Smart Meetings

APRIL 18, 2024

Stephanie Turner Jamie Murdock, executive sales leadership culture creator with Maritz , tried to get to the bottom of the confusion over the broken Request for Proposals (RFP) process by asking what has changed about RFPs. Then she was blunt. “We To be good partners, we may have to give a little more and learn to be flexible.”

Negotiating 97

Negotiating 2023 Hotels Education 97

SmartMeetings

MARCH 7, 2022

If there is one thing I would love to see changed in the event production world in 2022, it is the broken requests for proposals process,” she said. If there is one thing I would love to see changed in the event production world in 2022, it is the broken requests for proposals process.”.

Consulting 98

Consulting Corporate Meetings 2022 Meeting Design 98

Smart Meetings

NOVEMBER 28, 2023

RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial. We’re committed to ensuring the best possible outcomes for you and your events! Late planning isn’t just unprofessional; it significantly raises the risk of mistakes.

Corporate Events 98

Corporate Events Speakers Event Planning Trade Shows 98

ePly

JANUARY 31, 2024

Writing an event RFP, or Request for Proposal, has certainly become easier to do in recent years thanks to the access to new technology. What is a Request for Proposal? Specify the event timeline The event timeline is critical (and early template creation and requests are often necessary). Why use an RFP template?

Food and Beverage 62

Food and Beverage Events Meetings Venues 62

Tito Blog | An Event Blog for Organisers

APRIL 10, 2019

However, deciding what kind of information to include in a sponsorship proposal, and how to design it so that it's clear and appealing to your potential partners is a challenge onto itself. Here's a quick index of the conferences whose sponsorship proposals we'll be chatting about:

Sponsorships 152

Sponsorships Conference Events 152

QC Event School

DECEMBER 30, 2022

As a professional event planner, you know that writing an event proposal is one of the most important steps in the planning process! After all, a well-written proposal can help you secure a client and get them excited about your proposed event. What is an Event Proposal? What Should Be Included in an Event Proposal?

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

MeetingsNet

JULY 27, 2023

Instant Book streamlines room-block management for small and simple events, allowing planners to search properties to compare real-time availability and rates and then book room blocks at Choice Hotels properties, all without submitting a request for proposal.

Hotels 98

Hotels 2005 Corporate Events Venues 98

Master the Event

DECEMBER 10, 2023

Tracking supplier information, requests and proposals. Often times a planner is managing several proposals from various suppliers. It would be virtually impossible to look at an event as a whole to determine what its overall cost would be. Prioritizes the tasks chronologically.

Event Planning 75

Event Planning Contracts Venues Events 75

MeetingsNet

FEBRUARY 11, 2021

Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. It’s a laborious process that includes sourcing with supplier partners, creating a pricing mix that meets every need, and developing a proposal that will win over clients.

Hotels 105

Hotels Contracts Insurance Hospitality 105

Master the Event

JANUARY 11, 2024

If you’re not feeling it and are looking to appeal to organizations to cover the costs and pick up the tab for a specific event, utilizing a sponsorship proposal template letter can help. Event sponsors provide assistance for an association or company’s event by donating materials or supplying financial assistance.

Sponsorships 40

Sponsorships Financial Events Event Planning 40

MeetingsNet

SEPTEMBER 8, 2023

A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get. Every RFP is unique,” she says. Understanding which destinations will and will not work for a given event host and the audience” makes the RFP task manageable. We can never provide too much information,” Pearman notes.

Site Selections 52

Site Selections Hotels 2024 Negotiating 52

Master the Event

JANUARY 11, 2024

In other words, it’s the DMC’s job to find out what their potential clients wants for their program and then propose venues and suppliers that fit that bill. A meeting or event planner will put together an RFP (request for proposal) which gets sent to many suppliers to bid on. Basically it goes like this.

Event Planning 40

Event Planning Events Management Meetings 40

Event Marketer

DECEMBER 19, 2022

Sustainable event strategist Marley Finnegan sheds light on emissions and the SEC’s proposed climate risk disclosure rule. Securities and Exchange Commission (SEC) proposed a new rule that would enhance and standardize the climate-related disclosures provided by public companies in their registration statements and periodic reports.

Sustainability 70

Sustainability Consulting 2023 Government 70

Conferences that Work

AUGUST 3, 2020

I propose I start with an introduction to [the session topic] for ten to fifteen minutes. At traditional sessions, you might get a hint of how well the presenter met wants and needs at the end , when “there’s time for a few questions” Whatever you discover at that point, it’s too late. There’s a better approach.

Ecommerce 341

Ecommerce Conference Meetings Event Design 341

ePly

MARCH 26, 2024

Seeking Potential Sponsors : Approach potential sponsors with a proposal, seeking their support in providing funding or resources for your event. It’s impossible not to think about (and perhaps worry a bit about) securing funding for your next event. Consider what goes into successful event sponsorship.

Sponsorships 62

Sponsorships Financial Social Media Contracts 62

Master the Event

APRIL 1, 2022

For all of you meeting and event planners out there we hope your wishes come true for 2013. Merry Christmas.

2013 52

2013 Meetings Venues Events 52

MeetingsNet

JUNE 26, 2023

However, productivity can too easily become an end in itself. Here’s how to spot the trap. That ability to stay organized and productive—adhering to deadlines, tracking the big picture as well as the minutia, multitasking—can be a badge of honor for an accomplished planner.

Negotiating 59

Negotiating Education Management Meetings 59

PCMA Convene

SEPTEMBER 22, 2023

The Visa Processing Improvement Act proposes to improve visa processing times for nationals of countries not included in the Visa Waiver Program. The legislation could provide much-needed relief for an ongoing problem that has cost the U.S. events industry many would-be international attendees, buyers, and exhibitors.

2023 97

2023 Travel Site Selections Conference 97

MeetingsNet

MAY 25, 2023

AI Writing Assistant uses natural-language processing technology for users’ questions and prompts to create content for an event’s website, marketing messages, session descriptions, video summaries, request-for-proposal responses for sourcing venues, and other event needs. and machine-learning revolution to enhance our platform.”

2023 105

2023 Education Technology Marketing 105

Prestige Events Magazine

DECEMBER 13, 2023

The report also reveals request for proposal (RFP) response time trends, with 59% of all enquiries through Venuedirectory.com receiving responses within 2.5 38% of responses are addressed within the first hour, which is 9% lower than 2019.

2023 59

2023 Corporate Meetings 2019 Hospitality 59

Management Events

APRIL 25, 2024

Remember, C-level professionals are often inundated with pitches and requests. Follow up promptly after the event with a personalized message reflecting on your discussion and proposing next steps. To stand out, tailor your communication to their interests and current business challenges. During the event, be proactive but respectful.

Social Media 40

Social Media Management Conference Meetings 40

Smart Meetings

MARCH 4, 2019

Resist the urge to begin a sponsor relationship by flooding email inboxes with your initial proposal. Once a proposal is requested, use email to present a tailored pitch that addresses everything you’ve discussed. Use Customized Packages Instead of One-Size-Fits-All Proposals.

Sponsorships 101

Sponsorships 2019 Advertising Social Media 101

Planning Pod

JULY 27, 2022

If you are somehow engaged in event sales – whether as a salesperson, business owner or manager in the hospitality and events industry – you already know that establishing successful sales practices and habits is the #1 way to grow revenues for private, group and in-person events. source: Hubspot ).

Venues 103

Venues Hospitality Contracts Events 103

Prestige Events Magazine

NOVEMBER 28, 2022

The report shows that ESG policies appear to be of much higher priority for event planners in Europe than in the Americas, with European venues almost three times more likely to receive requests for their social responsibility credentials and twice as likely to receive requests for their environmental policies.

2022 52

2022 Meetings Sustainability 2019 52

Event Industry News

NOVEMBER 25, 2022

The report shows that ESG policies appear to be of much higher priority for event planners in Europe than in the Americas, with European venues almost three times more likely to receive requests for their social responsibility credentials and twice as likely to receive requests for their environmental policies.

2022 52

2022 Meetings Sustainability 2019 52

Attendease

MAY 16, 2023

This can be time-consuming, so many people give anecdotal insights as a first pass and then dig deeper upon request from upper management. Getting buy-in from the executive team for new technology, like event management tools, can be challenging. Plus, you won’t be the only one using it. Also, consider the total cost of ownership over time.

Event Management 195

Event Management Management Technology Financial 195

MeetingsNet

JUNE 26, 2023

One pet peeve of many planners right now: Getting no response to requests for proposals, or simply getting a response of “no” rather than a counteroffer to one or more elements of an RFP, which could be the result of the responding sales rep’s a lack of experience. Some large hotel companies are seeking to alleviate this issue.

Hotels 104

Hotels Food and Beverage 2024 Contracts 104

Smart Meetings

MAY 25, 2021

Common threads in both the survey and the roundtables were the need to change the proposal process, incorporate a Letter of Engagement to protect the planner and DMC prior to executing a contract, and improve site inspection policies. Proposal Process. Following is based on the group’s whitepaper.

Contracts 64

Contracts Financial Insurance Fashion 64

Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? In reality, the structure is similar to what you’d see with any other Request For Proposal. Describe the timeline of the project – up until when are you accepting proposals?

Speakers 103

Speakers Events Marketing Meeting Planning 103

Event Industry News

MAY 30, 2022

To find out what results paid advertising campaigns can deliver for your budget, request a proposal today or chat to the Tag Digital team for more information. Some of their long-standing clients include Informa, Messe Frankfurt, Dubai World Trade Centre and dmg events. Image: Google Display ad examples.

Advertising 104

Advertising Sponsorships 2022 2021 104

Social Tables

JANUARY 27, 2021

Contact Us: hello@socialtables.com +1 (877) 973-2863 Request Pricing ? NEW Sales & Catering CRM Seamlessly manage and optimize group sales performance across your entire portfolio. NEW Client Services Get all the support you want for your events because we know hospitality matters.

2021 193

2021 Event Planning Conference 2020 193

GEVME

AUGUST 1, 2018

The nightmare of any sponsorship hunt is sending generic proposals to every prospect you have on your list. Refined language, targeted proposals, and a well-organised communication process will help you not only win the right attention but also keep it. A working event sponsorship is always based on a fair, profit-driven swap.

Sponsorships 120

Sponsorships Social Media Events Entertainment 120

Event Leadership Institute

FEBRUARY 17, 2020

The Slasher automatically responds to any proposal from the venue (no matter how well-crafted or seemingly close to the mark the sales rep thinks it is) with a request “to do better” on costs. The List Maker approaches the venue sales rep with a laundry list of requests and concessions without prioritizing any of them.

Contracts 81

Contracts Venues Negotiating Fashion 81

Smart Meetings

JUNE 2, 2023

Then, request access for you and your team to test. Be sure when you’re reviewing the cost proposal, to ask the vendor what it actually includes.” Listen to the entire webinar here. Understand Your Goals Having a firm grasp on your vision grounds planning and simplifies the prioritization of must-have tech necessities.

Event Tech 98

Event Tech Tech Meetings Negotiating 98

MeetingsNet

NOVEMBER 20, 2023

The first thing the trio addressed was how to get hotels to respond to planners’ requests for proposal in a timely and productive manner. And if your target property says no,” then your group could opt to be a big fish in the smaller pond that is a second- or third-tier city. Click here for MeetingsNet’s coverage of planners using A.I.

Contracts 111

Contracts Negotiating Hotels Tourism 111

Event Leadership Institute

OCTOBER 3, 2019

Pitch meetings present a unique opportunity to go beyond your proposal and create a face-to-face connection with your potential clients. A pitch meeting is much more than just reviewing your proposal. It’s important to know the difference between a request for information (RFI) and a request for proposal (RFP).

Meetings 61

Meetings 2019 Education Marketing 61

Eventinterface

JUNE 4, 2018

Listen to show host Al Wynant and guest Will Thompson discuss the following: The items an event planner needs to know before reaching out to an Audio Visual or Production Company with a Request for Proposals. Our discussion focuses on best practices and tips for event planners in hiring and working with AV companies.

Insurance 100

Insurance Negotiating Contracts Venues 100