Attendease

APRIL 4, 2024

Look for ways to develop efficient workflows, like using event plan ning templates to keep timelines, checklists, and document formats consistent across events. Negotiate ongoing partnerships with venues and vendors to secure bulk discounts. Your largest conferences warrant bigger budgets than smaller meetups.

Event Management 195

Event Management Management Sustainability Corporate Events 195

SmartMeetings

JANUARY 5, 2024

To Do: Instead of a general, sweeping clause, negotiate what steps will be taken to keep information secure, such as locking the door, hiring security guards, keeping attendants out of the meeting, providing shredders for documentation and education of attendees about how they treat the information shared.

Negotiating 79

Negotiating Contracts Hotels 2024 79

Attendease

OCTOBER 19, 2021

It’s easier to buy in volume with everything under one roof because then you can negotiate. You can add that to your requirements gathering document also. In our recent LinkedIn Live, Lindsay shared three main influencers in the drive for all-in-one solutions: Price. Planners are often solving for price. Procurement.

Event Management 356

Event Management Management Food and Beverage Tech 356

Smart Meetings

SEPTEMBER 28, 2023

Instead negotiate everything at once with the clauses that fit your needs rather than using general, boilerplate language that could just end up in litigation.” Instead, negotiate a walk clause so you are involved in deciding who is moved to another hotel and what the concession will be. Start with your must-haves upfront,” she said.

Meetings 98

Meetings Negotiating Contracts Hotels 98

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Once these tasks are complete, I schedule time to walk them through each document.

Negotiating 96

Negotiating Banking Education Contracts 96

Management Events

MAY 16, 2023

Strategically Negotiate Contract Terms During this critical part of the vendor selection process, be strategic. Make a list of these factors and any other relevant questions to bring up during negotiations so you don’t miss anything. This builds trust with stakeholders and ensures that the decision process is fair and open.

Negotiating 52

Negotiating Contracts Risk Management Trade Shows 52

GEVME

JANUARY 15, 2019

This allows a planner to coordinate the work of the team by streamlining all related documentation in one place, more effectively monitoring the workflow, and so much more. An attendee list is a much needed event document if you want well-structured event management. Negotiate with vendors. What is an attendees list?

Management 136

Management Event Management Negotiating Consulting 136

Attendease

OCTOBER 19, 2021

It’s easier to buy in volume with everything under one roof because then you can negotiate. You can add that to your requirements gathering document also. In our recent LinkedIn Live, Lindsay shared three main influencers in the drive for all-in-one solutions: Price. Planners are often solving for price. Procurement.

Event Management 195

Event Management Management Food and Beverage Tech 195

Endless Events

MARCH 2, 2023

She says to her younger self, “You need to negotiate. Your value on the market is higher than what you’re being paid, and you need to negotiate when you accept jobs. ” “Document, document, document,” says Arianna in agreeance. Deanna adds to this tip for W-2 employees. That’s not what it’s about.

Negotiating 71

Negotiating 2020 Events Conference 71

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Prioritize Expenditures Determine what elements of your event are non-negotiable and which ones can be adjusted. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

MeetingsNet

JULY 9, 2021

One other veteran stressed there’s a specific area where planners must maintain absolute vigilance: Who has the right to make changes on shared spreadsheets and documents? The best negotiator on your team should handle the largest budget elements that will not be simple to secure at an acceptable cost.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Coterie Spark

MARCH 26, 2020

For example, we can advocate on your behalf to postpone or reschedule events and re-negotiate contracts. Whatever the outcome of your risk assessment, rest assured, we are experts in our industry and can assist with finding solutions for your upcoming events. We also have multiple partnerships with companies that provide virtual meetings.

Negotiating 59

Negotiating Contracts Events Event Management 59

EventSource

NOVEMBER 1, 2021

For paper documents, scan and upload them using an app and store them with the rest of your digital files. This way you’re able to easily keep track of expenses and important documents, and can easily access them wherever you are. . Figure out your wishes from your needs.

Negotiating 101

Negotiating Contracts Financial Hotels 101

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

Contracts 91

Contracts Negotiating Venues Management 91

The Planner's Lounge

APRIL 28, 2023

Most couples will have elements that are most important to their vision and the budget can be rearranged to give them their non-negotiables, and then costs can be cut elsewhere. Account for the Necessities As a planner, it is imperative to ensure that your couple is not forgetting any of the non-negotiable necessities.

Management 59

Management Insurance Negotiating Financial 59

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. After coming back from an event, spending two weeks going through 250 documents can waste a lot of time,” says McPhee. Contracting. Daily analysis will help to spot discrepancies in the moment. Tap your speakers’ bureau.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Eventinterface

OCTOBER 19, 2017

All documents should be ready in all the languages needed for the meeting. Interpreters are important when you have business negotiations with international participants. They observe proper decorum and have the composure to adapt to different pressures, such as tactics, tensions and negotiation breakdown.

Meetings 113

Meetings Negotiating Social Media Conference 113

ePly

FEBRUARY 26, 2024

Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). It’s great for gathering and documenting where there is room for improvement and any ideas you have for doing so.

Negotiating 62

Negotiating Insurance Events Marketing 62

Eventscase Blog

OCTOBER 24, 2023

Of course, duties and responsibilities will vary from company to company but g enerally an events planners main tasks include : • Understanding the requirements of clients and planning the event agenda • Creating and adhering to an event budget and timeframe • Ensuring adherence to health and safety regulations • Researching suppliers and contractors (..)

Corporate Events 97

Corporate Events Trade Shows Event Management Event Planning 97

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Would you document an event budget while considering both the expected and actual costs? To cut down on costs, consider price negotiations, ask event sponsors for some support, and recruit volunteers. At the event. Make the most of your marketing power.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Endless Events

JULY 26, 2019

Also, following the show in your post-event meeting document everything you can about what went well and what went wrong. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate!

Negotiating 112

Negotiating Contracts Venues Wireless 112

EventUp

AUGUST 4, 2020

Be sure to know what you are taking videos/pictures of - there have been times when I’ve looked back and not known which room I was documenting! I personally prefer videos to capture more of the venue’s look and feel. Also, take notes! Your Vendors.

Negotiating 105

Negotiating Venues Contracts Hotels 105

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Check risk assessments, method statements, and insurance documents from vendors, exhibitors, performers, etc. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. This will be 30% less for sure.

Travel 65

Travel Negotiating Sustainability Airlines 65

SmartMeetings

AUGUST 8, 2019

Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S. An action plan doesn’t have to be complicated; a basic document with only the necessary information will be more helpful than a complex and confusing one. is not the warm season in Australia.

Meetings 72

Meetings Negotiating Travel Contracts 72

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. Emphasize soft skills, like organization, negotiation and attention to detail. Secure legal documents, like your event contracts (so important to protect yourself). Be able to anticipate the unexpected. Have a plan b, c, and d. Be able to be empathetic, while remaining professional.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. Emphasize soft skills, like organization, negotiation and attention to detail. Secure legal documents, like your event contracts (so important to protect yourself). Be able to anticipate the unexpected. Have a plan b, c, and d. Be able to be empathetic, while remaining professional.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

EventBank Insights

JANUARY 22, 2019

Financial status: gather all receipts, documentation, final registration data, etc. Select an ideal venue and negotiate details ? Choose a Location that makes sense This must come earlier in the event plan, as larger venues may be more competitive, and require more negotiation. and update budget ? Presentation ? Panel Talks ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Negotiate the scope, narrow it so it is fair to both sides.” “One should confirm all conversational agreements in a follow up email for clarity and documentation. .” “One should confirm all conversational agreements in a follow up email for clarity and documentation.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

Endless Events

APRIL 9, 2021

Check out the full document to know how much you can expect to spend on each! Remember that no two events are made equal, and the numbers can vary quite a bit depending on what kind of experience you’re planning and what your non-negotiables are. Includes everything from Google ads to vendor and sponsor associated costs.

2021 133

2021 Negotiating Entertainment Events 133

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Negotiate Pricing and Review the Legal and Technical Requirements Before finalizing your choice, ensuring that all contractual, financial, and technical aspects are aligned with your organization’s interests is crucial.

Negotiating 118

Negotiating Retail Financial Management 118

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. An essential document that exhibitors complete and send to the contractor, outlining all the technical equipment required for the event.

Tech 82

Tech Insurance Contracts Technology 82

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Minimal chance for negotiations/discounts — The most troubling thought lingering in the minds of organisers is how not to increase the spending by a single penny. . Be very specific with your requirements in the proposal.

Negotiating 80

Negotiating Tech Venues Events 80

SmartMeetings

OCTOBER 3, 2016

Cultural stereotypes and habits influence international business negotiations. Business Negotiations. Everyone must be present when negotiating, as individual decisions are frowned upon. In other countries (such as Germany), an autocrat who might not even be present at the negotiations could be responsible for decision-making.

Negotiating 60

Negotiating Contracts Events 2016 60

The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? The content of this document is made available on an “as is” basis, without warranty of any kind. How many weddings do you book per day? If more than one, how does your team handle the volume? Who will be the point of contact? What is your deposit? Is it refundable? What is your cancellation policy?

Insurance 59

Insurance Negotiating Contracts Venues 59