Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Master the Event

JANUARY 9, 2024

Breaking into the meeting planning business takes a mishmash of education, experience and passion. It seems almost everyone I meet lately appears to have an interest in meeting planning and a meeting planner career. Immerse yourself in all things meeting planning.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

PCMA Convene

MARCH 1, 2018

Here’s why: Effectively, Marriott has announced a 30-percent reduction in revenue to those firms that have been booking Marriott-owned or Marriott franchise hotel properties for their clients. For many, their only choice when booking a hotel in the Marriott family will be to reduce the amount or level of services that they currently offer.

Site Selections 67

Site Selections Food and Beverage Contracts Negotiating 67

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. Jacki Bennis, Square One Meeting Planning. “As

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

PCMA Convene

MAY 8, 2020

He’s been speaking with four potential sites about hosting the two-day event, including the Dana Farber Center, another health-care facility, a hospital, and a small meeting venue. Each of those venues, he said, has told him they are “fine” with the meeting’s stipulations. live , for The Voice of Healthcare. Exhibitors.

Healthcare 114

Healthcare 2021 Meeting Planning 2020 114

Smart Meetings

APRIL 7, 2023

Oxford Economics’ Savelli explained that during past recessions, room demand overreacted, with sometimes twice as much of a contraction as the economy overall. Let’s take a deeper dive into why events and business travel might float above the turbulence. Travel Priorities First, some history. Savelli is not alone in that observation.

Travel 98

Travel Banking 2025 Hospitality 98

Eventinterface

JULY 27, 2017

From my perspective, it is the disconnect that often happens between the meeting planning department and the meeting stakeholders. This shows up in two ways: First, timing: Planners often have to book space for meetings months and years in advance of the purpose and content of the meeting being known.

Contracts 100

Contracts Venues Meetings Entertainment 100

Connect Your Meetings

MARCH 21, 2018

You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Speaker Bio: Tom Pasha has been recognized as one of the top event planners in the planning industry. Pasha’s company books over 100,000 room nights annually, working with corporate and association clients.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

MeetingsNet

JANUARY 26, 2018

So, what happens when an unstoppable force (supplier price increases) meets an immovable object (meeting planning budgets)? . Meeting planners are forced to become more strategic and creative in their sourcing approach. The best rates, dates, and space in 2018 have already been booked. We can’t stress this enough.

Marketing 70

Marketing Food and Beverage Hotels 2019 70

Smart Meetings

DECEMBER 3, 2018

Above all, Williams and Pavlovich recommend planning as early as possible. The most important thing that a customer can do is book as early as they can right now,” Pavlovich says. There have been years where it’s not that critical, but in this state [Louisiana], time and place, booking ahead is to your benefit.”.

Trade Shows 65

Trade Shows Negotiating Hotels Contracts 65

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. The top pharma event management companies offer: Strategic planning: They will work with you to determine the event’s objectives and the best ways to achieve them. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

NOVEMBER 2, 2016

Hotels expect to make a few concessions in RFPs, particularly for groups booking 10 or more room nights, so it’s particularly important for planners to know about concessions that are available and how to request them. Complimentary guest rooms: Planners often negotiate to receive one free guest room once a certain number have been booked.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

SmartMeetings

FEBRUARY 1, 2017

What if you could book not only your next meeting, conference or convention, but a package for your next three, five or even ten events? And what if that package was created and executed flawlessly by the premier meetings provider in North America? Discover expert meetings services, coast to coast.

Meetings 40

Meetings Contracts Hotels Meeting Planning 40

Bizzabo

NOVEMBER 25, 2019

The Best Event Planning Podcasts. The Meeting Planning Madness Podcast. Meetings Podcast. Eventful: Th e Podcast for Meeting Professionals. The Meeting Planning Madness Podcast. This is a bi-monthly, thirty minute podcast about all things event planning. EventIcons. IN-PERSON Podcast.

Event Tech 103

Event Tech Tech Event Technology Technology 103

Eventinterface

APRIL 15, 2017

Jenkins is also a previous nominee as Samaritan of the Year and a two-time nominee as Event Planner of the Year by Event Solutions Magazine, an international magazine serving the event and meeting planning industry. Be professional, flexible, honest, and listen to those whom you have contracted for their expertise.

Entertainment 100

Entertainment Negotiating Retail Social Media 100

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 83

2017 Contracts Negotiating Meetings 83

PCMA Convene

FEBRUARY 28, 2018

Spending less — Despite the continued improved economy, most meeting organizers are still being asked to cut back on meeting expenses, and the majority (63 percent) have been asked to focus on reducing F&B expenses, followed by AV costs (54 percent). Thinking ahead — The average booking window for large meetings is 2.2

Marketing 78

Marketing Meetings 2016 2007 78

SmartMeetings

JANUARY 18, 2017

Book early. If you want to keep your event under budget and book rooms at the best hotels, be sure to book early. The presidential inauguration illustrates clearly why booking early is so important. The president-elect’s own hotel, Trump International Hotel Washington DC, has long been fully booked.

Transportation 40

Transportation Travel Contracts Site Selections 40

SmartMeetings

APRIL 21, 2017

To commemorate Earth Day, the center has identified five green trends for meeting planners to consider when booking a venue for their next Beltway event. The center maintains a waste management contract for single-stream recycling of glass, plastic, aluminum, metal, wood, cardboard and paper.

Meetings 52

Meetings Sustainability Contracts 2017 52

SmartMeetings

FEBRUARY 24, 2017

Cities that devote funds and square footage to building, maintaining and expanding state-of-the-art meeting facilities reap rewards in the form of increased meetings and conventions bookings, room night sales and visitor spending. Comic-Con has been held in San Diego since it debuted in 1970 to an audience of some 300.

Negotiating 40

Negotiating Site Selections 2014 Hotels 40

Plan Your Meetings

MARCH 25, 2019

Hotels themselves have been investing in direct booking technologies, so they’re saying we don’t need these third parties necessarily, because we can take that money we’re paying for booking and invest it in technology or invest it in our own sales force. RELATED STORY: Contract trends: What’s old may be new again.

Hotels 46

Hotels Contracts Tech Financial 46

SmartMeetings

DECEMBER 29, 2016

Read books about meeting planning and career advice, subscribe to e-newsletters and listen to free podcasts for planners. Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more.

Meetings 54

Meetings Food and Beverage 2017 Trade Shows 54

Master the Event

APRIL 7, 2022

As previously mentioned, having a bachelor’s degree in a related field is highly favored, as courses will often cover everything from hospitality management to event design and meeting planning. Social media and personal websites are invaluable tools to event planners looking to build their book of business.

Government 74

Government Consulting Social Media Education 74

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 73

2017 Contracts Negotiating Tech 73

Stova

MARCH 16, 2023

A traditional board meeting, on the other hand, may require a more formal setting. Going over the details like the number of attendees and available dates are basic steps in meeting planning. If you must make cuts, skimp on things that don’t affect the meeting mission or goals. Ask about a bulk discount on services.

Management 40

Management 2023 Meetings Negotiating 40

Corbin Ball

SEPTEMBER 13, 2016

18 LINKS FOR MEETINGS, BUSINESS AND FUN. Or helpful business or meeting planning links? 6 Meeting Industry-Related Sites: ebook from Julius Solaris: The Future of Event Marketing. Kapow: very interesting new "meeting experience" booking engine. Microsoft adds live event tool - Glisser - to PowerPoint.

2016 60

2016 Sponsorships Trade Shows Travel 60

SmartMeetings

NOVEMBER 23, 2016

For starters, Hilton revamped their meetings website, meetings.hilton.com , to incorporate resources and tips for planners. Helpful infographics and checklists are available to help planners with booking, finances, health topics, technology, RFPs and more. See the full infographic on Hilton.com.

Ecommerce 40

Ecommerce Insurance Fashion Meetings 40

PCMA Convene

JANUARY 3, 2017

It was this moment where I realized that experiences in meetings can have an impact on attendees, and reshaped how I viewed my career. At some point, I would like to branch out in my career and experience what meeting planning is like in the private sector. Meeting planning is very exciting because of the variety it offers.

2017 69

2017 Education Hospitality Meetings 69

PCMA Convene

JULY 31, 2016

Another big, ongoing story has been the transformation of the image that meeting professionals hold of themselves. Meeting planning, which used to be described as an ‘Old Boys’’ network, may soon be a ‘Young Women’s’ network. Are there reams of meeting resumes and contracts stacked on your desk? Tower of Babble’.

2012 56

2012 Food and Beverage 2013 Hotels 56