have a potent opportunity as event professionals.

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2022 Contracts Sports Entertainment 80