Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

Contracts 93

Contracts Negotiating Venues Management 93

GEVME

APRIL 25, 2018

Here are the main reasons why corporations put so much effort into planning and executing corporate events, along with the types of events they usually correspond with: Raise brand/product awareness (trade shows, conferences, product launches). Have you ever successfully negotiated a price with an event vendor before? At the event.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Endless Events

JULY 26, 2019

Also, following the show in your post-event meeting document everything you can about what went well and what went wrong. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate!

Negotiating 112

Negotiating Contracts Venues Wireless 112

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We negotiate exit windows with the suppliers.

Travel 65

Travel Negotiating Sustainability Airlines 65

SevenEvents

MAY 26, 2023

planning an event can be a considerable task, whether it’s a small drinks reception or a large-scale conference. Set up an initial call with your client to find out what they hope to accomplish and then you will be able to lay out a planning document about how to achieve their aims.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Eventtia

OCTOBER 10, 2023

Professionals can use this solution to host a wide range of events, from retail workshops or fireside chats to large conferences and product launches. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Ask for documentation or certifications that demonstrate their compliance.

Negotiating 118

Negotiating Retail Financial Management 118

Endless Events

OCTOBER 25, 2022

Your logo is non-negotiable. And if it’s egregious enough, attendees might think they walked into the wrong room in the conference hall. . This document should list your color hex codes, fonts, sizing, logo, and messaging rules at a minimum. Put Your Logo Everywhere. This is the easiest way to start event branding.

Social Media 77

Social Media Event Planning Negotiating Events 77

Expo Pass

APRIL 3, 2019

There is a reason professionals, especially executives, attend many conferences, networking events, and forums each year. There wouldn’t be conferences and networking events. You aren’t just asking these questions to build educational material for sessions or topics at your conference. This is vital. What Attendees Are Saying.

Education 113

Education Speakers Events Negotiating 113

Planning Pod

JUNE 23, 2023

From wedding planning to conferences, ChatGPT event planning is an incredibly versatile tool that can be used for different purposes in the event industry. Not only can ChatGPT help event planners save time and resources, but it can also help them improve the quality of their event marketing content.

Event Management 78

Event Management Management Speakers Contracts 78

Endless Events

APRIL 12, 2019

They will also help negotiate out any unnecessary venue fees. If they are not included you can try to negotiate this fee out before signing. #11. If the venue WiFi doesn’t fit your needs you can always negotiate to use a 3rd-Party Supplier who will be able to tailor the WiFi to exactly what you need for your event. #8.

Negotiating 118

Negotiating Venues Contracts Speakers 118

PCMA Convene

OCTOBER 30, 2020

Our annual conference is in April, in Washington, D.C., We recommend having a deep dive into your contract and then having a call with your legal team to help review and draft anything that may be missing or needed to negotiate with the hotel. — Kimberly Amonett , National Sales Manager, Caesar’s Entertainment Corp.

2021 98

2021 Meetings Contracts Hotels 98

Stova

MARCH 16, 2023

If you are working with multiple stakeholders across various departments, they may not agree with conveniences versus luxury, but it is essential to your success (and sanity) that you obtain directly from the decision maker as to the non-negotiables. Negotiate favorable rates with offsite venues and vendors.

Management 40

Management 2023 Meetings Negotiating 40

Nuila Events LLC

OCTOBER 5, 2016

As Meeting & Event Consultants who specialize in handling bookings for hotels for conferences and conventions, the truth is that most people don’t know the language of that business. Thus, the venue often has the upper hand when many people come to negotiate – and that is why it is so important to work with a professional.

Negotiating 40

Negotiating Contracts Insurance Consulting 40

Social Tables

JUNE 29, 2023

Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. What is a nonprofit event press release?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventtia

OCTOBER 9, 2023

It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Negotiate terms. Negotiate mutually beneficial terms. Document everything. Identify and document areas ripe for improvement.

Event Planning 88

Event Planning Retail Social Media Speakers 88

EventPlanning

APRIL 20, 2018

It is clear that on the first-priority basis, they will come in handy to storing the documentation. For example, you are free to organize your info, to negotiate with your colleagues from the distant countries, to get help from the round-the-clock technical assistance and so on and so forth.

Negotiating 40

Negotiating Technology Conference 40

Eventtia

NOVEMBER 16, 2023

Event management platforms are designed to meet the needs of various events, from small-scale gatherings to large-scale global conferences. This collaborative approach can be particularly valuable for events with complex needs, larger-scale conferences, or those seeking a highly customized, branded experience.

Event Management 62

Event Management Management Consulting Events 62

Attendease

APRIL 4, 2024

So whether you’re planning corporate events, conferences, fundraisers, or beyond, you’ll find practical takeaways to level up your program. Look for ways to develop efficient workflows, like using event plan ning templates to keep timelines, checklists, and document formats consistent across events.

Event Management 195

Event Management Management Sustainability Corporate Events 195

SmartMeetings

JULY 7, 2017

A speaking agreement is a simple document. Does the speaker have a pre-speech questionnaire, which is usually a document of one or two pages that he submits to you far in advance of the presentation? Ask about this consideration when you’re in the negotiation stage. The speaker offers to come speak at this time and date.

Speakers 48

Speakers Negotiating Meetings Management 48

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. An event planning timeline is a guiding document used by event planners to set expectations and delegate duties with a timeline to each staff member in the team. Conferences.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Attendease

OCTOBER 19, 2021

It’s easier to buy in volume with everything under one roof because then you can negotiate. You can add that to your requirements gathering document also. I think it would be a user conference we did last fall. In our recent LinkedIn Live, Lindsay shared three main influencers in the drive for all-in-one solutions: Price.

Event Management 356

Event Management Management Food and Beverage Tech 356

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below. Speed up your timeline with easy-to-use event planning software Get Started Free 3 event planning timeline creation tips 1.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eventtia

NOVEMBER 10, 2023

These events may include workshops, seminars, local conferences, or regional product launches. Large Conferences or Multi-Day Events In contrast, if you frequently host large conferences or multi-day product events, the software must be equipped to handle the complexity and volume associated with these types of gatherings.

Event Management 117

Event Management Management Negotiating Financial 117

Nunify

NOVEMBER 30, 2021

Learnings from the course:- The course will prepare you to better understand the client’s requirements, choose event venues, identify the technology and equipment to be used, refine your negotiation skills,and master every little nuance of organizing an event. Course:- Hospitality Management ( conference and event planning management).

Event Management 52

Event Management Management 2022 Tourism 52

Stova

MARCH 17, 2023

An event organizer who’s unable to answer these questions will not be a happy camper throughout the sponsor negotiation process. Event Sponsorship Negotiation Best Practices The search for the right event sponsor can be a long, difficult, or even grueling task, and the process is unique for every planner and for each type of event.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Bizzabo

JUNE 2, 2021

CIC recommends that those interested first consult the CMP International Standards document , and then focus on studying the areas outlined that planners are least familiar with. It is led by University of Virginia professors who cover important business management topics like strategic negotiations, business analytics, and risk mitigation.

Event Planning 109

Event Planning Trade Shows Government Healthcare 109

Eventtia

NOVEMBER 10, 2023

These events may include workshops, seminars, local conferences, or regional product launches. Large Conferences or Multi-Day Events In contrast, if you frequently host large conferences or multi-day product events, the software must be equipped to handle the complexity and volume associated with these types of gatherings.

Event Management 96

Event Management Management Negotiating Financial 96

Attendease

OCTOBER 19, 2021

It’s easier to buy in volume with everything under one roof because then you can negotiate. You can add that to your requirements gathering document also. I think it would be a user conference we did last fall. In our recent LinkedIn Live, Lindsay shared three main influencers in the drive for all-in-one solutions: Price.

Event Management 195

Event Management Management Food and Beverage Tech 195

Capterra Event Management

APRIL 25, 2017

Conferences. Includes conferences, meetings, graduations. Your event business plan is a living document that will be edited many times over; be sure to revisit it when variables and factors change. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Event Philosopher

JUNE 11, 2012

It is not because things are difficult that we do not dare, it is because we do not dare that things are difficult.” - Seneca Today I had the great pleasure of speaking at the PCMA Education Conference on the topic of Strategic Meetings Management with Kevin Iwamoto, VP of Enterprise Strategy for Active Networks.

Management 40

Management Meetings Contracts Negotiating 40

Bizzabo

MARCH 6, 2020

From tech to finance to media—here's a look at 30 of the best conferences for women in 2020. Many conferences have appeared in the last few years to help provide women with opportunities to build networks, share experiences, and learn in ways that traditional conferences can't quite match. Watermark Conference for Women.

2020 101

2020 Conference Tech Speakers 101

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Determine your must-have needs from a venue before negotiating and committing to a venue. Shortlist potential venue selections. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Ellen Boddington (President, Stellar Conference & Event Management Inc., A handful of event tech vendors or event suppliers will only agree with negotiable prices that too not up to the expectation and the budget.

Negotiating 80

Negotiating Tech Venues Events 80

Eventory

FEBRUARY 1, 2019

Many conferences aim is to make knowledge about corporate products and services more consistent, for both full-time and outsourced employees. You can go for the work trip – on the first day, there are presented reports, official documents and numbers, while the other day is intended for giving away prizes and acknowledgments.

Corporate Events 78

Corporate Events Financial Technology Events 78

Eventscase Blog

DECEMBER 5, 2023

Event organisers work across all industries to plan and carry out a range of events, from small-scale launches to large conferences. Some approaches event organisers use when faced with budgets constraints is to negotiate with vendors, explore cost-effective alternatives and also consider sponsorships.

Financial 52

Financial Sustainability Trade Shows Transportation 52

GEVME

JUNE 2, 2020

ProductCon conference is free. If you’d like to participate in pre-conference, hands-on VIP workshops, there’s a price attached to that. For every product/service the speaker sells through your event you could negotiate the commission percentage. How is the conference content distributed? Is there a charge to register?

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Speakers Tech Conference Negotiating 156