Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The first part of the event AV agreement is the quote.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

JUNE 16, 2020

For the short-term, request for proposals ( RFPs ) do not look dramatically different, if they’re being submitted at all, but there is great optimism that event disruptions and “new normal” considerations will not persist into future-year events. Some participants were booking events as far out as 2025. Budget Considerations.

Meetings 104

Meetings Contracts Insurance 2025 104

MeetingsNet

DECEMBER 16, 2022

That was the message from Jill Blood, vice president, deputy general counsel at Maritz Global Events during a December 14 meeting trends webinar, hosted by MeetingsNet and led by Blood and her Maritz colleagues Steve O'Malley, enterprise vice president and COO, and Greg Bogue, enterprise vice president, brand, experience, and innovation ecosystems.

2023 144

2023 2018 Contracts Global Events 144

SmartMeetings

JULY 31, 2020

Checklists are a staple in the planner playbook, and now, more than ever, can help ensure safe events as well reassure attendees. Here’s a rundown of items to add to your planning, based on CDC guidelines for events and other expert input. Contract and Pre-event Communication. For more on contracts, see here.)

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Contracts Transportation Venues Events 103

PCMA Convene

AUGUST 13, 2021

Over the next year or so, conference organizers will need to define their responsibilities for duty of care when it comes to their events. Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing.

Risk Management 105

Risk Management Contracts Consulting Conference 105

SmartMeetings

APRIL 13, 2021

When planning an event, we’ve always had to weigh factors, such as holidays and seasons, that helped determine the best time to host it. Now as pandemic restrictions are being lifted and more people are getting vaccinated , we have to decide not only when to host an event but also whether to host it virtually or live.

Contracts 117

Contracts Travel Trade Shows Sponsorships 117

Velvet Chainsaw

OCTOBER 10, 2017

Editor’s Note: This article was originally penned for PCMA’s Convene in the beginning of August, early on in the discovery that the Apple App Store’s change in guidelines could affect branded mobile event apps. Much has been written since, including evidence that Apple is taking action with some event app providers.

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Event Apps Contracts 2017 Events 153

Eventmobi

MAY 18, 2020

We asked event professionals from all over the map how they have modified their businesses to accommodate the new considerations brought on by the pandemic. My goal has been to take a deep inhale, pay attention to what has been happening, and to see what the proper pivot needs to be in the event world.

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Entertainment Hotels Venues Retail 397

Event Guru

SEPTEMBER 25, 2020

Meeting halls and venues are ready to accommodate these business events safely and follow CDC guidelines. Keeping event staff and guests safe requires technological adaptation and organization. – Our free text notes fields gives users the ability to log any issues experienced during the event by either staff or guests. .

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Conference Contracts Insurance Venues 52

Event Leadership Institute

OCTOBER 29, 2020

While safety and risk have always been a part of our events, COVID-19 has tested all past assumptions. As some organizations consider planning and holding in-person events and gatherings, and other communities are in the early stages of moving ahead, there are many new questions to consider. What is our approach towards risk transfer?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Event Leadership Institute

JUNE 8, 2022

When the pandemic shut the event industry down, the evolution of hybrid and virtual events not only gave the industry new life, but also more flexibility than ever before. Just like in-person events, however, making sure virtual and hybrid events are accessible is a key part to a wholly inclusive experience.

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Contracts Speakers Events Technology 97

PCMA Convene

SEPTEMBER 30, 2020

who manages the event. The association wanted to move forward with its event originally scheduled for July 31-August 3 at the Hilton Orlando Bonnet Creek, but FAMP had some challenges to overcome first. Postpone to 2021 with the same contract terms.”. The contract terms were favorable,” said Saunders. Held Sept.

Trade Shows 105

Trade Shows Contracts 2020 Food and Beverage 105

Endless Events

JUNE 29, 2020

Post-pandemic events: what will they look like? Well, amidst the backdrop of COVID-19 fears and the spread of it, mega-events such as the 2020 Olympics, F8 for Facebook, Ceraweek, Zoom, and Zendesk have canceled their events. And will virtual events be the new normal? Post-Pandemic Events: Where to start?

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Advertising Technology 2021 2020 130

The Castle Group

JULY 26, 2023

What does it mean to have accessibility infused into your event, not just a box checked? When it comes to organizing events , whether they are conferences , workshops, or social gatherings , making them accessible to people of all abilities is of paramount importance. Create and share your events accessibility statement from the start.

Events 52

Events Social Media Contracts Transportation 52

PCMA Convene

OCTOBER 7, 2020

Dr. Norbert Rau, founder of RauCon, said venues should be more flexible in contracts “so that the risk is shared. The euroPLX 73 Vienna marketplace event — held Sept. With working habits of executives having changed rapidly,” said Dr. Norbert Rau, the hybrid event “is pointing the way to the future of partnering.”.

Contracts 98

Contracts B2B Hotels Venues 98

PCMA Convene

DECEMBER 14, 2020

American Express’s 10th annual Global Meetings and Events Forecast offers insights into what the industry can expect in 2021. American Express released its 10th annual Global Meetings and Events Forecast, which surveyed more than 560 meetings and events professionals from around the world on everything from budgets to technology.

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Meetings 2021 2022 Sustainability 105

Event Industry News

MARCH 15, 2021

HBAA, the association for the meetings, events and accommodation industry, is calling for the UK government to urgently lift the current ban on venue site inspection visits because it is delaying and preventing meeting and event bookings and blocking the industry’s return to business. This is blocking the return of a £70bn industry.

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Government Venues Contracts Meetings 75

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. Thanks so much!”.

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2021 Meetings Contracts Hotels 98

Social Tables

SEPTEMBER 21, 2023

Although you may not have considered those occasions “events” at the time, that’s precisely what they were, and restaurants host more of them than we think. As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Negotiating Contracts 2024 Events 87

Smart Meetings

AUGUST 12, 2021

Those stressful last-minute gyrations were just one of the issues addressed in Smart Meetings ’ latest webinar, “ Vital Lessons from Covid-era Medical Meetings ,” led by Kara Ferguson, meeting planner for American Society of Anesthesiologists , and Katie Bohrer, CEO of event design company Onwardly. Changing Plans on a Dime. Katie Bohrer. “I’m

Meetings 98

Meetings Contracts Medical Meetings Travel 98

Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says. Do Your Homework.

Contracts 83

Contracts Insurance Hotels Fashion 83

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

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Venues Government Negotiating Hospitality 52

SmartMeetings

JULY 8, 2020

That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home. With all incentives or meetings, there is a big high after the event. This normally lasts a month or so.

Travel 115

Travel Contracts Hotels Transportation 115

Do Good Events

MARCH 25, 2021

2020 was the year of the virtual event. 2021 is going to be the year of the hybrid events. Now, what is a hybrid event? What are Hybrid Events?! Your live event is your audience – they may be in the ballroom, studio, conference space, tradeshow floor, theater or other location! Benefits of Hybrid Events .

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Contracts 2021 Events 2020 52

Event Planning BluePrint

OCTOBER 5, 2016

Learning how to plan an event requires multitasking skills and (often) quick thinking. In order to succeed, you need to know and understand the basics so you plan your event effectively. Before you jump ahead and pick an event venue, it’s important to take time to create a plan so you know how to plan an event properly.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Event Guru

SEPTEMBER 9, 2020

Our venue management software is designed to provide event professionals and venues with all the information they need to organize successful events. Like so many industries, the event industry has been rocked to its core due to the COVID-19 pandemic. Our venue management software makes it easy to update contract language.

Venues 52

Venues Management Contracts Event Management 52

SmartMeetings

OCTOBER 25, 2021

Meeting professionals have always shouldered a hefty bag of tricks to fix the jagged edges that emerge at even the most meticulously polished events. Right now, those sorts of challenges are popping up at events all over the world. All executed with a gracious smile and check mark on a clipboard, of course. Click to see full results.

Food and Beverage 107

Food and Beverage Contracts Hotels Meetings 107

PCMA Convene

JULY 8, 2020

In March, like many other event organizers, Bonnie Stetz, director of conference content design for the National Association of Realtors (NAR), found herself in the position of having to convert a live event to virtual in a very short period of time — five-and-a-half weeks, to be exact. The event is held each year over six days in D.C.

Speakers 97

Speakers Contracts Events Meetings 97

SmartMeetings

OCTOBER 28, 2020

Today, every event is competing with many others—the barrier to entry is as low as the Zoom account form. Who removes attendees who do not abide by the guidelines? Alternative plans covered in the contract also need to include the possibility that a group may outgrow a venue if social-distancing guidelines make the space unworkable.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

The Planner's Lounge

AUGUST 16, 2022

For many, it was a way to still celebrate and adhere to local pandemic guidelines. Couples are creating an event not just about their marriage but spending time with their friends and families. . Contracts and insurance. Finally, and most important, contracts have become more detailed and event insurance has become essential.

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Insurance Contracts Consulting Hospitality 59

Event Birdie

FEBRUARY 22, 2021

The Federal Government has put up some money to help stimulate the Business Events industry which is coming off its toughest year in living memory. Not many sectors copped it worse than Business Events, as the mass gatherings required for their success became the early victims of lockdowns and shut borders. So, what’s the catch?

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2021 Government Trade Shows Contracts 66

Connect Your Meetings

JULY 9, 2019

Natasha Stamper Pedigo, CMP, 38, works in Lexington, Kentucky, as a meeting planner and event manager at The Asphalt Institute. A s a 2019 40 Under 40 honoree, Pedigo discusses her passion for the events industry. I am responsible for every aspect of the event. I had four months to plan, sell and market the event.

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2019 Site Selections Contracts Trade Shows 81

The Castle Group

DECEMBER 18, 2020

Innumerable virtual options exist – from family Zoom gatherings to virtual corporate events there is likely a way to creatively accomplish your goals safely from home. The official government website for your destination country will provide all applicable travel restrictions and guidelines. Consider alternatives to travel. Air Travel.

Travel 95

Travel Airlines Hotels Tourism 95

Event Leadership Institute

OCTOBER 8, 2020

For over 20 years, the Florida Festivals & Events Association (FFEA) has promoted large community events in Florida, including festivals, food & wine events, and state and local fairs. FFEA supports more than 700 event industry professional members who collectively represent 5,500 events.

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Trade Shows Speakers Contracts 2020 105

TicketBud

JANUARY 23, 2023

Social media marketing is vital for today’s events. Event marketing needs a good social promotion strategy for both paid advertising and shared content. Ensure you know how to capitalize on the social media marketing strategies available for your event.

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Social Media Marketing Advertising Events 78

MeetingsNet

APRIL 6, 2021

However, convention centers, arenas, and other facilities hosting events larger than 5,000 people will require attendees to show a recent negative Covid-test result or proof of vaccination. Those who are vaccinated [but contract the virus] generally have seen very mild symptoms,” he added. “If

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Trade Shows Meetings Government Retail 103